PRIVATE AND CONFIDENTIAL PROFILE

Cell: +27 71 919 1960/ +27 11 285 1925

E-Mail:

PROFILE OF QUEEN DHLAMINI

Current Employment / World Vision International-FPMG, Johannesburg
Availability/Notice Period / One Month
Surname / Dhlamini
First Names / Queen / Trusty
Citizenship / South African
Identity No / 7704101232080
Gender / Female / Passport Status / Valid
Residing in / Randburg / Areas to consider / Willing to Relocate
Languages Spoken / English
Expectation / Negotiable
1
ACQUIRED SKILLS / ABILITIES
2

·  Problem-solving

·  Analytic Thinking

·  Strategic Planning

·  Stakeholder Engagement

·  Office Administration

·  Financial Administration

·  Financial Reporting

·  Data Control

·  Cash Management

·  Cash Flow Management

·  Financial Accounting

·  Account Reconciliation

·  Bookkeeping

·  Report Writing

·  Contract Management

·  Change Management

·  Performance Management

·  Implementation Management

·  Training

·  Crisis Management

·  Business Strategy

·  Staff Development

·  Communication Skills

·  Computer Literate

·  Customer Service

·  Staff Management

·  Time Management

·  Troubleshooting

·  Interpersonal Skills

·  Advanced Supervisory skills

·  Stress management

·  Leadership skills

2
EDUCATION DETAILS
Highest Grade / Grade 12 / Institution / St Therese’s High School
Year Passed / 2000
Qualification / Aat Level 3 Nvq / Institution / SCOT(Swaziland College of
Technology
Year Passed / 2006
Qualification / Aat Level 2 Nvq / Institution / SCOT(Swaziland College of Technology
Qualification / Aat Level 1 Nvq / Institution / SCOT(Swaziland College of Technology
Year Passed / 2004
Qualification / Bcom Supply Chain Management Year 1 / Institution / Mancosa
Year Passed / 2007
ADDITIONAL COURSES / CERTIFICATES
2

