Event name:

Date:

Time / Title / Objective / Process / Logistics / Who
Team Review Workshop
(60 mins) / An activity that builds a shared understanding about what’s working well, areas in need of improvement and areas of opportunity. / 1) The first 10 mins you focus on the question “what are we doing well?” Each Participant writes as many things as possible (one per post-it).
3) The second 10 mins you answer “what could we do better?” Focus people on improvements, e.g. “it would be even better is we did this …”
4) The third 10 mins look at answering “what more could we do?”. These should be new opportunities rather than improvements on existing activities.
5) Ask the group to collect the ideas into common themes.
6) You then give each participant a fixed number of dots and ask them to stick them on the themes that are important to them.
Prioritization Matrix
(60 mins) / An activity to help your participants shortlist a list of ideas to the best ones to take forward into the planning step next. / 1) Ask the group to take the most popular themes (the ones that received the most dots) and rate each one according to:
a) Impact (1=Low, 4=High)
b) Do-ability (1=Hard, 4=Easy)
2) The Team places each on the chart according to their scores and adjusts relative positioning to arrive at a sensible and agreed distribution.
3) You draw the prioritization sector in the top right of the matrix (everything inside this should be both high impact and easy to do).
Brown Paper Planning
(120 mins) / An activity that helps your participants plan together all the things that need to be done to implement your ideas. / 1) Mark on the paper workstreams; ‘swim-lanes’; and a timeline. Each swim-lane is one of the high priority themes from the previous activity.
2) Identify key milestones. These are events, deliverables or decision points that symbolize significant achievements on the timeline. Use square post-it notes to represent the milestones and orientate them in a diamond shape.
3) Complete the plan by adding activities. Use a string of post-it notes to represent the duration of each activity, from start to finish. Use a marker pen to identify the activities with a label.
4) If different people in the team are assigned to a workstream and plan their ‘own’ swim lane, their thinking is then challenged and informed by the planning of other workstreams on which they are interdependent.

Logistical requirements