Approved 2/4/2013
HamiltonTownship
Re-organizational Meeting Minutes
January 7, 2013
Call to Order: Stephanie Egger called the meeting to order at 6:35 pm
Present are: Supervisors Stephanie Egger, Timothy D. Beard, III, and John O'Brien; Solicitor, Ronald Tomasko, Attorney at Law, from the firm of James, Smith, Dietterick and Connelly, LLP; Engineer, Jason Reichard, PE from C.S. Davidson, Inc.; Roadmaster, Jay Livingston; Road Superintendent, Ron Weidner; Ron Balutis, ZO/BCO; and Secretary, Deborah Brogan.
Stephanie Egger led the meeting in the Pledge to the Flag.
Temporary Secretary: Timothy D. Beard, III made a motion to nominate Deborah Brogan as the Temporary Secretary. John C. O'Brien second the motion. Motion passed by unanimous vote.
Temporary Chairman: John C. O'Brien made a motion to nominate Timothy D. Beard III as the Temporary Chairman. Stephanie A. Egger second the motion. Motion carried. Timothy D. Beard III abstained.
First Order of Business - Appointment of Positions – Year 2013:
Resolution #2013-01: Appointment of Chairman: John C. O'Brien made a motion to nominate Stephanie Egger as Chairman of the Board of Supervisors. Timothy D. Beard III second the motion. Motion carried. Stephanie A. Egger abstained.
Resolution #2013-02: Appointment of Vice-Chairman: John O'Brien made a motion to nominate Timothy D. Beard, III as Vice Chairman of the Board of Supervisors. Stephanie Egger second the motion. Motion carried. Timothy D. Beard III abstained.
Resolution #2013-03:Appointment of Part-time Secretary: Timothy D. Beard, III made a motion to nominate Deborah Brogan as Part-time Secretary. John O'Brien second the motion. Motion passed by unanimous vote.
Resolution #2013-04: Appointment of Office Manager: Timothy D. Beard, III made a motion to nominate Stephanie Egger as the Township Office Manager. Stephanie A. Egger second the motion. Vote: Timothy D. Beard III & Stephanie A. Egger – Yes; John C. O'Brien – No. Motion carried.
Resolution #2013-05: Appointment of Sewer Collections System Operator: Timothy D. Beard, III made a motion to nominate John Scrivens as the Sewer Collections System Operator for the Township. John O'Brien second the motion. Motion passed by unanimous vote.
Resolution #2013-06: Appointment of Treasurer: Timothy D. Beard, III made a motion to nominate Stephanie Egger as Treasurer for the Township. John O'Brien second the motion. Motion carried. Stephanie A. Egger abstained.
Resolution #2013-07: Appointment of Township Solicitor: Timothy D. Beard, III made a motion to appoint Ronald Tomasko, Attorney as Township Solicitor and to accept the submitted fee schedule. John O'Brien second the motion. Motion passed by unanimous vote.
Resolution #2013-08: Appointment of Township Engineer: Timothy D. Beard, III made a motion to appoint Jason Reichard, P.E. as the township Engineer and to accept the submitted fee schedule. John O'Brien second the motion. Motion passed by unanimous vote.
Resolution #2013-09: Appointment of Roadmaster: Timothy D. Beard, III made a motion to appoint Jay Livingston as the Township Roadmaster. John O'Brien second the motion. Motion passed by unanimous vote.
Resolution #2013-10: Appointment of Road Superintendent: Timothy D. Beard, III made a motion to appoint Ron Weidner as the Township Road Superintendent. John O'Brien second the motion. Motion passed by unanimous vote.
Resolution #2013-11: Appointment of Zoning/Building Code Officer: Timothy D. Beard, III made a motion to appoint Ron Balutis as the Township Zoning/Building Code Officer. John O'Brien second the motion. Motion passed by unanimous vote.
Resolution #2013-12: Appointment of Vacancy Chairman: Timothy D. Beard, III made a motion to nominate Mel Lebo as the Township Vacancy Chairman. John O'Brien second the motion. Motion passed by unanimous vote.
Resolution #2013-13: Appointment of Emergency ManagementCoordinator: John O'Brien made a motion to appoint Timothy D. Beard, III as the EM Coordinatorfor HamiltonTownship. Stephanie Egger second the motion. Motion carried. Timothy D. Beard III abstained.
Resolution #2013-14: Appointment of Deputy EM Coordinator: Timothy D. Beard, III made a motion to appoint Doug Fishel as the Deputy EM Coordinator. John O'Brien second the motion. Motion passed by unanimous vote.
Resolution #2013-15: Appointment of York Adams Tax Bureau (YATB) Representative: John O'Brien made a motion to nominate Timothy D. Beard, III as the Township Representative to the YATB. Stephanie Egger second the motion. Motion carried. Timothy D. Beard III abstained.
Resolution #2013-16: Appointment of YATB Alternate Representative: Timothy D. Beard, III made a motion to nominate Stephanie Egger as the Township Alternate Representative to the YATB. John O'Brien second the motion. Motion carried. Stephanie A. Egger abstained.
