Minutes
for
7 PM Monday, April 4, 2016
Regular Monthly Meeting
CALL TO ORDER Paul Stanley called meeting the meeting to order at 07:05 p.m.
ROLL CALL Amin Bahrour, Kevin Emery, James Roberge and Paul Stanley, Tobin Yager (Trustees); Bethany German, Office Manager, Tom Harmon, Administrative Assistant; Skip Clough – Superintendent.
MINUTES OF MEETINGS:
· ANNUAL MEETING Monday, March 14, 2016
o Kevin Emery made a motion to accept the Meeting Minutes, Amin Bahrour seconded; all in favor, Tobin Yager abstain
· Public Hearing 2016 Rates, Monday, March 14, 2016
o Amin Bahrour made a motion to accept the Meeting Minutes, Kevin Emery seconded; all in favor, Tobin Yager abstain
· Regular Monthly Meeting Monday, March 14, 2016
o Kevin Emery made a motion to accept the Meeting Minutes, James Roberge seconded; all in favor, Tobin Yager abstain
PUBLIC AUDIENCE Albert (Jr) Roberge; John Douglas (BA)
COMMUNICATIONS
· March 4, 2016 Maine Municipal Association to SBSD UC fund Balance report. Info only
· March 16, 2016 Standing Chapter 13 Trustee, Peter C. Fessenden to South Berwick Sewer District RE: Blanchard inadvertent overpayment. Info only
· March 7, 2016 United States Bankruptcy Court hearing Notice Re: Blanchard. Info only
· March 31, 2016 United States Bankruptcy Court Order of Discharge Blanchard. Info only
· March 7, 2016 Peoples United Bank to Paul Stanley SBSD re Collateralization Agreement. Info only
· March 28, 2016 Waste Management, Emily Brooks, to South Berwick Sewer District re: rate increases. Info only
· March 25, 2016 Kathryn Strand to SBSD re: Plumbing leak
o Amin Bahrour made a motion to decline reduction request; Kevin Emery seconded –Motion passes 4 to 1.
· March 11, 2016 RHR Smith to SBSD re: transmittal of Draft Audited financial statements
o Review meeting of audit financials for Trustees with Auditors proposed for Thursday April 14, 2016 at 5 p.m. in office
OLD BUSINESS
· BA billing follow up
o Consensus reached among trustees as follows:
§ to go through full year of readings from when the deduct meters were installed versus a year prior to deduct meters installation
§ Potential for a conceptual agreement to be put in place once a comparison of time frames has been assessed
o No interest, late fees, or liens to be put into place over past due amounts
NEW BUSINESS
· No New Business
OPERATIONS
· Odor Control - Per Skip all is well; no issues presented.
· Septic Billing Accounts
o Notice to go out to Potty’s R Us for discontinuation of dumping sewage until bill is brought to current; if not paid within discussed time frame, will be brought to small claims court to resolve amounts.
· Personnel Handbook review
o Amend section G “Termination” verbiage from “No compensation other than salary earned and payment for unused leave time will be made” to “No compensation other than salary earned and payment for unused vacation time will be made.”
§ Paul Stanley made a motion to amend the handbook, Kevin Emery seconded it; all in favor
§ Update of handbook will be sent to all employees for personal review
· Review of proposed Manhole upgrades
o Budget adequate for changes to rebuild and repair manholes above surface
o Pricing estimates to come from area contractors for project estimates; all to bid on project after estimates gathered
o project prior to repaving of roads being done in the summer
· Financial Statement discussion
· 30 day notices
o 30 day notices to all Sewer accounts past 90 days as of March 31, 2016 to be sent out the end of April.
PAYING OF BILLS
Kevin Emery made a motion to pay the bills in the amount of $65,009.69 Amin Bahrour seconded; all in favor.
OTHER Info only
· Next meeting May 2, 2016
ADJOURNMENT
Motion to adjourn the meeting made by James Roberge, seconded by Kevin Emery. Meeting adjourned at 8:01 p.m.
J:\SBSD\agendas\2016Agendas.docx