FAIRFIELD AREA SCHOOL DISTRICT

BOARD OF SCHOOL DIRECTORS

MEETING September 28, 2015

A G E N D A

I. Call to Order

II. Pledge of Allegiance and Moment of Silence

III. Roll Call

IV. Minutes

A. Move to approve the minutes of the September 14, 2015 Board meeting.

V. Presentations/Reports

(For information only --- No action to be taken)

A. 2014-2015 Years of Service Awards – Karen C. Kugler

Mr. Gene McGlaughlin – 40 years of Service

Ms. Frances Bassett – 25 years of Service

Ms. Christine Armstrong – 25 years of Service

Ms. Debbie Kennedy – 20 years of Service

VI. Student Representative Reports

VII. Business Manager’s Report

VIII. Public Comment (3 min. each / 30 min. max)

IX. Committee Reports / Director Comments

X. Consent Agenda:

Background: The following routine operational matters are presented for action by the Board of School Directors. Items that require special attention may be removed from the consent agenda upon request of a Board member.

Budget A. Move to approve the general fund bill list in the amount of $598,195.55 from August 19, 2015 through September 22, 2015.

B. Move to approve the food service fund bill list in the amount of $18,475.55 from August 19, 2015 through September 22, 2015.

C. Move to approve the journal entries and budget adjustments as presented.

D. Move to extend thetransportation contract for Nancy Herring, for fiscal years ending June 30, 2016 and 2017.

Background: The district contracts with Nancy Herring for three vans transporting non-public students, special education students, and Tech Prep students. Herring also provides vans for field trips, extracurricular activities, and sports.

E. Move to approve the addition of Ms. Mary Ann Goss to the bus / van driver list for the 2015-2016 school year. Jacoby Transportation is the contractor.

F. Move to approve reducing the Driver’s Education Student Fee to $200 for the 2015-2016 school year.

Background: A review of the cost in Adams County shows rates range from $35 - $300, with one District looking to increase from $35 to $50/$75 next year. Three of the six Districts only offer the classroom portion.

G. Move to approve a 3-month extension for the contract to sell the McDannell Property at a revised selling price of $175,000.

Personnel H. Move to revoke the High School Assistant Softball Coach’s supplemental contract for the 2015-2016 school year effective immediately and grant permission to advertise for a high school assistant softball coach for this school year.

I. Move to accept the resignation of Mr. Phomma Phanhthy as the HS Assistant Girls’ Soccer Coach effective immediately and grant permission to advertise and recommend for hire a HS Assistant Girls’ Soccer Coach for the 2015-2016 school year.

J. Move to approve supplemental contracts for the following individuals as coaches / advisors for the 2015-2016 school year with salary per the Collective Bargaining Agreement.

Ms. Nicole Bennett (Effective 9/28/15)

HS Varsity Head Volleyball Coach $3,045 (prorated)

Ms. Leann Hazlett (Effective 9/28/15)

HS Varsity Assistant Volleyball Coach $2,284 (prorated)

K. Move to approve compensation for Ms. Regina Lee, during her 4-week coverage, as the HS Varsity Head Volleyball Coach and HS Varsity Assistant Coach. It is recommended she receive a prorated amount for both positions. ($3045 prorated) ($2284 prorated)

XI. Other Action Items:

XII. Other Discussion Items:

(No action to be taken)

XIII. Adjournment

Informational items:

A. Next Board Meeting dates:

The Board will meet in regular session on Monday, October 12, 2015 at 7:00 p.m. in the District Board Room.

B. Prior to this evening’s Board meeting, the Administration and Board of Directors held a reception for the new teachers and the 2014-2015 Years of Service Award recipients.

C. The District received a donation of cleaning supplies from Ms. Shannon LeBlanc to be used in the middle school valued at approximately $63.00.

Background: All donations given to the District and accepted by the Superintendent will receive thank you letters.


