Set up Security for Employer Users

By Default, a user is assigned to the “Read-Only’ Group.

Assigning to a Group

To aid employers, MainePERS has established groups applicable to business settings. Each user should be assigned to one of the pre-defined groups.

The Pre-Defined Groups are as follows:

Group Name / Typical User Description / Detailed Configuration
Payroll / Person responsible for uploading, manually entering, and editing payroll data and submitting EFT payments. / See Pre-Defined Security on Matrix provided below. Allows writable access to payroll and EFT pages and read-only on other pages.
Human Resources / Person responsible for Submitting Employer Forms and updating Employer information. Responsible for Group Life Insurance Forms and Direct Bill process / See Pre-Defined Security on Matrix provided below. Allows writable access to update employer information and forms and read-only on other pages.
Payroll/Human Resources / Person Responsible for Payroll and Human Resource Functions / See Pre-Defined Security on Matrix provided below. Allows access to all writable pages except security administration
Limited Access User / Limited user generally related to submission of forms and member update information. Menus not used are hidden on Home Page. / See Pre-Defined security on matrix below. Only pages used to View, add or update member information is available on the Home page.
Employer User (Read-Only Default) / Has access to view anything but cannot update, edit, or delete / See Pre-Defined Security on Matrix provided below

Security Permission

Permission to access ESS is set for each user. Each group, sub-group and page may have different permissions assigned to it. The following are the permissions that may be set:

  1. Writable: Indicates that the page is editable.
  2. Read Only on Menu, Sub Menu: Menu or Submenu option will be visible on the “Home” Page
  3. Hidden: Menu group, Sub Menu option will be hidden on the “Home” Page. When used at the Tab/Page level, the page will be hidden to the user
  4. Read-only on Page: Indicates that the page is not editable by the user. Note Read-only will allow search and filter functions, however, the data displayed cannot be edited by the user.

Pre-Defined Groups
R= Read Only W= Writable H= Hidden / Payroll Only / Human Resources Only / Payroll & Human Resources / Limited Access User / Employer User Read Only
Employer Management / Read-Only / Read-Only / Read-Only / Hidden(?) / Read-Only
View Update Employer Information / Read-Only / Read-Only / Read-Only / Hidden(?) / Read-Only
Page / Employer Location / R / W / W / H(?) / R
Page / Contacts / R / W / W / H(?) / R
Review Payroll Reports, Billing History & Payments / Read-Only / Read-Only / Read-Only / Read-Only / Read-Only
Page / Work History / W / R / W / H / R
Page / Reports / R / R / R / H(?) / R
Page / Employment / R / R / R / H / R
Page / Payment History / R / R / R / H / R
Page / Documents / R / R / R / R / R
Set-up EFT Payments / Read-Only / Read-Only / Read-Only / Hidden / Read-Only
Page / Accounts / W / R / W / H / R
Page / EFT payments / W / R / W / H / R
Page / EFT History / R / R / R / H / R
Member Forms / Read-Only / Read-Only / Read-Only / Read-Only / Read-Only
Page / Forms / R / W / W / W / R
Page / Submitted Form History / R / R / R / R / R
Members For Your Employer / Read-Only / Read-Only / Read-Only / Read-Only / Read-Only
View Member Information / Read-Only / Read-Only / Read-Only / Read-Only / Read-Only
Page / Member Demographics / R / R / R / R / R
Page / Member Employment / R / R / R / R / R
Page / GLI Level / R / R / R / R / R
Import Files / Read-Only / Read-Only / Read-Only / Hidden / Read-Only
Import New System Data / Read-Only / Read-Only / Read-Only / Hidden / Read-Only
Page / Import Files / W / R / W / H / R
Page / Import Details / W / R / W / H / R
Administration Functions / Read-Only / Read-Only / Read-Only / Read-Only
View/Update/Add users / H / H / H / H / H
Page / View/Update Employer Users / H / H / H / H / H
Page / Add Employer User / H / H / H / H / H
Page / Security / H / H / H / H / H
Update User Account Information / Read-Only / Read-Only / Read-Only / Read Only / Read-Only
Page / Account Settings / W / W / W / W / W