PO Box 4197, Pretoria, 0001, Republic of South Africa

Tel: +27 12 000 0010 Fax: +27 12 3236598

Street Address:

DITSONG Head Office

GaMohleBuilding

70WF Nkomo Street

PRETORIA

0002

INVITATION TO SUBMIT PROPOSALS FOR THE LEASE OF A RESTAURANT AND KIOSK FACILITY AT DITSONG: WILLEM PRINSLOO AGRICULTURAL MUSEUM – RFQ DMSA 2017/26

Interested service providersare invited to submit proposals for leasing a restaurant and kiosk space within the premises of DITSONG: Willem Prinsloo Agricultural Museum. The proposal should include a business plan with suggestions on the menu and suggestions on the design of the restaurant and kiosk, and how it could be managed and marketed effectively, to the mutual benefit of the museum and the lessee.

Compulsory site meeting: 18October 2017at 10:00 at DITSONG: Willem Prinsloo Agricultural Museum, Old Bronkhorstspruit Road (R104), Kaalfontein

Contact Details: Mariana Zdara 012736 2035 / 076054 5229

Closing Date: 20November 2017at 11H00

Validity: 90 days from closing date

Requirements:

  • Attendance of the site meeting is a prerequisite before the proposal can be submitted.
  • The prospective service provider must complete a register at the site meeting as proof of attendance.
  • DITSONG Museums of South Africa (DMSA) will enter into a service level agreement with the service provider whose proposal has been accepted. DMSAwill have the right to cancel the agreementif the service provider is in breach ofany of the terms of the agreement, or not satisfied with the service.
  • The monthly rental fee for the restaurant will be R8000.00
  • DMSAHead Office may request clarification or further information regarding aspects of the proposal.
  • The service provider must supply the requested information in writing within two (2) working days after the request has been made otherwise the proposal may be disqualified
  • Proposals must be addressed and the project name indicated on a sealed envelope and submittedto the Supply Chain Managerat DMSA Head Office, GaMohle Building,70 WF Nkomo Street, Pretoria, during workinghours (07:30 - 16:00).
  • Short-listed service providers will be requested to do verbal presentations about the service they will be rendering.
  • DMSAreserves the right to withdraw the invitation for the proposal.
  • The service provider confirms that he/she has satisfied himself/herself as to the correctness and validity of his proposal, that the price covers all his/her obligations and accepts that allmistakes regarding the price and calculations will be at his/her own risk.
  • No incomplete or late proposals or proposals submitted telephonically or per fax, will be accepted.

Service Providers are required to submit their proposals in the following format:

Functionality

This part must contain at least the following:

  • A detailed proposal addressing all requirements;
  • The company profile;
  • Qualificationsand experience of key staff and persons to be assigned to the project;
  • The company profile outlining previous contracts and the company’s suitability for this contract;
  • Trade references from previous clients;
  • The proposed work plan and marketing strategy.
  • Proof of membership of the external quality control review organization (e.g. IATA, ASATA etc.)

Priceproposal

This part must contain at least the following:

  • The Bidder should provide an itemized or detailed breakdown for all relevant costs;
  • The completed SBD documentation;
  • The Tax Clearance Certificate.
  • Certified copies of directors’/members’ ID documents;
  • Shareholders certificate;
  • Contact persons and information

Bid evaluation

  • An Evaluation Panel will be established by DMSA. The panel will evaluate all bids received, according to the criteria indicated (7 hereunder).
  • The panel reserves the right to call bidders to complete any outstanding elements of their bids, or make presentations of their bids.
  • The decision of DMSA will be final.
  • Any bidder failing to submit any element of the Bid Submission Requirements set out in the above, may, at the discretion of the Evaluation Panel, be rejected as unsuitable for evaluation and will therefore not be further considered.

EVALUATION CRITERIA FOR MEASURING FUNCTIONALITY

Evaluation will be based on a points system. The bids will first be evaluated on functionality. The threshold score is50 %, and only those bids that achieve 50 % or more will be invited to do a verbal presentations. Functionality will be evaluated according to the following criteria and scoring system:

Values: 1 = Poor; 2 = Average; 3 = Good; 4 = Very good; 5 = Excellent

Functionality Criteria / Weights / Value / Score
1 / Detailed proposal addressing all requirements / 10
2 / Assessment of the company profile / 10
3 / Qualificationsand experience of key staff and persons to be assigned to the project. / 10
4 / Trade references from previous clients / 10
5 / Quality of proposed Work Plan and marketing strategy / 10
Totals: / 50 (a) / (So)

a)The value awarded for each criterion should be multiplied by the weight for the relevant criterion to obtain the score for the various criteria;

b)The scores for each criterion should be added to obtain the total score; and

c)The following formula should be used to convert the total score to percentage for functionality:

Ps = So X 100

Ms

where:

Ps = percentage scored for functionality by bid under consideration

So = total score of bid under consideration

Ms = maximum possible score, i.e. 5 x (a) = 250