MINUTES OF October 10, 2017
TRAVERSE BAY AREA YOUTH SOCCER
BOARD MEETING
The regular monthly meeting of the TBAYS Board of Directors took place at the TBAYS Offices, present being Board Members Andy Wares, Brad Warren, Kristie Abbey, Chad Fournier, Corbin Buttleman, Roy Montney,Jim Hirschenberger and Anne Perry. Staff Jessica Kempf. Andy chaired the meeting.
Call to Order-Andy
Agenda
Moved by Roy to accept Agenda as presented, Seconded by Chad. Motion passes.
Consent Agenda
Moved by Chad, seconded by Jim, that the consent agenda as presented be approved.
Welcome and Introductions
Andy welcomed Members and board to AGM
President’s Remarks
Brad made comments on the progress on TBAYS
Election of Board of Directors - 5 candidates for 4 elected positions
No votes collected at meeting
Member Comments
Brian Linck-Interested in become more involved in the organization, would like to see the girls program grown
Unfinished Business:
Purchasing Policy
Roy presented Final version of purchasing policy for approval. Kristie seconded. Motion passed
Fiscal year end change
Jessi recommended keeping the year December 31 for the tax returns and change the year end for the budget and financial statements to June 30th. Roy withdrew his motion to change the year end. Roy will present amended Sections 6.2 and 7.8 of the bylaws for approval at the next meeting.
By-law updates with new director positions
Presented by Jessi, will be reviewed by Roy and presented for approval at next board meeting
Cherry Bomb Lacrosse
In order to match County lease the CBL agreement can only be renewed for 2 years. Rate needs to be adjusted to match the increase in field maintenance costs, and the requirement for TBAYS to line the fields will be removed.
Roy will update the agreement to be presented to CBL
New Business:
Renewal of Chamber Membership
With New purchasing Policy approved the Renewal of the Chamber Membership will be at the discretion of the Director of Administration.
Announcement of Election Results
Brad certified top 4 vote receivers of the 5 candidates, top 4 are:
Marshal Collins
Jason Carmine
Chad Fournier
Andy Wares
Committee Updates:
●Personnel and Benefits-None
●Nomination-None
●Executive-None
●Discipline & Appeals-None
●Dome-A-Rama-Updated Board on steps being taken to determine work needed to develop the lot north of Keystone complex
Next Scheduled Meeting- Tuesday, November 14, 5:30pm at the TBAYS offices
Board Member Comments
Corbin-Desire to get the Concession Stand at Keystone up and running again
Chad-Opportunity to use indoor Turf space being developed by local developer.
Respectfully Submitted,
Marshall Collins
Secretary, TBAYS