Clear Falls High School

Boys Soccer Booster Club

Executive Board Meeting

April 7, 2015

Call to Order

President Matt Long called the executive board meeting of the CFHS Boys Soccer Booster Club to order at 7:10 pm on April 7, 2015. The meeting was held at Las Haciendas Restaurant. Kristine Rulander served as recording secretary. A quorum was established.

Minutes

Secretary, Angela Hart e-mailed the March 3, 2015 minutes for review. The minutes will stand as written.

Treasurer’s Report

Treasurer, Kristine Rulander reported a beginning balance of $5585.50 on March 5th. A receipt of $0.20, and expenditures totaling $1893.90 were noted. On April 7th there was an ending balance of $3691.80. The treasurer’s report will be filed for audit.

Kristine presented a bill for $100.00 payable to CCISD for the rental of the commons (for the banquet). The members approved payment of the bill.

VP Cara Miller presented a reimbursement bill for raffle items totaling $25.69. Reimbursement will be paid per approved raffle budget.

Officer and Committee Reports

Concessions – Nancy Groom returned the cash box (with beginning funds) to Kristine. The results of the financial recap are as follows. Beginning funds $150.00, income $1007.01, expenditures $472.09, $5.00 for a decal purchase will be removed and accounted for in the decal recap, ending balance $679.92. The total profits for concessions were $529.92. The beginning funds of $150.00 will be returned to the checking account.

Spirit Wear – Shirts are still available and will be sold at the banquet. Money is still being collected for the shirts that were distributed.

Unfinished Business

Raffle – To date five students have turned in tickets totaling $840.00. Kristine will check ticket sale status next week and report back to the board. Consideration for seller incentives will be made based on findings. Nancy obtained donations from Target for a $25.00 gift card and Kroger for a $20.00 gift card. She turned them over to Kristine who will give them to coach Balla. They will be awarded to the two students who were first in their class to turn in their completed raffle tickets.

·  Kristine will purchase a $500.00 Amazon gift card (1st prize), $100.00 Academy gift card (top student seller) and iPad mini (3rd prize) within the budgeted amount of $250.00

·  Matt and Kristine will purchase a flat screen television (2nd prize) within the budgeted amount of $250.00

·  Raffle tickets will be available for purchase at the banquet

·  The raffle drawing will take place during the banquet; winners need not be present to win

Banquet – May 8th, 6:30-7:00pm set up, 7-9:00pm banquet, 9-9:30pm clean up.

Cara Miller made a motion to approve a budget of $2700.00 for banquet costs. The motion was seconded. A vote was called, the motion carried.

There was discussion of banquet meal pricing. All players will receive their meal compliments of the booster club. An e-mail invitation will be sent to families requesting RSVP for head count and payment.

·  Cara will order the cake, purchase the decorations and player gifts

·  Annette will contact caterers

·  Matt will pick up the cake

·  Annette is heading up the senior video shoot and will make the necessary arrangements

New Business – No new business to report

Adjournment

Matt adjourned the meeting at 9:00 pm

Kristine Rulander