September 14, 2015

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The Fairfield Area School Board met on Monday evening, September 14, 2015 at 7:00 p.m. in the District boardroom with these members in attendance: Mr. Chuck Hatter, Presiding; Mr. Bruce Lefeber, Mr. Mickey Barlow, Mrs. Agatha Foscato, Mr. Lonny Whitcomb, Mrs. Marcy Van Metre, Mrs. Pam Mikesell, Mr. Bruce Carr and Mr. Richard Mathews. Also present were Ms. Karen Kugler, Superintendent; Ms. Caroline Dean, Business Manager and Board Recording Secretary; Ms. Leigh Dalton, Solicitor; Mr. Howie Kessel, Building and Grounds Director; Ms. Peggy Crider, Assistant to the Superintendent for Instructional Support; Ms. Barb Richwine, Elementary Principal; Ms. Patti Weber, Middle School Principal; and Mr. Brian McDowell, High School Principal. Our student representatives Ms. Briggs and Ms. Troxell were also present.

Minutes Approved

The minutes of the August 24, 2015 board meeting were unanimously approved, with no discussion, on a motion by Mr. Barlow and a second by Mrs. Van Metre.

Presentations/Reports

Mr. Hatter thanked those who attended the ribbon cutting ceremony held immediately prior to the meeting at the elementary playground.

Student Representative Reports

Ms. Briggs told those present about the play tryouts and that the large number of students who auditioned have caused us to change the play originally planned to one that will accommodate more participants. The decision will be announced at a later date. Ms. Troxell questioned the cost of the driver’s education program and the changes in the ability to get certified. She said students are very discouraged.

Building Celebrations

Ms. Richwine applauded our art students for their work presented at the South Mountain Fair. We had (6) first place winners, (3) in second place, (2) in third place and (16) honorable mentions.

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Ms. Weber told the board that her students have completed the math assessments. She also has a new sixth grade student who likes our school because people really seem to care Ms. Weber is proud that our students feel safe and secure.

Mr. McDowell talked about the seven virtues of a knight and our rewards program for students who exemplify positive behaviors.

Public Comment

Dean Thomas was glad the district is participating in Ruth’s Harvest and was surprised that 29% of our elementary students are eligible for the project. He is also very concerned about the fuel dispensing tank on our property, the dangers, and the fact that Hamiltonian was not aware of this change.

Josh Laird spoke about the K-2 playground and said that it had been deemed unsafe many years ago. His daughter broke her arm in a fall. He is concerned about the level of mulch and wanted the playground shut down pending investigation.

Apryl Huster had a meeting with DA Wagner to discuss Mr. Hatter being accompanied by the district solicitor during his meeting with the DA in the past. Her RTK was denied on a false exemption. She feels the taxpayers have a right to know that funds were used for personal reasons and she wants the money paid to be returned to the district by one of the responsible parties prior to her taking further action against both Mr. Hatter and the solicitor.

Committee Reports and Director Comments

The Policy and Education Committees need to meet soon. Mr. Lefeber thanked Karen for enrollment information and Ms. Dean for transportation information. Mrs. Mikesell thanked the public for the funds raised for the playground.

Consent Agenda

At the request of Mr. Lefeber and Mr. Whitcomb, Items E and H were pulled from the Consent Agenda for further discussion. On a motion by Mrs. Mikesell and seconded by Mrs. Van Metre the remaining items on the Consent Agenda were approved.

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A roll call vote was taken with Mr. Chuck Hatter, Mr. Bruce Lefeber, Mr. Mickey Barlow, Mrs. Agatha Foscato, Mr. Lonny Whitcomb, Mrs. Marcy Van Metre, Mr. Bruce Carr, Mr. Richard Mathews, and Mrs. Pam Mikesell casting assenting votes.

