FRIENDS OF BUDHANILKANTHA SCHOOL, Kathmandu
Announces Call for
Design Competition for Pre-qualification of Consultants
for Detailed Architectural and Engineering Design of Multipurpose Auditorium Building
Friends of Budhanilkantha School (FOBS), in association with the Ex-students of Budhanilkantha School (SEBS), announces Call for Design Competition for the Multi-purpose Auditorium Building, to be constructed in the premises of Budhanilkantha School (BNKS). The purpose of the design competition is to pre-qualify top 3 consultants for Detailed Architectural and Engineering Design of Multipurpose Auditorium Building, based on conceptual design and technical assessment. The competition is open to all practicing Architects, members of SONA and duly registered with NEC, and affiliated with registered consulting firms. All the entries have to be submitted along with Financial Proposal in separate sealed envelope. An eminent panel of Jury shall select the top 3 winning entries and award a Cash Prize of NRs. 25,000.00 each. The Financial Proposal of top 3 winners will be opened publicly for evaluation. Ultimate winner will be decided based on technical evaluation (50%) and financial evaluation (50%). The winner will then be called for negotiation for further Detailed Engineering Design of the same.
Interested individual architect associated with a consulting firm may register for the competition by submitting the following at the Principal's Office, Budhanilkantha School. Stamped TOR can be collected from the Principal’s Office during office hours.
1. A letter of interest addressed to Friends of Budhanilkantha School, Kathmandu.
2. A sealed envelope containing the conceptual design of the auditorium building and the Company/firm's profile
3. A sealed envelope containing the financial proposal for the work mentioned in the ToR as well as the construction supervision, expressed as the percentage of the estimated cost of the building.
4. An application fee (non-refundable) of Rs. 5,000/- (Five thousand rupees only) payable to Friends of Budhanilkantha Schoo, Budhanilkantha Branch, Kumari Bank A/C No. 2222524511739012 or at the school's Account Office.
Deadline for Submission: 6th September 2017( 21 Bhadra 2074), before 4:00 pm
Pre-bid meeting: 10 AM on 15th August 2017 ( 31 Shrawan 2074)
For further inquiry, please contact:
BNKS: GPO Box: 1018, Kathmandu, Nepal Tel: +977-1-4371637, 4370248
Fax: 977-1-4371640 Email:
Contact Person: Mr. Atiram K. C., Vice-principal (9851078917) Email:
FRIENDS OF BUDHANILKANTHA SCHOOL (FOBS)
Narayansthan, Budhanilkantha.
CONSULTING SERVICES FOR
Master Plan and Detailed Engineering Design of Multipurpose Auditorium Building
Within BNKS Premises, Nayayansthan, Budhanilkantha.
TERMS OF REFERENCES
1 BACKGROUND AND OBJECTIVES
1.1 Background
Budhanilkantha School (BNKS), situated in the breathtaking panorama of the capital, Kathmandu, is the government designated ‘National School’ of Nepal. It is a fully residential English medium co-educational public school that runs from grade 5 to 12, including the Advanced Level of Cambridge University, UK. A joint venture effort between the government of Nepal and the government of the United Kingdom, the school was established in 1972 with the sole aim of imparting quality education for “rich and poor alike” in an environment that fosters unity and equality. In the first two decades of its operation, the school was managed by a succession of British head-masters who did an excellent job of establishing and shaping the school into a centre of excellence.
The school covers about 29 hectors (574 ropanies) of land and has excellent physical facilities of a first grade residential school. The meritorious students come from all corners of Nepal, representing different races, ethnicities, cultures and socio-economic levels. About one third of the total student population receives scholarship under the government’s scholarship. Scholarship is provided to the meritorious and needy students after a very selective entrance exam conducted all over the country every year.
Apart from high academic standards Budhanilkantha School also imparts multi-dimensional skills and leadership qualities through an array of sports and extracurricular activities. Most graduates win scholarships to attend prestigious colleges and universities all over the world.
The school is managed under the Public Educational Trust, the main Trustee being the Ministry of education. The Board of Trustees and the School Management Committee (SMC) are chaired by the Education Secretary. Society of Ex Budhanilkantha Students (SEBS), the alumni association, and Friends of Budhanilkantha School (FOBS) are the two organizations that keenly take interest in the welfare of the school.
