San Salvador, Bahamas

San Salvador, Bahamas

(242) 331-2520 phone
(242) 331-2524 fax

email::

web::geraceresearchcentre.com

U.S. Mailing Address

c/oTwin Air
3406 SW 9th Avenue

Fort Lauderdale, Florida33315

ACTIVE GRC RESEARCHERS PACKET 2009-2010

Another year has come and gone and it is time once again for all active researchers at the GRC to submit yearly research reports, including Proposal Renewals. These must reach the GRC by October 31, 2009. For new research projects, please remember it is imperative that you submit your proposals at least 3 months in advance of your planned date of arrival on San SalvadorIsland so that paperwork can be processed in good time through the BEST Commission in Nassau A Research Proposal form will be sent to you upon request. The enclosed packet should provide everything you need to fulfil the requirements to keep your research project(s) and permit(s) up-to-date and active. Please note that processing is now done through the BEST Commission, however the same Dept. of Agriculture forms are being completed as before. Forms must be sent electronically to the following address: . However, only the page headed Section B which requires the signature of the applicant, must be sent via fax first and then the original sent via regular mail.

With regard to the enclosed forms:

(1) Every researcher who currently has an active research project/number with the GRC must submit a Progress Report for each project. Even if that research project/number is to be retired you should submit a Progress Report to inform us of your final results and publications. Please be sure to answer the question on the form as to whether the project/number is to remain active or not. If you do not submit a Progress Report by the October 31st deadline and do not inform us that you want to keep your research project/number active, that project/number will be retired and a new proposal must then be submitted if you wish to continue such research.

(2) Remember, if you plan to conduct fieldwork on any of these projects in the Bahamas in the coming year, you must also submit to the GRC a Proposal Renewal form AND a Bahamas Department of Agriculture Research Application (both forms included in this packet) for each project to allow us to get the proper permit(s).

(3) If you did field work on those projects this past year, you are required to submit a Field Work Report.

THE COLLEGE OF THE BAHAMAS

Center for the Study of Archaeology, Biology, Geology, and Marine Science

For researchers submitting new proposals or contemplating new proposals, we have available upon request our booklet, "Publications, Contributions & Research of the Bahamian Field Station," which should help you to determine what work has been done or is currently in progress.

Please be reminded about the following requirements of the Bahamas Department of Agriculture:

For specimens of any variety collected in the Bahamas, they require that a specific list be submitted indicating the quantities and disposition of those specimens. They also request that photos and/or slides be included with your research reports. For biologists who collect plants or insects, the Dept. of Agriculture requires that duplicate sets of any specimens collected be deposited at the GRC for transfer to the Dept. of Agriculture in Nassau. Please be very clear on the dates you wish to carry out your research as the respective Ministries wish to construct research calendars each year. If this is not done your proposal will be returned for this information to be incorporated. You may list, for example “1st – 30th of June 2010” instead of specific days, if you are not sure.

Please also remember the new immigration policy of the Bahamas: All U.S. citizens travelling in and out of the Bahamas are required to have a passport.

I would like to thank all the members of the scientific committee for their ongoing support and assessment of research proposals, and look forward to seeing many new research proposals for the upcoming year. If you have any questions about the enclosed documentation, please do not hesitate to contact me via e-mail at the above address.

Sincerely,

Thomas A. Rothfus

Executive Director

FIELD WORK REPORT

2009-2010

Please type or print

Date:

Name:

Academic Department or Discipline:

Institution:

Institution Address:

Institution Telephone: Home Telephone:

Fax Number: E-Mail:

RESEARCH TOPIC:

I. Dates of your field work:

II. Site(s) of your field work:

III. Summarize field activities, including types of observations, sampling and data collection.

FIELD WORK REPORT (CONT'D)

IV.What types of analyses and processing of data, samples, etc. will you perform and for what purposes.

PROGRESS REPORT

2009-2010

Please type or print

Date:

Name: ______

Academic Department or Discipline: ______

Institution: ______

Institution Address:

Institution Telephone: Home Telephone: ______

Fax Number: E-Mail: ______

RESEARCH TOPIC:

I. Date at which the research began:

II. Write a one (1) page abstract outlining what work has been completed in the past year, what results have been obtained and the future direction of this research.

