TRANSITION DOCUMENT CHECKLIST
ASSOCIATION NAME :______TRANSITION DATE: ______
FROM: TO:
DESCRIPTION OF DOCUMENTS AVAILABLE NOT AVAIL.
ASSOCIATION DOCUMENTS:
1. Articles ______
2. Bylaws ______
A. Original Signed Document ______
B. Original Signed Amendments ______
3. CC&R's
A. Original Recorded Documents ______
B. Restatements (if any) ______
C. Original Recorded Amendments (if any) ______
4. Rules Adopted - ______
A. Architectural Guidelines and Standards ______
B. Collection Policy ______
C. Recreational Rules ______
D. Enforcement Policy ______
E. Fine Policy (If separate from enforcement policy) ______
F. Other Misc. Rules, Regulations & Procedures Adopted ______
5. Deeds to Common Area Property ______
6. Insurance Policies (Workers Comp. Liability. Prop. D&O – Fidelity,
Earthquake, Flood, non-owned auto, etc. – Show exceptions below) ______
7. Tract Maps (All other maps available) ______
8. Public Offering Statements, Public Reports or Other Disclosure Docs. ______
9. Original and Revised Landscaping Plans & Drawings ______
10. Irrigation Plans ______
11. "As built” plans For all Buildings & Structures ______
12. Common Area Facility Plans (Pool House, Roads and Paint, etc.) ______
13. Square Footage for Common Area Facilities ______
14. Lot files (All letters, etc. kept by lot or address) ______
15. Enforcement Files ______
A. Computer Listing of Violation History ______
B. Listing of any immediate necessary actions ______
16. Architectural Files ______
A. Open Architectural Files ______
B. Computer listing of Architectural status of each lot ______
17. All prior year records - Multiple Boxes (# ) ______
18. Warranty information on facilities (If available) ______
19. Inventory of all Association Property ______
20. List of manufactures of paints, roofing materials, etc. ______
21. Injury prevention program - Employees ______
22. Facility Keys – (Pool Equipment Room, Club House, etc.) ______
23. Pool Key Log by Lot ______
24. All Misc. Correspondence files ______
25. Minute Book (All past Minutes Available) ______
26. Executive Session Minute Book ______
27. Member Roster – (Listing of Mortgage Holders as well) ______
28. Board & Committee Member Roster ______
29. Appraiser Lender Disclosure Sheet (If available) ______
30. Litigation disclosure letters (If any) ______
31. Listing of emergency numbers and contacts ______
32. Any other plans unique to this Association ______
FINANCIAL DOCUMENTS:
1. Prior year Financial Statements (Years ______Thru ______) ______
2. Prior year Audits (Years ______Thru ______) ______
3. All Tax Returns – Prior Years ______
4. Budget Current Year (Including Worksheets) ______
5. Any Tax Exempt Election Filings (If applicable) ______
6. Year to Date Financial Statement ______
A. Balance Sheet & Income Statement ______
B. Aged Delinquency Report & General Ledger ______
C. Individual History Report on All Delinquent Accounts ______
D. Bills Paid ______
7. All Bank Accounts & Control of the funds ______
8. Reserve Study ______
9. Disclosure Listing of Any Subsidy’s Provided by Developer ______
CONTRACTS
1. Professional Agreements ______
A. Legal Agreements ______
B. Trustee Agreements ______
C. Employee Contracts ______
D. Construction Contracts ______
E. Other Agreements ______
F. Original Service Contracts ______
G. Pool Service ______
H. Gate Service Contract ______
I. Landscaping and/or tree contractor(s) ______
J. Animal Control Contract ______
K. Any Other Service Contracts ______
2. All Other Contracts (List)
DEVELOPER PROVISIONS (NRS 116.31038) IF APPLICABLE CHECK HERE: ______
1. The original or a certified copy of the recorded declaration as amended, the association’s articles of incorporation if the association is incorporated, bylaws, minute books and other books and records of the association and any rules or regulations which may have been adopted. ______
2. An accounting for money of the association and financial statements from the date the association received money to the date the period of the declarant’s control ends. ______
3. A complete study of the reserves of the association. ______
4. Subsidies on a per unit or per lot basis. ______
5. Association Funds in his Control. ______
6. All Association Tangible Property ______
7. A copy of any plans and specifications used in the construction of the improvements in the common-interest community which were completed within 2 years before the declaration was recorded. ______
8. All insurance policies then in force, in which the units’ owners, the association, or its directors and officers are named as insured persons. ______
9. Copies of any certificates of occupancy that may have been issued with respect to any improvements comprising the common-interest community other than units in a planned community. ______
10. Any renewable permits and approvals issued by governmental bodies applicable to the common-interest community which are in force and any other permits and approvals so issued and applicable which are required by law to be kept on the premises of the community. ______
11. Written warranties of the contractor, subcontractors, suppliers and manufacturers
that are still effective. ______
12. A roster of owners and mortgagees of units and their addresses and telephone numbers, if known, as shown on the declarant’s records. ______
13. Contracts of employment in which the association is a contracting party. ______
14. Any contract for service in which the association is a contracting party or in which the association or the units’ owners have any obligation to pay a fee to the persons performing the services. ______
15. A copy of the reserve study as required by law and the funds to that date: ______
(If a conversion, the funds for any reserve work that needs to be done for the next 10 years.)
ASSURANCES (Recommended by CAI):
1. A statement that the street, traffic, safety, and regulatory signs are
installed in conformance with applicable state or local ordinances and
with the association’s legal documents. ______
2. Confirmation from appropriate local authorities that the fire
hydrants have been placed under the local government maintenance
plan, if applicable. ______
3. Confirmation that the city or county emergency communication
centers have mapped the association for the dispatch of emergency
vehicles; make sure that addresses on private streets are visible to
emergency personnel. ______
4. A statement of determination of public agency or utility responsibility
for the maintenance of the street lights and sewer systems. ______
5. A statement that appropriate public agencies have or have not released
the completion bonds on the improvements where those bonds are required. ______
Noted Exceptions:
Received By:______Date: ______
(Print & Sign Name)
Received From:______
(Print & Sign Name)
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