·  First Aid Training - RSSC

·  She &Safety Representative Training - RSSC

·  Interpersonal Customer Care and Telephone Etiquette - FEDICS

·  Supplier order and Supplier Accelerator - World Vision International

·  Managing Personal Finance Salile Consultant

·  Stress Management World Vision

·  Basic HIV&AIDS Awareness - World Vision

·  Currently Supply Chain Management Degree

COMPUTER LITERACY
2

·  Ms Word

·  Ms Excel

·  Ms Power Point

·  SAP

·  Accpac

·  Pastel

·  Internet

·  Email

2
2
CAREER DETAILS
Name of Employer / World Vision International-FPMG, Johannesburg
Designation / Title / Finance Administration Officer
Period of Employment / 2012 – Current
Reason for Leaving / Seeking New Challenge
·  Maintaining and Managing Petty Cash Float,
·  Keep track of all orders issued to ensure deliveries are made,
·  Review all invoices, Monthly charges ,EER’s ,Dinners Cards and DHL Statement to ensure accurate coding ,cost centres, department, account codes, location and activities, Approvals and other supporting documentation is provided, and check for arithmetic accurately,
·  Preparing and coding of cash disbursement voucher, deposit voucher &journal voucher including petty cash expenses and all finance document
·  Capture all payments into the system ,preparing them for payments on daily basis(bills payable)
·  Initiating payments for approvals
·  Ensure that all vendors are paid in time and affix the paid stamp on all cash payments
·  Filling all payment vouchers on daily basis
·  Reconcile Diners Clubs, Vodacom and DHL Statement for all travels, mobile and courier expenses to ensure compliance to policy and facilitate timely charge-back to other units as required.
·  Process all approved supplier payment records and transactions in accordance with finance standards.
·  Receiving and receipting all cash
·  To make timely deposits of cash in the banks
·  Capture accounts payable information into Sun Systems in preparation for second level approval and payment and Maintain accounts payable files for easy access and reference for audit purpose
·  Monitor inventory on daily basis and prepare a fixed assets register on a monthly basis, tracking acquisition and disposal
·  Maintain an update list of all furniture, fixtures and equipment.
·  Manage Company Assets including Computers, Printers, Cell Phones and make sure that all assets are in place.
·  Responsible for Annual Insurance Survey.
·  To Prepare timely bank reconciliation
·  Assist auditors to retrieve documents &explain transaction where necessary
·  Attend to payments queries from supplier of goods and services
·  Prepare a narrative monthly report
·  Participate in preparation of annual budgets
·  Establish and maintain a list of preferred Supplier with rationale for preferred supplier status. Meet with vendor annually to review service levels, pricing and agreement. Ensure list of preferred suppliers is approved and signed off annually.
·  Ensure a procumbent of office goods and services is done in compliance with procurement policies and guidelines.
·  Responsible for the monthly purchase of office supplies ANF stationery
·  Keep running inventory of all items on hand, Ensure that a minimum level of office supplies and equipment is on hand at all times.
·  Maintain a tracking system for cell phones, sum cards and 3 g USB’s and relevant contracts and manage upgrades and contract renewals
·  Maintain a tracking system for all laptop, to determine disposal policy for used laptops.
·  Maintain a minimum inventory of all training and resource materials
·  Ensure field request for training and resource materials are fulfilled in a timely manner and invoices submitted to the appropriate NO
·  Follow up on training /resource materials invoices to ensure payment is received through SA systems.
·  Develop systems and procedures for the use of company vehicles, to be approved /signed off by Director Shared Services
·  Ensure that any company vehicle is services, repaired and maintained according to dealer’s specifications.
·  Ensure that a log book is maintained for each vehicle
·  Responsible for all other related
Name of Employer / World Vision International-Mbabane, Swaziland
Designation / Title / Accounts Assistant to the National Office
Period of Employment / 2007 - 2012
Reason for Leaving / Promoted
·  Maintaining Managing Petty Cash Float,
·  Keep track of all orders issued to ensure deliveries are made,
·  Scrutinize invoice received by ensuring that proper documentation is attached and check for arithmetic accurately,
·  Preparing and coding of cash disbursement voucher, deposit voucher &journal voucher including petty cash expenses and all finance document
·  Capture all vouchers into the system, preparing them for payments on daily basis (bills payable)
·  Initiating payments for approvals
·  Ensure that all vendors are paid in time and affix the paid stamp on all cash payments
·  Filling all payment vouchers on daily basis
·  Ensuring that all receipts are pasted on all cash disbursement voucher
·  To keep track on staff advances and ensure timely settlement
·  Receiving and receipting all cash
·  To make timely deposits of cash in the banks
·  Maintaining a daily cash register for all grants
·  Monitor inventory on daily basis and prepare a fixed assets register on a monthly basis
·  To Prepare timely bank reconciliation
·  Assist auditors to retrieve documents &explain transaction where necessary
·  Attend to payments queries from supplier of goods and services
·  Prepare a narrative monthly report
·  Participate in preparation of annual budgets
Name of Employer / Fedics Food Services
Designation / Title / Bookkeeper &Assistant Catering Manager
Period of Employment / 2002 – 2007
Reason for Leaving / Career Advancement
·  Preparing of returns
·  Reconciliation of payments with client’s statements (ageing analysis)
·  Preparing Profit &loss Account
·  Cash Management
·  Stock taking & forecasting
·  Invoicing, Filling and general administration
Name of Employer / Super Centre
Designation / Title / Clerk
Period of Employment / 2000 - 2002
Reason for Leaving / Career Advancement
Name of Employer / International Sun Hotel-
Designation / Title / Office Administrator
Period of Employment / 1999
Reason for Leaving / Career Advancement

References available upon request

2