Appointment of

ICT OFFICER

Information for Applicants

February 2010

ICT OFFICER

CONTENTS

The following information is enclosed:

  • Advertisement for the post
  • About the CCPR
  • Job Description & Person Specification for ICT Officer
  • Application and Selection Process
  • Equal Opportunities Policy
  • Outline Terms and Conditions

ICT Officer

SalaryRange£17k - £26k

The Organisation

The CCPR is the umbrella body for 310 national governing and representative bodies of sport and recreation – from football to folk-dance and rowing to rambling. Its mission is to protect, promote and provide for sport and recreation in the UK.

The Job

The CCPR currently needs an ICT Officer to provide support forall the ICT systems of the organisation, including first line support with queries and liaising with CCPR’s external, technical support. The postholder will also manage the CCPR database, including data input and backup support for the CCPR’s website.

The Person

You will have basic experience of Microsoft Dynamics CRM, MS XP and Vista Outlook and MS XP Office Suite, Windows 7 Office Suite, Microsoft Small Business Server technology and an understanding of system integration. You will be a good communicator and an excellent organiser with the ability to prioritise your own workload.

How to apply

For details of the position and an application form, please visit . Alternatively, telephone 020 7976 3920, email or write toSue Wressell, Human Resources,CCPR, Burwood House, 14-16 Caxton Street, London, SW1H0QT.

The closing date for applications is 4 pm Monday22February 2010. Interviews will be held in early March, on a date to be confirmed.The CCPR is actively seeking to recruit a diverse workforce and will guarantee an interview to applicants with a disability who meet the recruitment criteria.

About the CCPR

What is CCPR?

Almost every organised sport and recreation in the UK has its own governing or representative body – organisations like the Football Association, UK Athletics and the Ramblers Association. These bodies exist to organise, to set rules and to encourage more people into their sport or activity.

CCPR is the national alliance of these governing and representative organisations. Our membership encompasses activities from football to folk dance and from rugby to rounders. In fact, there is barely a recognised sport or activity in the country which is not affiliated to CCPR. In total, we boast 310 members drawn from right across the spectrum of the sector.

CCPR’s Vision is to be recognised as the definitive independent voice for sport and recreation in the UK and to develop a framework to enable our members to achieve sustained success.

CCPR’s mission is to promote, protect and provide for sport and recreation:

Promote

Anyone who enjoys sport realises that activity is not just good in itself, but that it also has enormous potential to deliver a whole range of other benefits. From helping people lead healthier lifestyles, through reducing crime, helping people learn new skills, sport can be a potent force for good in the lives of participants. One of the primary purposes of CCPR is to help more people understand the role that sport and recreation can play in society and the advantages it can bring.

Protect

As a sector which is run largely on a voluntary basis – often from board level to club coach – it is easy to upset sport and recreation’s delicate equilibrium. Limiting factors like funds and the time of volunteers mean that even the smallest of changes to the sporting landscape can have serious implications for the community club infrastructure. An important part of CCPR’s role is to protect sport from adverse and unnecessary change by monitoring political and regulatory developments and campaigning against unwelcome developments.

Provide

At CCPR we want our members to be as effective as they can be. After all, the better equipped governing bodies are to run sport and recreation, the better the opportunities for everyone. That is why we provide a range of services to national governing bodies. From media monitoring, through the provision of meeting spaces, to managing joint posts on their behalf, CCPR gives members the services they need in a way that makes sense to them.

Expertise through experience

Established in 1935 as the main sport administration body in the UK, CCPR also owned and maintained most of the major sporting facilities in the country, including famous sites like CrystalPalace, Lilleshall, Bisham Abbey, Plas y Brenin and Holme Pierrepont.

In 1972, CCPR handed over these valuable sporting assets to the newly established sports councils and, in return, CCPR became contractually funded through the Sports Council to enable it to provide an independent voice for sport and recreation. It is in this way, supplemented by income from subscriptions and commercial activities, that CCPR funds its work on behalf of the sector today.

Whilst the CCPR today is very different to the organisation that emerged more than 70 years ago, its core objectives remain the same – to ensure that sport and recreation continue to be a central component of everyday life up and down the country.

The way we work

The work of CCPR is driven by members, all of whom belong to one of our six Divisions:

  • Games and Sports
  • Interested Organisations
  • Major Spectator Sports
  • Movement and Dance
  • Outdoor Pursuits
  • Water Recreation

The Divisions provide a forum for members to come together, to share their concerns, and to direct and prioritise CCPR’s everyday work. CCPR has always enjoyed strong engagement from its members and it is their contribution through the work of the Divisions which ensures that CCPR’s activities remain focused, relevant and topical.