With the growth of the student population, the school is in need of a large Multi-purpose Auditorium. The FOBS, with support from SEBS, has decided to build the necessary Multi-purpose Auditorium and donate it to the school. Therefore, Friends of Budhanilkantha School ( FOBS), in association with Ex-students of Budhanilkantha School (SEBS), announces Call for Design Competition for the Multi-purpose Auditorium Building, to be constructed in the premises of BNKS.
1.2 BNKS Multipurpose Auditorium Building: Project Introduction
1.2.1 Project Site
The project site is located within BNKS premises. The details on the exact location for the proposed Multipurpose Auditorium Building will be provided along with ToR.
The designer may visit the site with prior appointment from BNKS.
1.2.2 List of Requirement for Design Formulation
I. Multi-purpose Hall with capacity to accommodate 2,000 spectators / audience
II. The multi-purpose will have cenrtal space for indoor basket ball, badminton, assemblies and examinations
III. Should have spacious elavated stage for performances and events with necessary acoustics and lighting system
IV. Light and Sound Room
V. Green Room (separate for boys and girls)
VI. Office Room for (SEBS)
VII. Office Roomfor (FOBS)
VIII. Separate Toilets for Boys and Girls
IX. VIP Lounge
X. Car Parking
XI. Dance and Music Room
1.3 Objectives of the Study
The main objective of this consulting service is to carry out study and prepare a detailed project report (DPR) of the proposed Multipurpose Auditorium Building. The proposed project shall be technically feasible and environmentally suitable. The project cost shall be borne by FOBS, with support from SEBS.
The more specific objectives are to complete up to 2 different tasks:
Task 1:
To carry out a Detailed Architectural and Engineering Design of the Project.
Task 2:
To prepare Detailed Project Report (DPR) including post construction plan, cost estimate, bill of quantities and implementation schedule and tender documents.
1.4 Study methodology
This study requires combination of different techniques. Visual survey of the site, local material and construction techniques shall be explored. Moreover, consultation with BNKS management, FOBS and SEBS office bearers is essential.
2 SCOPE OF WORK
2.1 Feasibility Study (FS)
At the beginning, an assessment is conducted mainly on the basis of the requirement of BNKS, proposed Multipurpose Auditorium Building, its functions in school activities, inter-relationship with other intra-departments within BNKS, flow chart, expected activities and potential of site location, environmental assessment etc. Consultants are required to visit the project site, discuss with BNKS management and concerend stakeholders not only to understand the office context but also to collect various information and data, required for different types of assessments.
2.1.1 Topographical survey
Topographical survey of the proposed site for the building, including all pertaining traversing and leveling should be carried out. In the course of these survey, a permanent benchmark shall be constructed on the site in the form of a concrete pillar of appropriate size, presented on the maps together with reference points and shown to the FOBS focal person.
2.1.2 Survey of the existing facilities in the site as well as surrounding areas
It comprises of an assessment of the existing infrastructure and public utilities in terms of access road, water supply, drainage, electricity and telecommunication including characteristics of the soil in the proposed site and if found necessary, carry out necessary soil investigation.
All these infromation shall be plotted on maps of suitable scale and elaborate in report, as possible.
2.2 Preliminary Study (PS)
This phase of the study consists of master layout plan with options, architectural design of various proposed activities, functional aspects of the building, tentative cost estimates, potential risks associated with technical and environmental. Nonetheless, the study consultant shall carry out the following activities:
2.2.1 Master layout plan and architectural design (concept design and development)
(a) Concept design and development for master layout plan and architectural design with floor plans, elevations and sections and other required drawings/detailing/ sketches to elaborate concept and strategy of site development and building design;
(b) Utilities required in the master layout plan and individual buildings such as storm drainage, solid waste management, rain water harvesting, waste water together with structural design (with design assumption and specification), electrical, acoustic, sanitary and other necessary design and detailing shall also be proposed;
However, the study consultant shall consider the following major aspects while planning, designing and detailing the master layout plan and individual building design along with necessary utilities and facilities. Finally, the proposed master layout plan and building design shall reflect the financial analysis, potential risks associated with technical and environmental. Above all, it shall also be cost effectiveness. The proposed master layout plan and building design shall be technically sound and environmentally feasible and financially viable.
