Cabot Parks and Recreation Commission Regular Meeting

Cabot City Annex, May 21, 2013, 6:30p.m.

I.  Roll call

Maggie Cope, John C. Thompson, Jamie Oitker, Ken Kincade, Johnny White

Guests: Mayor Cypert, Jim Taylor, Ann Gilliam, Angie Jones

II.  Call to order

Maggie Cope called the meeting to order at 6:30pm. Minutes for the meetings held on April 16, 2013, were presented. KEN KINCADE MOTIONED TO ACCEPT THE MINUTES AS PRESENTED, JAMIE OITKER SECOND, ALL VOTED AYE.

III.  April 2013 Financials

Millage was up, payroll expenses are down due to biweekly change. Piranha’s swim team registered 115 swimmers up from last season. Additional coaches will be added. A large bill was presented to John Crow for pool pak repair which Crow will negotiate.

JOHN C. THOMPSON MOTIONED TO ACCEPT FINANCIALS AS PRESENTED, ERIC PARK SECOND, ALL VOTED AYE.

IV.  Programs

Travis Young discussed adult basketball and adult flag football. Registration has begun and will close on June 1, 2012.

Duane Farley discussed youth flag football and stated that all is well with the program.

BMX stated the perk permit was received and construction on the restrooms may begin.

Cabot Youth Softball did not have a member present at this meeting.

Soccer discussed their financials. Tim Schulte stated that water is standing in the goal boxes. Fall registration will begin July 6th and run till the end of the month. Practice begins August 2nd and the season will begin September 7th through November 2nd. A 3v3 live tournament will be held on July 20th.

Cabot Youth Football will register every Saturday in August with the Skills and Drills Camp scheduled on August 24th. The season begins September 7th. Quotes will be given by several electricians to rewire the scoreboards.

Travis Young discussed the baseball program and the need to educate coaches and parents on rules and code of conduct including the use of social media. All Star nominations have begun. The parks department hired a park supervisor to monitor the baseball facilities.

V.  Agenda Items

The Cindy Kelsey Memorial Park was discussed. Cabot Public Schools would like to relocate the playground to school grounds. KEN KINCADE MOTIONED TO ALLOW THE CABOT PUBLIC SCHOOLS TO MOVE THE PLAYGROUND AT THE SCHOOLS EXPENCE, JOHN C. THOMPSON SECOND, ALL VOTED AYE.

Pavilion reservations were discussed. John Crow stated he wants to offset some the cost. KEN KINCADE MOTIONED TO TABLE THE DISCUSSION, JAMIE OITKER SECOND, ALL VOTED AYE.

The prospective park land on the corner of Eastern Avenue and Forrest Loop was discussed. The City of Cabot will clear the land to construct a small neighborhood playground. KEN KINCADE MOTIONED TO ACCEPT THE LAND FOR A FUTURE PLAYGROUND, SECOND BY ERIC PARK, ALL VOTED AYE, WITH MAGGIE COPE OBSTAINING DUE TO HER HOME LOCATION BEHIND THE LAND.

KEN KINCADE MOTIONED TO SEEK OUTDOOR RECREATION MATCHING GRANTS PROGRAM FOR 2014, JOHN C. THOMPSON SECOND, ALL VOTED AYE.

VI.  New Construction Update

A 2nd entrance at the community center was discussed. ETC is working on conceptual costs. A land survey is being done on the softball fields.

VII.  Community Center Repair/Renovations

Gary Clements discussed the existing vinyl backing of the ceiling material and replacing that material with a 2” Foam Board that will resist the chlorine. The UV lighting and chlorine together caused the breakdown of the material. This replacement will cost an extra $35,000.00.

Crow stated that we have a contract for HVAC and preventive maintenance.

Middleton Heat and Air replaced a compressor and line that were installed incorrectly on original construction of the center.

ADJOURN AT 8:17pm.

CERTIFICATE

I, the undersigned Chairman do hereby certify the foregoing to be true and accurate record of the proceedings of the regular meeting of the Parks and Recreation Commission on May 21, 2013.

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Maggie Cope

Recreation Commission Chairman