CITY OF ELSBERRY
REGULAR SESSION
NOVEMBER 8, 2016
ELSBERRY CITY HALL
The Board of Aldermen of the City of Elsberry met on the evening of the above date at Elsberry City Hall, 6:30 pm. Mayor Steve Wilch presided over the meeting. Present were Aldermen Hunter, Aldermen Kinion, Alderman Rockwell, Aldermen Talbot, Aldermen Harper, Aldermen Hartley, City Clerk Sharon Kakouris, City Collector Rachel Reed, and City Treasurer Tammy Sharpe. Also present were Marshall Suddarth and Tony Sneed of Alliance Water Resources, and City Attorney Rob Guinness
Mayor Wilch called the meeting to order and led in the pledge to the flag. Roll call deemed a quorum present.
A motion was made to amend the agenda to discuss Christmas Lights, Water Bill at Taylor Terrace, Security at Page Branch Park, 4-Way stop at Apple and Hillcrest and Water Tap fee for Abel’s, motion made by Aldermen Hartley, seconded by Aldermen Hunter, with the vote as follows:
AYES-Harper, Hartley, Hunter, Kinion, Rockwell, Talbot
NAYS-0
ABSENT-0 Motion carried with 6 ayes, 0 nays, 0 absent.
Minutes of the previous meetings were approved as written upon motion by Aldermen Talbot and seconded by Aldermen Hunter, with the vote as follows:
AYES-Harper, Hartley, Hunter, Kinion, Rockwell Talbot
NAYS-0
ABSENT-0 Motion carried with 6 ayes, 0 nays, 0 absent.
Unpaid bills were presented for the Board’s consideration. Motion to approve said bills was made by Aldermen Kinion, seconded by Aldermen Rockwell, with the vote as follows:
AYES-Hartley, Hunter, Kinion, Rockwell, Talbot, Harper
NAYS-0
ABSENT-0 Motion carried with 6 ayes, 0 nays, 0 absent.
PROGRAM UPDATES
Mayor Wilch stated that demo grant project is held up due a property being sold; he has been told it should be next month.
The Lempke Construction issue has not been resolved as of yet. Visu-Sewer is still willing to work on this project.
Lagoon-grant applications will start on next month.
PETITIONS OF PEOPLE WHO FILED REQUESTS FOR AGENDA
OPENING/REVIEW OF BIDS
The Cemetery Committee looked at the bids for the 28 headstone to be repaired. The bids came from:
Finke $2500.00
Leon Pritchett $982.77
The Cemetery would like to recommend accepting Leon Pritchett’s bid.
A motion was made to accept Leon Pritchett’s bid of $982.77 for repair of 28 headstones, motion made by Aldermen Hartley, seconded by Aldermen Harper, with the vote as follows:
AYES-Hunter, Kinion, Rockwell, Talbot, Harper, Hartley
NAYS-0
ABSENT-0 Motion carried with 6 ayes, 0 nays, 0 absent.
UNFINISHED BUSINESS
A discussion was held about no parking on Broadway Extension. City Attorney Rob Guinness suggested making it a one-way street or require people to put in their own driveways.
Mr. Guinness then suggested having a work session with the school, fire department, property owners, and city to discuss the matter and come up with a plan that will be good for everyone. This will be tabled until next month.
Bid specs for the roof at City Park, nothing decided.
NEW BUSINESS
Marshall Suddarth stated that the jetter trailer is in need of tires. He has 2 bids:
Trailer Tires 14 ply for $803.72
Car Tires $691.43
This bid is for Kevin and Ricks. Mayor Wilch would like for the trailer to be looked at before we spend money on tires and find out there is something else wrong with the trailer.
Marshall Suddarth also stated that the chlorine regulators have been rebuilt, but we need new ones. There is only one company that sells the brand that we need. The cost will be $1,223.00 each for a total of $2,446.00.
A motion was made to purchase 2 chlorine regulators from Brooks & Associates in the amount of $2,446.00; motion was made by Aldermen Kinion, seconded by Aldermen Hunter, with the vote as follows:
AYES-Kinion, Rockwell, Talbot, Harper, Hartley, Hunter
NAYS-0
ABSENT-0 Motion carried with 6 ayes, 0 nays, 0 absent.
Rachel Reed stated that the contract with Meridian Trash runs out at the end of the year, so we need to put this out for bid for the same service.