2.2.1.a. Functional design
The juxtaposition of the buildings along with utilities layout in the master plan together with space planning of individual building(s) shall be functional, cost effectiveness and above all shall address the issue of comfort, safety and convenient for the building users and customers. Layout of the furniture and fixtures shall deliver service effectively so that the functional value of various spaces shall be increased. Being a multipurpose auditorium building of a school, the maintenance and operation cost shall be minimum. For that appropriate material and technology shall be considered. The proposed utilities based on design assumption shall sustain the buildings.
2.2.1.b Seismic risk consideration
Nepal being highly vulnerable to seismic risk, the building shape, form and volume together with material selection and construction technology proposed shall given high priority for seismic risk, in addition to consideration of seismic load in structural design. Also, the layout plan and building detailing shall address the safety and security of the occupants not only during emergency situation (such as fire) but also during normal situation.
2.2.1.c. Energy efficient construction and use of alternative energy sources
The study consultant shall consider a climate-responsive building design. The use of energy saving materials and techniques for construction shall be used or decrease the energy demand. The carbon footprint, created through the operation of the building should be small.
Due to continuous problems with the public power supply and long hours without electricity from the public grid, the Project shall be designed in a way that an energy autonomous operation is possible. The building shall not have to rely on conventional power back-up systems (diesel generators) in times when power supply is not available from the grid.
For the building an alternative power supply concept shall be applied, which uses photovoltaic cells for energy generation (e. g. mono crystalline PV solar panels) with inverter and battery sets for power back-up. In addition, energy efficient installations (e. g. WLED lightening systems, energy efficient ceiling fans, LED street lighting) shall be used to reduce energy demand.
2.3 Detailed Project Report (DPR)
Upon approval of the Feasibility Study, the selected alternative shall be developed further in detail. The results of technical, environmental and financial analysis shall be compiled in the main report whereas the master layout plan and all other technical drawings shall be compiled in the technical design report (TDR). The results shall be detailed enough to execute work on the construction site. The main report shall contain background data and information about the Project, analysis and conclusions with meeting minutes, survey sheets and similar information in the appendix. The text shall be clearly related with the figures and diagrams. The engineering calculations should be clearly shown in the main report. All calculations shall be made in a precise manner indicating assumptions, hypotheses, formulae, standards, codes, bylaws and regulation used. As far as the coverage of the code, the Consultant shall use the National Building Code – Nepal for the planning and design of buildings and structures.
In the technical design report, the following drawings shall be prepared:
General Plans
§ Location and site plans
§ Layout plans for utilities (drainage, water supply, electricity, etc. including parking, boundary, greenery, lighting, etc)
Buildings and structures
§ Architectural drawings (plans, elevations, sections and 3D)
§ Structural drawings (foundation, column, beam, slab, other structural details as required)
§ Water supply and sanitation
§ Electrical and communication
2.4 Bill of Quantities and Detailed Cost Estimate
Based on the detailed engineering design works, the Consultant shall define the bill of quantity and carry out detailed cost estimate of the works to be implemented by taking into consideration the latest district labour and material rates and norms published by the Government of Nepal (GON, including 10% contingencies and 13% value added tax (VAT)).
2.5 Construction Schedule and Operation and Maintenance Plan
Construction schedules shall be based on realistic performance assumptions and cover all items of work to be executed in the project phase. Schedules shall be presented in MS Project charts. The consultant shall also present operation and maintenance plan.
2.6 Tender Document
Tender Documents shall be prepared in accordance with the Standard Tender Documents of GoN/FIDIC. The Consultant shall provide technical specifications for those works mentioned in the Bill of Quantities (BoQ) in a detailed manner.
3 REPORTING AND PRESENTATION REQUIREMENTS
All reporting shall be in English and in the metric system, except otherwise mentioned. The meeting minutes, survey result, etc. shall be kept at the end of the report as annexes. In the report, the drawings shall be at least A3 size whereas it shall be in larger scale enough to execute for the construction. All the reports of preliminary study and feasibility study shall be 3 copies whereas the final detailed project report shall be 5 copies. It is preferred drawings in Auto CAD, Engineers’ cost estimate, rate analysis and BoQ in MS Excel (formula based calculations), construction schedule in MS Project, and tender documents and reports in MS Word as well as all final documents in PDF format as well (drawings, cost estimate, tender documents and others).All reports have to have the executive summary (both in English and Nepalese). The Consultant shall seal and sign in all final reports and final drawings by their respective authorized professionals with their professional membership number.