GREER RANCH COMMUNITYASSOCIATION
BOARD OF DIRECTORS MEETING
MINUTES
JUNE 12, 2012
Upon due notice given, a meeting of the Board of Directors for Greer Ranch Community Association was held June 12, 2012 at the hour of 8:00 p.m. at the location of the Everett’s Place Clubhouse, 35500 Greer Road, Murrieta, CA 92562.
ATTENDANCE
Directors present: Gregory Johnson, President; Jeffrey Kirshberg, Vice President; Keith Rowland, Treasurer; Sue Dolin, Secretary and Robert Famularo, Member at Large.
Directors Absent:None.
Representing Avalon Management: Karyn Raymer, CCAM®, As Agent to the Board of Directors.
CALL TO ORDER
Gregory Johnson, President, called the Board of Directors meeting to order at 8:05 p.m.
HOMEOWNER FORUM
Guardhouse items discussed: controlling transponder complaints, vendors not inputted in GateKey sneaking through Evandel gates; East gate final lane striping will be completed when West guardhouse is finished; visitors have been aggressive, obscene language for denied access; drivers not following signs to stop prior to entering gate arm.
Guardhouse West has all utilities installed, compacted and received City approval; frame work planned to start in seven days.
Discussion of emergency preparation plan, stored food and water, fire extinguisher to be ordered for Patrol vehicle in case of a brush fire started by children playing in natural habitat areas.
Discussion of new irrigation technology through Google Earth, to turn on in case of emergency by Fire Department to turn on watering in a designated areas.
Board member would like to organize bar-be-que for Police and Fire Department Officers.
APPROVAL OF MINUTES
Motion by Jeffrey Kirshberg to approve the regular minutes of May 8, 2012 as submitted. Seconded by Robert Famularo. Motion carried unanimously.
FINANCIAL REPORT
Motion by Keith Rowland to approve May 2012 financial reports as submitted. Seconded by Sue Dolin. Motion carried unanimously.
Motion by Keith Rowland to table David Lynn’s Financial Advisor recommendation of the Reserve account and Excess Operating. Seconded by Robert Famularo. Motion carried unanimously.
MANAGEMENT REPORT
Management report of action, work orders and completed items was reviewed and approved as submitted.
LANDSCAPE REPORT
Landscape report of action and monthly completed items were reviewed and approve as submitted.
GREER RANCH COMMUNITY ASSOCIATION
BOARD OF DIRECTORS MEETING – MINUTES
JUNE 12, 2012
PAGE 2 of 3
Board acknowledged Always Reliable Backflow company was used to inspect the 41 backflow devices required by EVMWD at $30.00 per device.
Motion by Jeffrey Kirshberg to approve Environmental Concepts to work with Elsinore Valley Municipal Water District water efficiency testing program. Seconded by Sue Dolin. Motion carried unanimously.
NEW BUSINESS
Motion by Keith Rowland to approve Barrera and Company Reserve Study report, prepared May 21, 2012, for 2012 Budget and continue $20,800.00 monthly contribution. Seconded by Robert Famularo. Motion carried unanimously.
Motion by Sue Dolin to approve Jonathan Ingram as Board Liaison as Guardhouse Construction Consultant, a non-compensated position. Seconded by Gregory Johnson. Motion carried unanimously.
Motion by Sue Dolin to approve the start of a Patrol/Emergency Preparation Committee, and appoint Jonathan Ingram, as Board Liaison for this new Committee, a non-compensated position. Mr. Ingram will assist with Patrol post orders, Guardhouse procedures, gate arm strikes and development of an emergency community evacuation plan in the case of a natural disaster. Seconded by Gregory Johnson. Motion carried unanimously.
Motion by Robert Famularo to approve Fenceworks proposal, amount of $1186.57, to install three 4” galvanized and painted bollards at entry of clubhouse parking lot with chain, to stop the loitering after 10:00pm. Seconded by Sue Dolin. Motion carried unanimously.
Motion by Sue Dolin to approve an association “Women’s Prayer Club” to be lead by homeowner, Vanessa Sanders, to be held in the Clubhouse meeting room on a designated date(s). Seconded by Jeffrey Kirshberg. Motion carried unanimously.
Motion by Gregory Johnson to approve homeowner, Steve Strombeck’s offer to provide complimentary guitar lessons to association residents during 2012 summer months. Seconded by Sue Dolin. Motion carried unanimously.
Motion by Sue Dolin to approve non-resident, Lana Rowe, of Temecula Dance Company to offer pre-school ages 3, 4 and 5 years old dance lessons, weekday mornings; instructor to provide liability coverage insurance and hold harmless agreement to the association. Seconded by Gregory Johnson. Motion carried unanimously.
Motion by Jeffrey Kirshberg to approve HOA Elections proposal, amount of $555.00, as the Inspect of Elections position for the November 13, 2012 Annual Meeting and Directors Election. Seconded by Gregory Johnson. Motion carried unanimously.
GUARDHOUSE REVIEW
Motion by Jeffrey Kirshberg to approve the purchase of a thermal solution printer, SATO CL408EP, quantity two at $1350.00 each plus tax, shipping and handling; total $3010.01; guardhouse printer needs to be upgraded to keep up with the mass quantity of guardhouse passes being printed; recommendation from Jonathan Ingram after meeting with BarCode Media company. Seconded by Gregory Johnson. Motion carried unanimously.
Update on guardhouse was discussed earlier in the evening.
REVIEW
Homeowner emails on guardhouse traffic congestion, pool area concerns and positive comment of pool monitors.
GREER RANCH COMMUNITY ASSOCIATION
BOARD OF DIRECTORS MEETING – MINUTES
JUNE 12, 2012
PAGE 3 of 3
NEXT MEETING DATE
The next Board of Directors meeting scheduled for July 10, 2012 at 8:00 p.m. at the location of Everett’s Place Clubhouse, 35500 Greer Road, Murrieta, CA92562.
ADJOURNMENT
There being no further business to bring the Board at this time, the meeting was adjourned at 9:40 p.m.
Respectfully submitted by Karyn Raymer, CCAM®, As Agent to the Board of Directors.
ATTEST: ______
(Authorized Board Member)(Date)