Administrative

Actions A. Approved a Use of Facilities Request from Mrs. Rachel Thompson, Dr. Janet Rapuano and the Class of 2017 to use the high school gym parking area to hold a fundraiser on September 26-27, 2015 during Pippinfest. (Snow cones)

B. Approved a Use of Facilities Request from Mrs. Rachel Thompson and the Lions Club to use the high school gym parking area to hold a fundraiser on September 26-27, 2015 during Pippinfest. (Bake Sale / Apple Sale)

C. Approved a Use of Facilities Request from Fairfield Athletics Stand Together (FAST) to use the designated school parking areas to hold a fundraiser on September 26-27, 2015 during Pippinfest. (Donations for parking)

Budget D. Approved the addition of Mr. Dennis Goss to the bus /van driver list for the 2015-2016 school year. Jacoby Transportation is the contractor.

Personnel F. Approved a request from Ms. Angela Hertz, custodian, for medical leave beginning September 9, 2015 for approximately 6 weeks.

G. Accepted the resignation of Mrs. Barbara Hoffacker as the MS Yearbook Advisor effective immediately and grant permission for the administration to advertise and recommend for hire a MS Yearbook Advisor for the 2015-2016 school year.

I. Approved supplemental contracts for the following individuals as coaches / advisors for the 2015-2016 school year with salary per the Collective Bargaining Agreement.

Mr. Phomma Phanhthy

HS Varsity Girls’ Soccer Coach $3,045

Ms. Marcie Kozack

HS Class of 2019 Advisor $600

Ms. Mary Beth Moore

HS Class of 2019 Advisor $600

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J. Approved the removal of Ms. Emilie Ketterman and Ms. Stacey Solesha from the Professional Substitute List.

Mr. Lefeber questioned what would happen next year regarding a fourth kindergarten teacher and Ms. Kugler explained that any changes would be based on enrollment at that time. On a motion made by Mrs. Mikesell and seconded by Mrs. Van Metre, Item E was approved. A roll call vote was taken with Mr. Chuck Hatter, Mr. Bruce Lefeber, Mr. Mickey Barlow, Mrs. Agatha Foscato, Mr. Lonny Whitcomb, Mrs. Marcy Van Metre, Mr. Bruce Carr, Mr. Richard Mathews, and Mrs. Pam Mikesell casting assenting votes.

E. Approved the employment of Mr. Benjamin M. Smith as a full-time Elementary School Kindergarten teacher for the 2015-2016 school year with salary and benefits per the Collective Bargaining Agreement pending all certification and paperwork is complete. His first day will be determined by the Superintendent.

Some discussion was held regarding the status of the team and Ms. Kugler explained that Ms. Lee had stepped in until we find a permanent solution, some games have been postponed but the season will continue. On a motion made by Mr. Barlow and seconded by Mrs. Van Metre, Item H was approved. A roll call vote was taken with Mr. Chuck Hatter, Mr. Bruce Lefeber, Mr. Mickey Barlow, Mrs. Agatha Foscato, Mr. Lonny Whitcomb, Mrs. Marcy Van Metre, Mr. Bruce Carr, Mr. Richard Mathews, and Mrs. Pam Mikesell casting assenting votes.

H. Accepted the resignation of Ms. Becky Herring as the HS Varsity Girls’ Volleyball Coach and MS Head Volleyball Coach effective immediately and grant permission for the administration to advertise and recommend for hire a HS Varsity Girls’ Volleyball Coach and MS Head Volleyball Coach for the 2015-2016 school year.

XII. Other Discussion Items:

(No action to be taken)

A. FASD Cyber School Handbook – Distributed for board review; request for approval at an October board meeting.

B. Guest Substitute Teacher Program – September 29, 2015

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Adjournment:

On a motion made by Mr. Lefeber, seconded by Ms. Van Metre and unanimously approved by the Board, the meeting adjourned at 7:29 p.m.

Respectfully Submitted:

Mr. Chuck Hatter Ms. Caroline Dean, Business Manager

Board President Board Recording Secretary