A motion was made to put the trash service out for bid, motion made by Aldermen Kinion, seconded by Aldermen Hunter, with the vote as follows:
YES-Rockwell, Talbot, Harper, Hartley, Hunter, Kinion
NAYS-0
ABSENT-0 Motion carried with 6 ayes, 0 nays, 0 absent.
Mayor Wilch stated that Kelly Skaggs will put up the Christmas Lights and take down for a cost of $300.00. To rent a bucket truck to do them would be $150.00 each to put up and take down plus man hours to do it.
A motion was to pay Kelly Skaggs $300.00 to put up and take down the Christmas lights, motion made by Aldermen Hartley, seconded by Aldermen Kinion, with the vote as follows:
YES-Talbot, Harper, Hartley, Hunter, Kinion, Rockwell
NAYS-0
ABSENT-0 Motion carried with 6 ayes, 0 nays, 0 absent.
There has been a toilet leaking at Taylor Terrace for some time. The Taylor Terrace Board would like to pay the normal amount this month and set up some kind of payment plan to pay the overage.
A motion was made to allow Taylor Terrace to pay the normal amount this month and set up a payment plan, motion was made by Aldermen Rockwell, seconded by Aldermen Harper, with the vote as follows:
AYES-Harper, Hartley, Hunter, Kinion, Rockwell, Talbot
NAYS-0
ABSENT-0 Motion carried with 6 ayes, 0 nays, 0 absent.
Mayor Wilch stated that the committee from Page Branch Park would like to have Board approval for bids to have cameras installed for security purposes.
A motion was made to have the Page Branch Park Board get bids for cameras for the park, motion made by Aldermen Talbot, seconded by Aldermen Harper, with the vote as follows:
AYES-Harper, Hartley, Hunter, Kinion, Rockwell, Talbot
NAYS-0
ABSENT-0 Motion carried with 6 ayes, 0 nays, 0 absent.
Aldermen Rockwell stated that the intersection at Apple and Hillcrest needs a 4-way stop sign. People are to fast. There are children that cross the street there.
A motion was made to make Apple & Hillcrest a 4-way stop, motion made by Aldermen Harper, seconded by Aldermen Hunter, with the vote as follows:
AYES- Hunter, Kinion, Rockwell, Talbot, Harper
NAYS- Hartley
ABSENT-0 Motion carried with 5 ayes, 1 nay, 0 absent.
City Attorney Rob Guinness stated that an ordinance would have to be drawn up and it will be ready for the next meeting.
Marshall Suddarth stated that Abel’s wants to run a new water line to their building. They will pay for all materials and equipment needed to do this. They have a ¾ inch tap and would like to bore under the streets and upgrade to a 1 inch tap. He asked if there would be a cost for installing.
A motion was made that Abel’s will by all equipment included the meter for a 1 inch tap; motion was made by Aldermen Rockwell, seconded by Aldermen Harper, with the vote as follows:
AYES-Harper, Hartley, Hunter, Kinion, Rockwell, Talbot
NAYS-0
ABSENT-0 Motion carried with 6 ayes, 0 nays, 0 absent.
INTRODUCTION AND READIANG OF BILLS FOR PASSAGE
Bill No. 2016-011-001 AN ORDINANCE OF THE CITY OF ELSBERRY, MISSOURI, CALLING FOR MUNICIPAL ELECTION ON APRIL 4, 2017.
A motion was made the read Bill No. 216-011-001 by title only 2 times, motion by Aldermen Rockwell, seconded by Aldermen Kinion, with the vote as follows:
AYES-Hunter, Kinion, Rockwell, Talbot, Harper, Hartley
NAYS-0
ABSENT-0 Motion carried with 6 ayes, 0 nays, 0 absent.
Bill No. 2016-011-001 was read 2 times by title only, a motion was made to adopt Bill No. 2016-011-001, motion made by Aldermen Hartley, seconded by Aldermen Harper, with the vote as follows:
AYES-Harper, Hartley, Hunter, Kinion, Rockwell, Talbot
NAYS-0
ABSENT-0 Motion carried with 6 ayes, 0 nays, 0 absent.
Bill No. 2016-011-002 AN ORDINANCE TO ESTABLISH STANDARDS FOR CEMETERY DECORATIONS AND PLANTING BY AMENDING SUBSECTION 35.400 (6) OF THE ELSBERRY CITY CODE.
