BFS Receiving Procedure

BFS Receiving Procedure

Print out the Purchase Order forms.
Open the boxes and examine the merchandise. Make sure that the merchandise matches what was actually purchased.
Count the merchandise and make sure the right quantity is received. If not, then make a note of the excess/shortage of the merchandise.
Scan the items using the RF Unit. (RF Unit manual in Reference Binder)
Record the information into the manifest.

After the merchandise is checked in, the merchandise is moved from the receiving room on to the store’s sales floor.
24 hours standard – Merchandise must be moved from the receiving room to the sales floor and stocked in 24 hours or less. (Once merchandise is received, it must be checked in, moved to the sales floor, and stocked in 24 hours or less)
The paperwork is sent to the office where it is processed.

Confirm that all of the merchandise is received.
Record information into the receiving log. (Receiving log can be found in the Reference Binder)
Verify that all paperwork is received by office.
Log in purchase order information and changes into system database.
Print out Receiving Reports (RRP) for each purchase order.
Log on to Eagle Hawaii Network.
Enter user name and password.
Click on Purchasing & Receiving (MPO) located on the middle of the page.
In the P.O. Number box, type in the Purchase Order number.
Click on the Receive icon located on the top of the page.
Select the receiving method.
If changes need to be made, select All.
Make changes to the report. When done, click on the Reports flap located on the top of the page and select Receipt Posting (RRP).
If the report is error free, then select Finalize.
Click on the Run icon and click Yes on the pop-up box.
Attach the Receiving Report with the purchase order form.
Stamp the documents and file into cabinet.