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EHPC BOOKING FORM AND AGREEMENT 11/12/13 - REVISION 1

EAST HANNEY PARISH COUNCIL PLAYING FIELDS

BOOKING FORM AND AGREEMENT : BRIEF TERMS AND CONDITIONS OF USE

(a) The following facilities are required:

Specific area of Playing Field:

(b)The facilities are required for:(Please specify)……………………………………………………….

(c) Hiring Charges: The sum of £...... will be paid in advance.

(d) Name of User: ......

Address: ......

Telephone Number: ......

(e) I confirm that the facilities booked will be used for the purpose given, on the dates and times set out below, and I agree to abide by the terms of the users agreement set out below and adhere fully to the full rules and regulations for use of East Hanney Parish Council Playing Fields and Associated Facilities :

Dates and Times of Use:

(for block booking, please give details of start and finish date facilities required, with days of week and times of use required. Continue on separate sheet if necessary)

Signature of User: ...... Date: ......

Agreed: ...... Date:...... ….

On behalf of East Hanney Parish Council

ALL BOOKINGS MUST BE AGREED BY THE PARISH COUNCIL.

The FULL RULES AND REGULATIONS FOR USE OF EAST HANNEY PARISH COUNCIL PLAYING FIELDS AND ASSOCIATED FACILITIES are as displayed ZZZZZ and available from The Clerk to EH Parish Council, ADDRESS. Tel: 01235 XXXXXX.

This signed agreement should be returned to XXXX, Clerk to Parish Council, ADDRESS. Tel: 01235 XXXXXX.

Any ad hoc bookings/charges on application from XXXX, Clerk to Parish Council, ADDRESS. Tel: 01235 XXXXXX.

Users are expected to carry insurance cover, as necessary, for their activities, making the relevant certificate available to the Parish Council clerk before use.

Users must comply, and seek to persuade others on the field at the same time to comply with all the byelaws in force and Parish Council notices.

Football/cricket clubs will be responsible for:·

Marking out pitches· Providing Nets/Goal Posts· Any ancillary equipment that may be required.

Users will be responsible for the removal and storage of any posts, signs, flags, markers, or any other equipment, effects and litter from the fields after their use unless expressly exempted by agreement for particular occasions. If this work has to be carried out through the Parish Council the users will incur the necessary costs.

The lessee will be expected to report in writing within three days any damage whether incurred during the time of use or otherwise.

The Parish Council will retain responsibility for the maintenance of the playing field facilities at the current level, keeping grassed areas cut to ensure the fields are suitable for recreational use. Any additional cutting/work required to maintain the cricket /football pitches must be paid for by the respective Clubs.

Failure to comply with any of these conditions makes the booking invalid. The Terms and Conditions of Use will be reviewed annually by East Hanney Parish Council.