PROGRESS REPORT (CONT'D)

III.List publications for the past year that came out of this research (please send four (4) copies of each paper).

IV. Do you wish your research number to remain active?

GRC RESEARCH PROPOSAL RENEWAL

2009-2010

Please type or print

Date

Name______

Academic Department or Discipline _

Institution __

Institution Address ______

Institution Telephone Home Telephone

Fax Number E-Mail

I.RESEARCH TOPIC:

II.WHAT IS THE PURPOSE OF YOUR RESEARCH, WHAT DIRECTION WILL IT TAKE, HOW DOES IT BUILD ON YOUR PREVIOUS WORK, AND HOW DO YOU PROPOSE TO CARRY IT OUT?

RESEARCH PROPOSAL RENEWAL (CONT'D)

III.IN WHAT PERIOD OF TIME DO YOU PROPOSE TO USE THE GERACE RESEARCH CENTRE:

IV.WHAT SUPPLIES AND EQUIPMENT PRESENTLY AT THE GERACE RESEARCH CENTRE WILL YOU USE TO CARRY OUT YOUR RESEARCH? (include lab and field equipment, vehicles, boats, etc.)

V.LIST THOSE SUPPLIES AND EQUIPMENT, ALONG WITH THEIR MONETARY VALUE, WHICH YOU PLAN TO BRING WITH YOU TO CARRY OUT YOUR RESEARCH. (remember the weight restrictions on charter aircraft; plan to ship items early or pay for extra space aboard aircraft)

VI.WOULD YOU BE INTERESTED IN HAVING THE GERACE RESEARCH CENTRE PUBLISH YOUR RESEARCH?

THE COLLEGE OF THE BAHAMAS

Center for the Study of Archaeology, Biology, Geology, and Marine Science

DEPARTMENT OF AGRICULTURE

APPLICATION TO CONDUCT SCIENTIFIC RESEARCH IN THE BAHAMAS

(ALL INFORMATION SUPPLIED WILL BE TREATED AS CONFIDENTIAL.)

The Bahamas Government reserves the right to reject any or all applications. The grant of a permit is on the condition that the applicant submits to The Bahamas government three copies of any published material resulting from this project. Any variation from the details outlined in this project will require a separate Permit.

Section A

1. Full names and address of applicant and affiliated institution:

1. Project details-state title and purpose of research giving full details of proposed

activities:

3. Dates of proposed research project:

From: To:

1. Name, registration number and brief description of vessel and/or other carrier to be used in the Bahamas:

1. Cruise plan-indicate proposed route and entry/exit port to be used:

1. List below all equipment to be imported in connection with research project, for which duty-free exemption is sought:

Items Value

1. Date, port and method of arrival in The Bahamas of equipment detailed above:

8. Precise location(s) where research is to be undertaken (attach sketch map of location):

1. If it is proposed to collect specimens/samples please provide full details including how they will be used:

1. If land-based stations are required please provide full details of location, equipment to be installed and number of part-time/full-time staff:

1. The following information is to be provided for each person expected to come to The Bahamas in connection with the proposed research (Please attach a curriculum vitae of each individual):

Name
Date of Birth
Sex
Address
Nationality
Passport Number
Name
Date of Birth
Sex
Address
Nationality
Passport Number

1. Names and designations of scientists who will act as advisors to the project (where applicable):

1. Samples of any questionnaires to be used in The Bahamas should be submitted with this form.

Section B:

1. I understand that all members of the project must abide by the laws of The Bahamas, while in The Bahamas.

1. I undertake to submit to the Department of Agriculture within three months of the completion of the research in The Bahamas, a copy of all papers published reports resulting for the project.

1. I agree that there shall be no commercialization of the equipment or supplies imported under the terms of the permit applied for.

1. I agree to facilitate and provide food and accommodations, etc., for an observer participant should The Bahamas government wishes to nominate one.

1. I agree to export all equipment, etc., imported in connection with the permit applied for immediately upon completion of the project.

1. I undertake to report to the designed authorities before commencement of the project.

1. I understand that a research permit does not entitle the holder to conduct research upon private property without the permission of the occupier or owner.