Resolution #2013-17: Appointment of PSATS 2012 Convention Voting Delegate: Timothy D. Beard, III made a motion to nominate Stephanie Egger as the Township Voting Delegate. John O'Brien second the motion. Motion carried. Stephanie A. Egger abstained.
Resolution #2013-18: Appointment of the Township Representative to Adams County Council of Government for Adams County Municipalities and School Districts (COG): Timothy D. Beard, III made a motion to nominate Jay Livingston as the Township Representative to the COG for Adams County Municipalities and School Districts. John O'Brien second the motion. Motion passed by unanimous vote.
Resolution #2013-19: Appointment of the Alternate Township Representative to Adams County Council of Government for Adams County Municipalities and School Districts (COG): Timothy D. Beard, III made a motion to nominate Stephanie A. Egger as the Township Representative to the COG for Adams County Municipalities and School Districts. John O'Brien second the motion. Motion carried. Stephanie A. Egger abstained.
Resolution #2013-20: Appointment of Financial Institution as the Depository for Township Funds: Timothy D. Beard, III made a motion to appoint Adams County National Bank (ACNB) and Susquehanna Bank as the Township Depository. John O'Brien second the motion. Motion passed by unanimous vote.
Resolution #2013-21: Appointment of Attorney John Baranski, from the firm of Blakey, Yost, Bupp & Rausch, LLP, as Solicitor to the Zoning Hearing Board and approval of the submitted fee schedule: Timothy D. Beard, III made a motion to appoint Attorney Baranski as the Zoning Hearing Board Solicitor and to accept the submitted fee schedule. John O'Brien second the motion. Motion passed by unanimous vote.
Resolution #2013-22: Appointment of Middle Department Inspection Agency (MDIA) and Ed Strevig as the Building Codes Inspector for HamiltonTownship and approval of the fee schedule: John C. O'Brien made a motion to approve MDIA and Ed Strevig as Township Codes Inspector and to accept the submitted fee schedule. Timothy D. Beard III second the motion. Motion passed by unanimous vote.
Resolution #2013-23: Approval of Laboratory, Analytical & Biological Services (L.A.B.S.) to do the Wastewater testing for McDonalds, Getty, Burger King and Cross Keys Diner & to approve the attached fee schedule. Timothy D. Beard, III made a motion to approve LABS Testing and to accept the submitted fee schedule. John O'Brien second the motion. Motion passed by unanimous vote.
Resolution #2013-24: Approval of set Tax Rates for Hamilton Township: Stephanie Egger read the rates as follows: Real Estate Millage .7345; Per Capita Tax $5.00; Local Services Tax $52.00; Discount Percentage 2%; Penalty Percentage 10%; Realty Transfer Tax .50%; EIT 1.5% Conewago School District & 1.7% for Bermudian Springs School District. All rates remain unchanged from previous year. Timothy D. Beard, III made a motion to approve the unchanged rates as submitted. John O'Brien second the motion. Motion passed by unanimous vote.
Resolution #2013-25: Approval of the Order of Succession for Continuity of Township Government in case of disaster. Timothy D. Beard, III made a motion to approve and appoint the succession as follows: Stephanie Egger, Timothy D. Beard, III, John O'Brien, Jay Livingston, and Doug Fishel (to rotate five times). John O'Brien second the motion. Motion passed by unanimous vote.
Resolution #2013-26: Approval of the Adoption of the 2013 Township Budget. John C. O'Brien made a motion to approve the adoption of the 2013 Township Budget. Timothy D. Beard III second the motion. Motion passed by unanimous vote.
Resolution #2013-27: Appointment of representative to ACVESA (Adams County Volunteer Emergency Services Association) – Fire Study Committee. Timothy D. Beard, III made a motion to appoint Stephanie Egger as the Township representative to ADVESA – Fire Study Committee. John O'Brien second the motion. Motion carried. Stephanie A. Egger abstained.
Resolution #2013-28: Appointment of members to the AG Security Committee (Appointed Yearly). Timothy D. Beard, III made a motion to appoint the following members: Mike Bross, Dave Meckley, Robert Trimmer, Jimmy Linebaugh and Doug Miller. John O'Brien second the motion. Motion passed by unanimous vote.
Resolution #2013-29: Appointment of Henry Lutz as HamiltonTownship Representative on the East BerlinAreaCommunity Center Board (EBACC). Timothy D. Beard III made a motion appoint Henry Lutz to EBACC Board. John C. O'Brien second the motion. Motion passed by unanimous vote.
Resolution 2013-30: Appointment of Ron Weidner as a member of the Planning Commission for a four (4) year term (2013-2016): Timothy D. Beard, III made a motion to appoint Ron Weidner as a member to the Planning Commission as submitted. John O'Brien second the motion. Motion passed by unanimous vote.
Resolution #2013-31: Appointment of Deborah A. Brogan as the Recording Secretary for the Planning Commission at her normal pay rate per hour. Timothy D. Beard III made a motion to appoint Deborah A. Brogan as submitted. John C. O'Brien second the motion. Motion passed by unanimous vote.