POSITION ICT Officer

CONTRACTPermanent, full-time

SALARY SCALE£17k - £26k

ROLE SUMMARY

The ICT Officer will provide support to all the ICT systems of the organisation. The post holder will also provide support for CCPR’s website and design functions. The post holder is a member of the Services Team and managed by the Office Manager.

MAIN TASKS AND RESPONSIBILITIES

  • Manage the day-to-day in-house IT functions
  • Assist staff with first line support with ICT queries
  • Liaise with Microtrading for IT technical support
  • Manage the CCPR database, including updating on a daily basis
  • Manage the telephone systems including mobile devices and blackberries
  • Backup support for the CCPR website
  • Backup support for the daily newsletter circulated by CCPR to its members
  • Backup support for communication circulations including policy updates, CEO e-newsletters etc
  • Any other duties as reasonably required by Line Managerincluding possible in-house ad-hoc graphic design support.

PERSON SPECIFICATION

Essential skills, knowledge and experience

  • One year’s experience of Microsoft Dynamics CRM
  • Intermediate knowledge and experience of working with MS XP and Vista Outlook
  • Basic knowledge and experience of working with MS XP Word, Powerpoint and Excel
  • Experience of Windows 7 Office Suite
  • Basic knowledge of Microsoft Small Business Server technology
  • A good understanding of system integration
  • Experience of website management or willingness to learn
  • Excellent telephone and communication skills
  • Good customer care skills
  • Ability to work both independently and as part of a team
  • Excellent organisational abilities and ability to prioritise own workload

Desirable Attributes

  • Interest in sport and recreation

January 2010

ICT OFFICER

Application and Selection Process

Application

Applications are to be made on the application form provided and returned by 4 pm on Monday22February 2010 marked “Private and Confidential” to:

Sue Wressell

Human Resources

CCPR

Burwood House

14-16 Caxton Street

LONDON

SW1H 0QT

Or alternatively, please email your application to .

A Curriculum Vitae should NOT be included and will not be accepted in place of a completed application form.

Applications will be acknowledged by email and candidates invited to participate in the selection process will be contacted following the closing date.

Selection

Applicants will be notified as soon as possible after the closing date if they have been selected to attend an interview. Interviews for the post will be held early in March 2010.

Equal Opportunities Policy

The CCPR is committed to the principle of equal opportunities in employment.

Accordingly, policies for recruitment, selection, training, development and promotion are designed to ensure that no job applicant or employee receives less favourable treatment on the grounds of race, colour, age, class, nationality, ethnic or national origin, religion or belief, disability, trade union membership or non-membership, sex, sexual orientation or marital status, or being a part-time or fixed term worker. The objective of this policy is to ensure that individuals are selected, promoted and otherwise treated solely on the basis of their relevant aptitudes, skills and abilities.

Management has the primary responsibility for the successful implementation of the policy by:

  • Not discriminating in the course of employment against fellow employees or job applicants
  • Not inducing or attempting to induce others to practice unlawful discrimination
  • Bringing to the attention of employees that they will be subject to disciplinary action for failure to adhere to the policy.

Individual employees have the responsibility to ensure that they assist the CCPR in achieving these objectives by:

  • Not discriminating in the course of employment against fellow employees, customers, suppliers or any person with whom they come into contact during the course of their duties
  • Not inducing or attempting to induce others to practice unlawful discrimination
  • Reporting any discriminatory action to their Manager/ Personnel Department.

The successful operation of this policy necessitates a contribution from each employee and all employees have an obligation to report any act of discrimination known to them.

Outline Terms and Conditions

Probation

All new permanent appointments are subject to six months probation.

SalaryRange

Salary will be agreed within the scale indicated on the advertisement.

Location

The post will be located at the CCPR Westminster offices (near St. James’s and GreenPark) but you may periodically be required to attend meetings at locations throughout the UK.

Health

The successful candidate must be able to carry out the full range of duties of the post.

Hours of Work

Contractual hours are 41 hours per week, which includes one hour, unpaid, lunch break each day. Normal duties may require evening and/or weekend work. In addition, you may be asked on occasions to work in excess of normal hours in order to meet the operational requirements of CCPR. Such excess time is not paid as overtime but is subject to time off in lieu with the prior agreement of the Chief Executive.

Annual and Public Holidays

The annual holiday year runs from 1 April to 31 March in any year. Full-time staff are entitled to 25 days leave in their first year of employment, all Bank/Public Holidays plus 3.5 privilege days.

Pension

CCPR currently offers a choice from two pensions for new members of staff.

Travel

CCPR offers season ticket loans for those traveling to work by public transport and participates in the Cycle-to-Work Scheme. A staff shower room is also available for ‘active’ travellers.