TRANSITION DOCUMENT CHECKLIST

ASSOCIATION NAME :______TRANSITION DATE: ______

FROM: TO:

DESCRIPTION OF DOCUMENTS AVAILABLE NOT AVAIL.

ASSOCIATION DOCUMENTS:

1. Articles ______

2. Bylaws ______

A. Original Signed Document ______

B. Original Signed Amendments ______

3.  CC&R's

A.  Original Recorded Documents ______

B.  Restatements (if any) ______

C.  Original Recorded Amendments (if any) ______

4. Rules Adopted - ______

A. Architectural Guidelines and Standards ______

B. Collection Policy ______

C. Recreational Rules ______

D. Enforcement Policy ______

E. Fine Policy (If separate from enforcement policy) ______

F. Other Misc. Rules, Regulations & Procedures Adopted ______

5. Deeds to Common Area Property ______

6.  Insurance Policies (Workers Comp. Liability. Prop. D&O – Fidelity,

Earthquake, Flood, non-owned auto, etc. – Show exceptions below) ______

7. Tract Maps (All other maps available) ______

8. Public Offering Statements, Public Reports or Other Disclosure Docs. ______

9. Original and Revised Landscaping Plans & Drawings ______

10. Irrigation Plans ______

11. "As built” plans For all Buildings & Structures ______

12. Common Area Facility Plans (Pool House, Roads and Paint, etc.) ______

13. Square Footage for Common Area Facilities ______

14. Lot files (All letters, etc. kept by lot or address) ______

15. Enforcement Files ______

A. Computer Listing of Violation History ______

B. Listing of any immediate necessary actions ______

16. Architectural Files ______

A. Open Architectural Files ______

B. Computer listing of Architectural status of each lot ______

17. All prior year records - Multiple Boxes (# ) ______

18. Warranty information on facilities (If available) ______

19. Inventory of all Association Property ______

20. List of manufactures of paints, roofing materials, etc. ______

21. Injury prevention program - Employees ______

22. Facility Keys – (Pool Equipment Room, Club House, etc.) ______

23. Pool Key Log by Lot ______

24.  All Misc. Correspondence files ______

25. Minute Book (All past Minutes Available) ______

26. Executive Session Minute Book ______

27. Member Roster – (Listing of Mortgage Holders as well) ______

28. Board & Committee Member Roster ______

29. Appraiser Lender Disclosure Sheet (If available) ______

30. Litigation disclosure letters (If any) ______

31. Listing of emergency numbers and contacts ______

32. Any other plans unique to this Association ______

FINANCIAL DOCUMENTS:

1. Prior year Financial Statements (Years ______Thru ______) ______

2. Prior year Audits (Years ______Thru ______) ______

3. All Tax Returns – Prior Years ______

4. Budget Current Year (Including Worksheets) ______

5. Any Tax Exempt Election Filings (If applicable) ______

6. Year to Date Financial Statement ______

A.  Balance Sheet & Income Statement ______

B.  Aged Delinquency Report & General Ledger ______

C.  Individual History Report on All Delinquent Accounts ______

D.  Bills Paid ______

7. All Bank Accounts & Control of the funds ______

8. Reserve Study ______

9. Disclosure Listing of Any Subsidy’s Provided by Developer ______

CONTRACTS

1. Professional Agreements ______

A.  Legal Agreements ______

B.  Trustee Agreements ______

C.  Employee Contracts ______

D.  Construction Contracts ______

E.  Other Agreements ______

F.  Original Service Contracts ______

G.  Pool Service ______

H.  Gate Service Contract ______

I.  Landscaping and/or tree contractor(s) ______

J.  Animal Control Contract ______

K.  Any Other Service Contracts ______

2. All Other Contracts (List)

DEVELOPER PROVISIONS (NRS 116.31038) IF APPLICABLE CHECK HERE: ______

1. The original or a certified copy of the recorded declaration as amended, the association’s articles of incorporation if the association is incorporated, bylaws, minute books and other books and records of the association and any rules or regulations which may have been adopted. ______

2.  An accounting for money of the association and financial statements from the date the association received money to the date the period of the declarant’s control ends. ______

3. A complete study of the reserves of the association. ______

4. Subsidies on a per unit or per lot basis. ______

5. Association Funds in his Control. ______

6. All Association Tangible Property ______

7. A copy of any plans and specifications used in the construction of the improvements in the common-interest community which were completed within 2 years before the declaration was recorded. ______

8. All insurance policies then in force, in which the units’ owners, the association, or its directors and officers are named as insured persons. ______

9. Copies of any certificates of occupancy that may have been issued with respect to any improvements comprising the common-interest community other than units in a planned community. ______

10. Any renewable permits and approvals issued by governmental bodies applicable to the common-interest community which are in force and any other permits and approvals so issued and applicable which are required by law to be kept on the premises of the community. ______

11. Written warranties of the contractor, subcontractors, suppliers and manufacturers

that are still effective. ______

12. A roster of owners and mortgagees of units and their addresses and telephone numbers, if known, as shown on the declarant’s records. ______

13. Contracts of employment in which the association is a contracting party. ______

14. Any contract for service in which the association is a contracting party or in which the association or the units’ owners have any obligation to pay a fee to the persons performing the services. ______

15. A copy of the reserve study as required by law and the funds to that date: ______

(If a conversion, the funds for any reserve work that needs to be done for the next 10 years.)

ASSURANCES (Recommended by CAI):

1. A statement that the street, traffic, safety, and regulatory signs are

installed in conformance with applicable state or local ordinances and

with the association’s legal documents. ______

2. Confirmation from appropriate local authorities that the fire

hydrants have been placed under the local government maintenance

plan, if applicable. ______

3. Confirmation that the city or county emergency communication

centers have mapped the association for the dispatch of emergency

vehicles; make sure that addresses on private streets are visible to

emergency personnel. ______

4. A statement of determination of public agency or utility responsibility

for the maintenance of the street lights and sewer systems. ______

5. A statement that appropriate public agencies have or have not released

the completion bonds on the improvements where those bonds are required. ______

Noted Exceptions:

Received By:______Date: ______

(Print & Sign Name)

Received From:______

(Print & Sign Name)

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