ATTACHMENT B

INSTRUCTIONS FOR IMPLEMENTATION OF THE

July 1, 2013 SPECIAL PAY ADJUSTMENTFOR LAW ENFORCEMENT EMPLOYEES

These general instructions shall be used to implement the special pay adjustment for eligible “law enforcement employees”effective July 1, 2013. Eligible employees are employees who, at a minimum, meet required performance standardsand are employed on or before June 30, 2013.

  1. For the purposes of this special pay issue “Law Enforcement Employee” means:
  • each eligible employee covered by the provisions of the Law Enforcement collective bargaining unit, Special Agent collective bargaining unit, and Florida Highway Patrol collective bargaining unit;
  • each eligible non-unit employee who is a sworn law enforcement officer and/or is a sworn law enforcement officer in the command staff of unit and non-unit law enforcement employees;
  • each eligible employee of the Fish and Wildlife Conservation Commission, Department of Highway Safety and Motor Vehicles, and Department of Law Enforcement employed as a Regional Duty Officer (class code 8407), Duty Officer (class code 8410), Duty Officer Supervisor (class code 8411), or Communications Training Officer (class code 8417).
  1. Before determining the special pay adjustment:
  • Salary additives defined in Chapter 60L-32.0012, Salary Additives, Florida Administrative Code, must be removed from the employee’s salary.
  • Percentage and/or dollar amount increases granted for additives must be must be removed to determine the base rate of pay.
  1. Determine the employee’s July 1, 2013, special pay adjustment as follows:
  • Each eligible law enforcement employee with less than 5 years of state service as a law enforcement employee (as of June 30, 2013) shall receive a special pay adjustment of 3% on each employee’s June 30, 2013, base rate of pay.
  • Each eligible law enforcement employee with 5 or more years of state service as a law enforcement employee (as of June 30, 2013) shall receive a special pay adjustment of 5% on each employee’s June 30, 2013, base rate of pay.

ATTACHMENT B (Continued)

  1. Any percentage increase granted for a salary additive shall be recalculated based on the employee’s new base rate of pay after the July 1, 2013, special pay adjustment has been implemented. Dollar amount increases granted for a salary additive shall not be recalculated.
  1. Reapply any increase granted as a salary additive.
  1. Additional Provisions
  • Special pay adjustments shall be effective July 1, 2013, regardless of whether employees are paid on a monthly or biweekly basis.
  • If an ineligible employee achieves performance standards subsequent to the special pay adjustment implementation date, but on or before the end of the fiscal year, the employee may receive an adjustment; however, such adjustment shall be effective on the date the employee becomes eligible, but not retroactive to July 1, 2013. In addition, any special pay adjustment provided under this section shall be pro-rated based on the full-time equivalency of the employee’s position.
  • Other Personal Services (OPS) employees are not eligible for a special pay adjustment.
  • An employee who is on leave without pay on July 1, 2013, shall receive the applicable special pay adjustmenteffective the date the employee returns to pay status. In no case shall the increase be retroactive.
  • Eligible employees who work less than 12 months during the year (seasonal staff, etc.) shall receive the applicable special pay adjustmenton a prorated basis based on the number of months worked.
  • In making any type of mathematical calculation, follow the normal rounding procedure. If the third decimal place is five or more, round up to the next cent. If the third decimal place is four or less, round down to the next cent.
  • Special pay adjustments provided in the 2013-2014 General Appropriations Act shall be implemented prior to processing any other personnel action such as promotions, demotions, or reassignments that occur on the same date.
  • If for any reason an employee’s salary cannot be adjusted in accordance with these instructions, the Director of the Division of Human Resource Management must be notified in writing no later than July 31, 2013, with a full explanation of the circumstances. The agency will be notified as to how these cases are to be handled.

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