As of 4/25/05
Facility Rental Rules and Regulations and Guidelines:
Rental and Security Deposit Fee: must be paid in full when reservations are made. Reservations made within fourteen (14) days or less prior to the event must be paid in cash. Security deposit will be refunded within 10 working days after the event, providing no damage or theft has occurred and the facility and grounds have been left in a *clean state. *Trash must be in containers and floor swept. In addition, if kitchen is used, all appliances and counters must be clean. Note: food and/or spillage of any kind must be cleaned up.
Cancellation: must be made in writing seven (7) days prior to the event. Postmark date is acceptable. A refund less a fifty-dollar ($50) administrative fee will be returned within 10 working days after the cancellation.
Smoking Policy: Smoking or the use of any tobacco is permitted ONLY in designated areas. Designated areas are parking lots, open areas, personal autos, or posted smoking shelters. Smoking will NOT be permitted in any state owned building or within fifteen (15) feet of ANY building ENTRYWAY.
Liquor/Banquet Permit: Alcoholic beverages are allowed only by obtaining a Liquor Permit from the State Liquor Store and a signed permission letter to serve alcohol from the Vice President of Operations and Facilities or his designee. All state, county and local laws must be followed. For any event(s) held on campus where alcohol is served, at least one Security Officer (depending on the size of event) will be required. The renter will be required to pay the College for the use of a Security Officer(s). If the College is unable to provide a security officer, the renter will be required to hire a licensed Security Officer or off-duty Police Officer. The renter must provide the Director of Plant Services and Security at the College with credentials and a certificate from the security agency at the time of the rental application.
Food Service: Food service must be provided by Clover Park Technical College Food Service Department unless prior approval is made with the College.
ALL decorations for weddings, receptions, meetings, etc., must be cleared through CPTC representative BEFORE they are placed.
Renter further agrees to the following:
In consideration for being permitted by Clover Park Technical College to rent a facility, you waive, release, and discharge any and all claims for damages, personal injury, death, cost and expenses, causes of action or property damage which any participants may have, or which may hereafter occur to them as a result of participation in the event(s) which may occur during the rental of the facility.
You agree to defend, indemnify, and hold harmless the Clover Park Technical College, its agents, employees, and volunteers against any and all such claims, demands, suits and expenses, whether or not any such claim or action is alleged to have been caused in part by the Clover Park Technical College.
You agree to be soley responsible for any liability, claims, loss, damages, cost, and expenses, including attorney's fees, arising out of your use of the Clover Park Technical College facilities.
You agree to comply with all Clover Park Technical College policies and procedures as it pertains to facility use. It is your responsibility to adhere to the guidelines and procedures that have been presented to you (facility information packets and oral clarification). You are fully responsible for seeking clarification, should you not understand any part of this agreement as it pertains to facility rental rules regulations and guidelines.
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Name of Organization Signature of Organization Representative
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Date Please print name of above signature
To be completed by Clover Park Representative
Rental Facility: ______
Rental Dates and Times: ______
Security Deposit Received from: ______Date: ______
Security Deposit Returned: ___ Yes ___ No ______
Initial and Date
Check List: ____ Rental and Security Deposit Received
____ Signed Contract Received
____ Liquor Permit (if applicable)
____ Facility Usage Request
____ Rental Fee Schedule
______
College Representative signature