Sturgeon Pembina Hockey League
General Meeting Minutes
November 21, 2010
Whitecourt, AB
1. Call to order at 10:05 am.
Attendance: Don Moon (SPHL President), Brad Sakowich (SPHL Vice President), Alex Gann (SPHL Tresurer), Al Runge (SPHL Director Coordinator), Shawna Warnock (Midget A Director), Tamar Couture (Bantam B Director), Rose Hoyda (Female Director), Wendy Hutchinson (Athabasca), Peter Lazowski (Boyle), Larry Knapp (Barrhead), Lisa McCarthy (Edson), Mark Petch (Fox Creek), Ryan Kidd (Hinton), Doug Rodwell (Jasper), Tom Stevenson (Mayerthorpe), Brian Starman (Sangudo), Owen Gourley (Slave Lake), Carmen Long (Whitecourt), George Vanberg (SPHL Scheduler).
2. Motion by Mayerthorpe, second by Barrhead to add Teiring at Atom to 10. a). Carried
Adjusted agenda heading numbers.
3. Motion by Sangudo, second by Edson to accept the September 12, 2010 meeting minutes as presented. Carried
4. President Don Moon presented the question of how the league is organized. Take back and will look at further at the January 9, 2011 meeting as to how to restructure and where will the SPHL will go as an organization.
Game books are now ready, pick up after meeting.
Appreciated e-mails, tried to answer as fast as possible. Only dealt with executive on associations.
5. New to the position.
6. Had a struggle at the start to get directors. By the end of September have had all filled with 3 from Hinton, 1 from Jasper and Fox Creek and 1 (Female) from Spruce Grove.
Pre season incident, information is not getting to the executive. Must ensure clear communication. For referees, if there is a match called, they must supply their contact information.
Noted in last meeting minutes regarding conference call information to come forward. There were several e-mails after the fact regarding the season divisions set.
Will be looking for old packages/information on league guidelines, etc, for director positions.
7. Account has now been transferred to Whitecourt. No report as waiting for documentation.
Bonds: Held Spruce Grove re entry of female team. Made contact with Thorhild. Still hold their bond. Thorhild stated that they had received the bond refund, and have not.
Division fees: Due to how the league has formed up in divisions this year, Motion by Alex Gann, second by Sangudo to reset division fees as follows, A teams from $200.00 to $175.00 per team. Carried
Discussion regarding Midget AA, still have allstar game, suggested to remain as set.
Invoices will be sent today.
Invoices to pay: Hockey Alberta rule/case books and bylaws ($601.18), Fox Creek for last year engraving ($26.25), Don Moon for shipping ($17.55), and George Vanberg for final scheduling fees ($2,275.00)
Can expect another invoice for game books.
Motion by Barrhead, second by Whitecourt to pay invoices. Carried
8. a) E-mail was sent out to all association contacts to bring for this meeting. If have trophies, bring to the next meeting. We need them in.
If not, the communities holding the trophies will be responsible to get them to the winning communities.
Trophies from last season: Midget AA - Morinville Midget A - Whitecourt
Midget B – Athabasca
Bantam AA – Slave Lake Bantam B – Athabasca Bantam C – Fox Creek
Pee Wee A – Edson Pee Wee B – Athabasca
Pee Wee C – Slave Lake
Atom A – Athabasca Atom B – Jasper Atom C – Whitecourt
Novice East – Westlock Novice Central – Westlock
Novice West – Whitecourt
Female Midget – Athabasca Female Bantam – Boyle
8. b) Edson may be interested in hosting the Midget AA Allstar game. Will e-mail SPHL President. Date was February 12th last season.
8. c) Still vacant. Needs to come from an association and is a voting position.
Question if it should be considered to make a list of positions and rotate through communities as mandatory for that year? Also for directors?
Al Runge suggested pulling a large portion of the by-laws to place into policies and procedures.
Will forward an e-mail for the January meeting for notices of motions.
Al Runge will send out a proposal.
9. a) List was passed around to be filled in by associations. When completed it will be loaded on the web site.
9. b) Last season talked early about division playoff formats and splits.
Discussed east vs west. Suggested exhibition games to see the level of play in comparison.
Will place previously set formats on the web site. Alex Gann will send out a copy.
10. a) Discussed Atom teiring levels. If an association has 3 teams, would have to be A, B and C. If 1 team, would be B. If 2 teams, could be B and C.
Discussion regarding Atom teiring from this season and how the season divisions were set. Information from associations did not get to the directors.
For next season, directors need to track stats better and bring forward for teiring.
Discussion regarding schedules, formats, game changes, reschedules and number of games.
Edson asked if Atom A being only 4 teams, is that a minimum for a division. Split was Atom A (4), Atom B (6) and Atom C (5). The east teams moved to a separate division.
Suggested looking at closer teams playing more games next year.
11. Next meeting January 9, 2011.
Call or e-mail prior if not able to attend or someone will not be participating.
Reminder to pick up game books following meeting.
Directors meeting following meeting.
12. Motion by Jasper, second by Mayerthorpe to adjourn. Carried
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