8. I certify the above to be true and correct to the best of my knowledge.

(Signature of Applicant)

2009-2010 FEE SCHEDULE

Standard Rates For Courses and Short Term Research Stays

Each student per night ...... $ 60.00

One faculty per eight students...... free

Each additional faculty per night...... $ 60.00

(You will be credited $7.50 for every student over 8)*

Visiting Faculty & Researchers per night...... $ 60.00

Each faculty spouse per night...... $ 55.00

Each faculty child per night (under 5 yrs. of age)...... free

(from 5 to 14 yrs)...... $ 28.00

(14 yrs or over)...... $ 55.00

Professional programs housed in faculty housing (per person, double occupancy,

per night)...... $ 74.00

Extended Research Stays of 30+ Consecutive Days

Visiting Researchers per night...... $ 40.00

(Must hold a current GRC Research Number and Research Permit)

Extras

Window Air Conditioner, per night (faculty rooms only, limited availability).... $ 10.00

Vehicle usage - Per day (includes gasoline) - Daylight hours only

for groups over 13 people total...... free

(1 -3 persons:: $60/day, 4-6 persons:: $30/day; 7-13:: $15/day)

Insurance - per person, per day (including days of travel to and from island)..... $ 1.50

Air charter – per plane (8 passengers), round trip, Ft. Laud./San Salvador

Contact us for pricing options. Rates are roundtrip per plane (8 passengers) including fees and taxes. Early notification will help us to lower prices.

Boat (16 passengers max.) with required Captain in GrahamsHarbour - $15.00 per person with $120.00 minimum; per half day (includes Captains’ fee and fuel).

*Example: If you bring 10 students, one faculty would be free, the remaining two students would credit you another faculty at the rate of 2 x $7.50 or $15.00. Therefore, you would pay $60.00 minus $15.00 or $45.00 per day for the additional faculty. To receive a reduced rate, any additional faculty, must have an integral part in the program and take part in teaching and supervision.

HOTELS PROVIDING SPECIAL GRC RATES: September - December 2009

Please call the numbers below; unless indicated, you cannot get these special rates if you call their 800 numbers or through your travel agent. Guest must identify as being with the Gerace Research Centre (formerly the Bahamian Field Station) when making reservations.

Fort Lauderdale Hotels

HAMPTON INN – FT.LAUDERDALEAIRPORT NORTH

2301 SW 12th Avenue

Ft. Lauderdale, FL 33315

PHONE: (954) 524-9900

FAX: 954-524-5155

RATES:May 1 – Dec 31, 2009 - $89

- Blackout Dates: October 29-November 2, 2009

NOTES-- 1 - 2 persons per room ($10 per person over 2, up to 4 total)

-- Free hot breakfast bar, and local calls

-- King rooms complete with microwave, refrigerator

-- Free courtesy shuttle to InternationalAirport and JetCenter, and within a five mile radius of hotel.

-- Free high speed internet access

BEST WESTERN – FT. LAUDERDALE AIRPORT/CRUISE PORT

1221 W. State Road 84

Fort Lauderdale, FL33315

PHONE: 954-462-7005

FAX: 954-462-5949

RATES: September 25 – December 31, 2009 - $ 79

NOTES: - 54 comfortable appointed interior corridor rooms with high speed internet access

-Complimentary continental breakfast with hot and cold selections

-27” cable satellite television with HBO and DVD player

-Free local calls under 30 minutes

-Outdoor heated pool

-Complimentary USA TODAY newspaper

-Free Parking

HOLIDAY INN EXPRESS – FT.LAUDERDALE. AIRPORT/CRUISE PORT

1150 State Road 84

Fort Lauderdale, FL33315

PHONE: 954-828-9905

FAX:954-828-9904

RATE:September 25 – December 31, 2009 - $ 104 Single/Double

Nassau, Bahamas Hotels

The Nassau Harbour Club & Hotel which had had a long relationship with the GRC has closed. A popular option is

ORANGE HILL BEACH INN

P.O. Box N 8583

West Bay Street

Nassau, Bahamas

PHONE: (242) 327-7157

FAX: (242) 327-5186

Email:

NASSAUPALMRESORT & CONFERENCECENTER

P.O. Box SS 19055

West Bay Street

Nassau, Bahamas

PHONE: 242-356-0000

FAX: 242-323-1408

THE COLLEGE OF THE BAHAMAS

Center for the Study of Archaeology, Biology, Geology, and Marine Science