Checklist for Faculty Search Committees

PLEASE ENSURE ALL COMMITTEE MEMBERS RECEIVE A COPY OF THIS DOCUMENT

Please check each of the following items to indicatethat specified actions have been completed forthis search:

Position# ______ Position Rank ______

Recruitment Plan and Position Advertisement

1___All actions outlined in the approved Recruitment Plan have been carried out.

(Department Chair and Committee Chair)

2___The position advertisement contains all of the Required Advertisement Elements: (Affirmative Action Advocate)

a___One stand-alone paragraph for each faculty rank.

b___The name of the position/rank.

c___The statement, “Pending budget approval.”

d___The statement, “Responsibilities include…”

e___The words “Required Qualifications:” and the words, “Preferred Qualifications:” with clearly described qualifications.

f___The statement, “Applicants must submit…”

g___If an ABD rank is not excluded, a statement on how ABD’s are to be handled and the required date that the doctorate is to be concluded.

h___A statement that the review of applications will begin on a specified date and will continue until the position is filled or May 31, 200X.

i___The acceptable means of transmittal and address at UTSA must be stated.

j___The statement, “Applicants who are not U.S. citizens must state their current Visa and residency status.”

k___The statements “UTSA is an Affirmative Action/Equal Opportunity employer. Women, minorities, veterans and persons with disabilities are encouraged to apply.”

l___If a position is advertised as “rank open”, the Advertisement must describe the basic criteria an applicant must document to apply for each professorial rank.

Affirmative Action Advocate (AAA) (Compliance Advisor)

1___The AAA was named and so informed prior to the beginning of committee search activity. (Department Chair)

2___AAA carried out the activities specified in the Faculty Recruitment Guidelines. (AAA)

Search Committee Screening

1___Search committee developed concrete operational indicators of job related criteria for the advertised position and received approval from the Department Chair and Dean prior to screening candidates. (Committee)

2___Only candidates whose application file was complete (contained all material specified in the position announcement) by the specified deadline were considered by the Committee in the screening process. (Committee Chair)

3___Search Committee used checklists in assessing candidates which included only job-related criteria. Copies of these checklists are maintained with all applicant files. (Committee)

4___The Committee considered only information requested in the position announcement. If applicable, copies of actual publications listed on the vita were reviewed by the entire Search Committee; however, the number and types of publications reviewed by the Search Committee were the same for all candidates. (Committee)

5___The Search Committee followed professional norms of confidentiality. (Committee)

6___Search Committee forwarded to the Department Chair a short list of the most qualified candidates and an analysis of their strengths and weaknesses. (Committee Chair)

Department Chair Activity

1___The Department Chair submitted a listing of the applicant pool to the Dean and the Office of Institutional Diversity for approval prior to screening and developing a short list. (Department Chair)

2___The Department Chair submitted a copy of the short list to the Office of Institutional Diversity for approval. (Department Chair)

3___Department Chair approved the short list and the Committee’s recommendation on interviews. (Department Chair)

Interview Process

1___A minimum of two candidates was interviewed on the campus. (Department Chair)

2___The agenda for all candidates interviewed was essentially the same, i.e. they were given the same opportunity during the interview process in terms of presentations, meetings, meals, etc. (Committee Chair)

3___There were no contacts initiated with an interview candidate except as authorized. (Department Chair)

4___The Affirmative Action Advocate informed the Committee of proper protocol with respect to questions not allowed during the interviewthat are in violation of Federal law. (Affirmative Action Advocate)

5___Improper questions with respect to race, color, national origin, religion, gender, age, veteran status, or disability are not permissible and were not asked during the interview process.

6___The Committee in advance of the interviews developed interview questions, and identical questions were asked of all candidates, including candidates interviewed by telephone. (Committee)

7___The Department Chair approved all telephone interviews with candidates ahead of time. (Department Chair)

Offers

1___This position is being filled at the advertised rank. (Department Chair)

2___The most qualified candidates when compared to the advertised position requirements have been recommended for hire. (Committee Chair)

Search Committee Chair:Affirmative Action Advocate:

Signature Signature

Name (print), Phone Number Name (print), Phone Number

Search Committee Members

Signature, Phone NumberName (print)

Revised 2/2/09

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