Faculty Bulletin
Office of Admissions and Records
Dear Faculty,We hope the crisp winter air welcomes you back in a refreshing way! We are sending you important information for your reference regarding enrollments, grades and positive attendance. We have also included our contact information. Please do not hesitate to contact us if you have questions.
Happy Spring!!
ROSTER DOWNLOAD
You may download your roster now and anytime throughout the semester/session by logging on to MYSITE at Choose WORK>Faculty Services from the menu.
Enrollments are updated in real-time on your online roster so check back often. Enrollments may take up to two hours to appear on your Blackboard roster. Students who do not appear on your MySite roster are not officially enrolled. Please visit for more roster procedures details.
Positive Attendance Rosters
Positive Attendance accounting is now done through your “Current Schedule” in MySite. If your class “Method” is marked as “Positive attendance,” at the top of the roster, you will need to track dailyattendance. This new module only works with MySite 3.0.
****Important: If you think your class marked as “Positive Attendance” is an error, please contact your division office to make the correction now. Do not wait until the end of the term.
Positive Attendance Rosters (cont’d)
Please visit: more information.
No Show Drops
By state regulation, all faculty are obligated to drop “no show” and inactive students before the census date. (Title 5 Section 58004) The census date is listed at the top of your on-line roster.
The LAST DAY to Add on the APC form, is also the Last Day to drop your NoShows. (The day prior to census.)
Drop No Show drops online through MySite>Work. Please double check your online roster after dropping students to ensure that the transaction was completed properly. Instructors of online courses should determine which students are “no show” students either through their in-person orientation or some type of on-line communication.
Add Permit Codes (APCs)
Once your class begins, if you have open seats remaining in your class, you may issue an Add Permit Code (APC) to students who wish to enroll in your class. An Add Permit Code is required for students wishing to add a class that is full or has begun. These four-digit codes will print on forms that you download: one per student. They may be issued prior to the start of class as well. Students may then use the code to add the class online or in person. Use the following link for more information about creating APCs.
You should download and print the AP code forms as soon as possible. The default “Last Day to Add” is the last date that you can print and issue APCs. If you choose, you may issue Add Permit Codes for your closed classes to students before the start of your class. The Wait List sends APCs automatically up to 48 hours before the start of the class if an opening occurs. Be sure to give the student the paper form or email the form from within the APC program. This is to ensure that students have all the correct information associated with the APC.
Add Permit Codes (APCs) cont’d
Be sure to keep track of those students who are issued an AP Code. You can do this by using the tracking form included in the program. You may also print a usage report to see who has used the APCs. The program gives you options to reprint or cancel an AP Code, to print more codes, and to e-mail codes to students, if needed. Students must add your class by the Last Day to ADD printed on the form. You have the option to set that date sooner but not later than the default date that appears. The Last Day to Add is determined by the census date for the class and cannot be extended. Please refer students to later starting classes, if they miss the deadline to add.
INSTRUCTOR DROPS
You may drop students as they become inactive through the 65% mark of the class (last day to drop with a “W”). This date is noted at the top of your online roster or on the class listing in the online schedule of classes. Use the online system in MySite>Work to complete the drops. Please double check your online roster after dropping students to ensure that the transaction was completed properly.
Looking ahead
Grades for classes ending in the 1st 8-weeks will be due: April 2
Grades for full-semester and classes ending in the second-8-weeks will be: June 1
Have a Great Semester!
Thank you.
Jim Feigert
Registrar
Office of Admissions and Records
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