A motion was made to read Bill No. 2016-011-002 by title only 2 times, motion was made by Aldermen Rockwell, seconded by Aldermen Kinion, with the vote as follows:
AYES-Harper, Hartley, Hunter, Kinion, Rockwell, Talbot
NAYS-0
ABSENT-0 Motion carried with 6 ayes, 0 nays, 0 absent.
Bill No. 2016-011-002 was read 2 times by title only, a motion was made to adopt Bill No. 2016-011-002, motion made by Alderman Harper, seconded by Aldermen Kinion, with the vote as follows:
AYES-Hartley, Hunter, Kinion, Rockwell, Talbot, Harper
NAYS-0
ABSENT-0 Motion carried with 6 ayes, 0 nays, 0 absent.
A Resolution of the City of Elsberry Adopting The Lincoln County All-Hazard Mitigation Plan (Updated 2016), a motion was made to approve the Resolution, motion made by Aldermen Hartley, seconded by Aldermen Rockwell, with the vote as follows:
AYES-Hunter, Kinion, Rockwell, Talbot, Harper, Hartley
NAYS-0
ABSENT-0 Motion carried with 6 ayes, 0 nays, 0 absent.
REPORTS OF SPECIAL BOARDS AND COMMITTEES
LIBRARY: Nothing to report.
INFRASTRUCTURE: The Street overly project has begun.
CEMETERY/PARKS: Nothing to report.
EMERGENCY SERVICES: Aldermen Rockwell stated there would be a meeting to discuss the budget next week.
PAGE BRANCH PARK: Nothing to report.
OLD GLORY JUBILEE: Nothing to report.
TREE BOARD: Aldermen Talbot stated that the list of trees has changed and a new list and have it go out for bid.
REPORTS OF ALDERMEN AND MAYOR
Mayor: Street asphalting is going on now and the Christmas lights will be going up soon.
Kinion: Nothing to report.
Rockwell: Nothing to report.
Hartley: Nothing to report.
Talbot: Nothing to report.
Harper: Nothing to report.
Hunter: Nothing to report.
REPORTS OF CITY DEPARTMENTS AND OFFICIERS
Robert Guinness: Tammy, Judge Hilleman, and he attended a conference on Senate Bill 752, which was very good. Most of the things that they are requiring we are already doing. The Bailiff cannot be in uniform during court and the City Attorney cannot be seating by the judge.
Marshall Suddarth: Nothing to report.
Brian Jeffries: There is going to be a fundraiser at Freddy’s Frozen Custard and Steakburgers on November 22nd from 3 to 10 PM with half of the proceeds going to the Police Department.
There is going to be a fundraiser at the Senate Theater called Movie With A Cop on December 7th and all proceeds will go the police department.
Paul Mueller: Nothing to report.
Tammy Sharpe: Nothing to report.
Rachel Reed: A contractor for A T & T are going to make 3 meter pits for fiber optic and wanted to know if they could do a bond for $10,000 for all 3 instead of what is required. City Attorney Rob Guinness would like to look at it when we receive it.
Sharon Kakouris: Nothing to report.
MISCELLANEOUS BUSINESS: Nothing
PUBLIC COMMENT BY ANY PERSON OR GROUP DESIRING TO ADDRESS THE BOARD
A motion was made to go into closed session under Section 610.021 under (1) Legal action, causes of action, litigation or confidential or privileged communications with its attorney and (14) records which are protected from disclosure by law, motion made by Aldermen Rockwell, seconded by Aldermen Harper, with the votes as follows:
AYES-Kinion, Rockwell, Talbot, Harper, Hartley, Hunter
NAYS-
ABSENT- Motion carried with 6 ayes, 0 nays, 0 absent.
Meeting adjourned at 7:40 PM.
The Board returned to open session at 7:55 PM.
With no other business, a motion was made to adjourn, motion made by Aldermen Hartley, seconded by Aldermen Harper, with the vote as follows:
AYES-Harper, Hartley, Hunter, Kinion, Rockwell, Talbot
NAYS-0
ABSENT-0 Motion carried with 6 ayes, 0 nays, 0 absent.
Meeting adjourned at 8:00 PM.
Respectfully submitted,
Sharon Kakouris,
City Clerk