Resolution #2013-32: Appointment of Stephanie A. Egger as the Township Right-to-Know Officer. John C. O'Brien made a motion to appoint Stephanie A. Egger as submitted. Timothy D. Beard III second the motion. Motion carried. Stephanie A. Egger abstained.
Resolution #2013-33: Exoneration for the Tax Collector, Joyce Hamm for the year 2012. After discussion it was decided to Void this resolution until a later time.
Resolution #2013-34: Adopt and approve the paid employee holidays. Timothy D. Beard, III made a motion to adopt and approve the paid employee holidays as listed. John O'Brien second the motion. Motion passed by unanimous vote. Dates approved as follows:
New Years DayPrimary Election Day (May 21st)
Memorial DayIndependence Day (4th of July)
Labor DayGeneral Election Day (Nov. 5th)
Thanksgiving DayFriday after Thanksgiving
Christmas Day
Day after Christmas Day (December 26th)
Resolution #2013-35: Adopt and Advertise Regular Monthly Meeting dates for Board of Supervisors, Planning Commission, Zoning Hearing Board, Parks and Recreation, and Finance Committee. Timothy D. Beard, III made a motion to adopt and advertise the meeting dates. John O'Brien second the motion. Motion passed by unanimous vote. Dates approved as follows:
The Board of Supervisors Regular Business Meeting - First (1st) Monday of each Month at 7:00 pm with the exception of September, in observance of Labor Day Holiday:
January 7July 1
February 4August 5
March 4September 9 (2nd Monday)
April 1 October 7
May 6November 4
June 3 December 2
Planning Commission Schedule for 2013 - Third (3rd) Tuesday of each Month at 7:00 pm
January 15July 16
February 19August 20
March 19September 17
April 16October 15
May 21November 19
June 18December 17
Zoning Hearing Board meets as needed on the Fourth (4th) Thursday of each Month at 7:00 pm, except in November, which is the Third (3rd) Thursday
January 24July 25
February 28August 22
March 28September 26
April 25October 24
May 23November 21
June 27December 26 (Subject to change)
Parks and Recreation Board meet the Second Tuesday of each Month at 7:00 pm
January 8July 9
February 12August 13
March 12September 10
April 9October 8
May 14November 12
June 11December 10
Finance Committee meets on the Fourth Monday of each Month at 6:30 pm on an as needed basis:
January 28July 22
February 25August 26
March 25September 23
April 22October 28
May 28November 25
June 24December 23
Resolution #2013-36: Appointment of Stephanie A. Egger as PSATS Pension Plan Administrator: Timothy D. Beard III made a motion to appoint Stephanie A. Egger as Plan Administrator. John C. O'Brien second the motion. Motion carried. Stephanie A. Egger abstained.
Resolution #2013-37: Appointment of Joyce Hamm as the Assistant Treasurer for the Township. Timothy D. Beard III made a motion to approve Joyce Hamm as Asst. Treasurer. John C. O'Brien second the motion. Motion passed by unanimous vote.
Resolution #2013-39: Approval and Adoption of Various Fees for the Township: Secretary, Deborah Brogan, noted one change, the cost of the Water Meters (now $325.00). Timothy D. Beard, III made a motion to approve the Fee Schedule as submitted with the change. John O'Brien second the motion. Motion passed by unanimous vote.
Resolution #2013-40: Appoint Finance Committee Members (Appointed Yearly)
Timothy D. Beard, III made a motion to appoint the following members: Annette Boyer, and Brian Campbell. John O'Brien second the motion. Motion passed by unanimous vote.
Resolution #2013-41: Appointment of Sewer Enforcement Officer (SEO): John C. O'Brien made a motion to appoint Timothy J. Wargo, of Hoover Engineering, Inc., as the Township SEO and to accept the submitted fee schedule. Timothy D. Beard III second the motion. Motion passed by unanimous vote.
Resolution #2013-42: Appointment of Alternate SEO: John C. O'Brien made a motion to appoint Chris A. Hoover, of Hoover Engineering, Inc., as the Township Alternate SEO and to accept the submitted fee schedule. Timothy D. Beard III second the motion. Motion passed by unanimous vote.
Resolution #2013-43: Appointment of a representative to the East Berlin Library for HamiltonTownship. John C. O'Brien made a motion to appoint Pat Campbell as the Township representative to the East Berlin Library. Timothy D. Beard III second the motion. Motion passed by unanimous vote.
Resolution #2013-44: Approval to provide an exemption to the Commercial Motor Vehicle (CMV) driving time limits during certain emergencies. This exempts local government drivers performing Roadway Maintenance, Snow Plowing Operations and Traffic Control Support Operations from the CMV driving time limits normally imposed on such operations. Timothy D. Beard III made a motion to approve the resolution as submitted. John C. O'Brien second the motion. Motion passed by unanimous vote.
ADJOURNMENT
Having nothing further to discuss, Timothy D. Beard, III made a motion to adjourn the re-organizational meeting at 7:03 pm. John O'Brien second the motion. Motion passed by unanimous vote. Meeting adjourned
Minutes Taken & Transcribed by:
______
Deborah Brogan
Temporary Secretary
1-7-2013 Reorganizational Meeting Minutes1