Surrey City Council
Monday, February 2, 2015
Regular Meeting
7:00 pm
Present:
Council President: Karla Walsh. Council Members: Jason Strand, Irene Gousheh, and TJ Koisti, Rod Hjelden. Public Works Director: Keith Hegney. Police Sergeant: Luis Coca III. City Administrator: Jason Vaagen. City Engineer: Trevor Thoraldson.
REGULAR MEETING
Council President Walsh called the meeting to order at 7:00 pm and asked to recite The Pledge of Allegiance.
Council President Walsh read the consent agenda.
Review & Approval of Minutes and Financial/Other Reports:
Council President Walsh asked for a motion to approve the consent agenda, minutes from the January 5 meeting, and the financial reports, including bills to be paid in the amount of $59,988.03 and payroll for $68,489.62. Koisti made a motion to approve the minutes and the financial reports and other reports. Gousheh seconded. Roll Call: Koisti-aye; Gousheh-aye; Hjelden-aye; Strand-aye.
Unfinished Business:
No unfinished business to discuss.
Mayor:
No business to discuss.
Monthly Business:
Discussion ensued on a Public Meeting regarding vacation of 4th Avenue NE between 2nd Street and the Railroad tracks. Hjelden made a motion to approve the vacation. Strand seconded. Roll Call: Hjelden-aye; Strand-aye; Koisti-aye; Gousheh-aye.
Public Thank-you’s were given to the Surrey Fire Department, Ward and Tom from NDRWSA, City Engineer Conti, A-1 Evans, John fon Minot Electric, Councilman Jason Strand, Jenny, Kim and North Dakota Sewage and Pump for their assistance with the SE lift station. Discussion ensued regarding the issue that occurred with the SE lift station. Council concurred to put together a call list for additional help in emergencies.
Discussion ensued regarding the Year-End Financial Reports. Strand made a motion to approve the Year-End Financials and Transfers. Hjelden seconded. Roll Call: Strand-aye; Hjelden-aye; Koisti-aye; Gousheh-aye.
Discussion ensued regarding the City Tree Board. Councilman Hjelden was appointed to the Tree Board.
City Clerk Shaw addressed Council regarding a raise for Planning and Zoning Committee members of $5/month. Hjelden made a motion to increase Planning and Zoning compensation from $20 to $50 per meeting. Discussion ensued. Hjelden amended to $35 per meeting. Strand seconded. Roll Call: Hjelden-aye; Strand-aye; Koisti-aye; Gousheh-aye.
Shaw discussed the City Comprehensive Plan and using it on a daily basis.
Discussion ensued regarding having a joint Planning and Zoning and Council Meeting.
Public Works:
Public Works Director Hegney addressed Council regarding parking on city streets and snow removal. Council concurred to review the snow removal ordinance at the next meeting.
Public Works Director Hegney addressed Council regarding a warning system for the SE and stressed the importance of a warning system.
Public Works Director Hegney addressed Council regarding the amount of shop space and additional room needed. Discussion ensued.
Public Works Director Hegney addressed Council regarding purchasing a Vac Truck from STRATA. Hjelden made a motion to approve $7,500 for a Vac Truck purchase if still available. Strand seconded. Roll Call: Hjelden-aye; Strand-aye; Gousheh-aye; Koisti-aye.
Public Works Director Hegney discussed training in March for his water certification. Gousheh made a motion to approve training for Hegney. Strand seconded. Roll Call: Gousheh-aye; Strand-aye; Hjelden-aye; Koisti-aye.
Police:
Police Sergeant Coca addressed Council regarding Chief Howe wanting to apply for Oil Impact Grant for another full-time Officer and a vehicle. Discussion ensued. Council concurred to go ahead and proceed.
Sergeant Coca discussed having a take home vehicle for the “on-call” Officer. Discussion ensued. Hjelden made a motion for the “on-call” Officer to have a take home vehicle. Gousheh seconded. Roll Call: Hjelden-aye; Gousheh-aye; Strand-aye; Koisti-aye.
Engineer’s Report:
City Engineer Thoraldson addressed Council regarding the Engineer’s Report.
City Administrator:
Discussion ensued on having a Public Input Meeting for District 35 on February 23 at 7:00 pm.
Discussion ensued regarding the office staff attending March Madness. Gousheh made a motion for the office staff to attend March Madness. Koisti seconded. Roll Call: Gousheh-aye; Koisti-aye; Strand-aye; Hjelden-aye.
Discussion ensued on the Quiet Zone.
City Administrator Vaagen discussed Community Movie Night.
City Administrator Vaagen discussed the Health Department Laboratory Contract. Hjelden made a motion to approve the Health Department Contract. Gousheh seconded. Roll Call: Hjelden-aye; Gousheh-aye; Strand-aye; Koisti-aye.
Discussion ensued the Public Works Employee position.
City Administrator Vaagen disclosed that the Auditors would be here February 23.
Other Business:
Discussion ensued regarding the Self-Defense Class holding sessions on Mondays. Council concurred to approve the use of the City Hall for the Class.
Walsh thanked everyone for the benefit to help her and her family.
Gousheh thanked the Police Department, City Council and City Staff for the help over the last few weeks.
Discussion ensued regarding Perma-Zyme and if that is an option for 2nd Street NE.
As there was no other business, Strand made a motion to adjourn at 8:50 pm.
February 3, 2015
Jason Vaagen, City Administrator Date Submitted
Steve Fennewald, Mayor Date Approved
*THESE MINUTES HAVE NOT YET BEEN APPROVED BY THE CITY COUNCIL*