Tour De Curecolorado - August 16, 2014

DOE Manual

Tour de CureColorado - August 16, 2014

Table of Contents
Basic Tour information and FAQ
Directions to Headquarters and map
Friday Schedule of events
Saturday Schedule of events
Monday unpacking & Staff Assignments & Cell Numbers
Important Contacts (Emergency and Non-emergency)
Committee Assignments & Cell Numbers
Map ofRoutes
Map of HQ
ADA 501 c3 Letter

This manual is the sole property of the American Diabetes Association. No part or whole of this manual is to be shared with any individual or organization not associated with the American Diabetes Association.

Colorado Tour de Cure

Saturday, August 16, 2014

Rain or Shine!

Start Times:

100M-5:30am registration

6:00am ride

100K - 6:00am registration

7:00am ride

50K -8:00am registration

9:00am ride

20K -9:00amregistration

10:00am ride

Start/Finish Location:

Boulder County Fairgrounds

9595 Nelson Road

Longmont, CO 80501

Early Packet Pickups:

Wednesday, August 13th - 9am-6pm

American Diabetes Association Office

2460 W 26th Ave Suite 500C

Denver CO 80211

Friday, August 15th – 5pm – 9pm

Boulder County Fairgrounds

9595 Nelson Road,

Longmont, CO 80501

Additional Events:

Friday August 15th at 4:30pm – 5:30pm

Happy Hour Meet and Greet with celebrity guests

Oskar Blues

1555 S Hover Rd
Longmont, Colorado 80501

Friday August 15th at 6pm – 9pm

Champions Party

Boulder County Fairgrounds

Staff Hotel:

Courtyard by Marriott

Boulder/Longmont, 1410 Dry Creek Drive

Longmont, Colorado 80503

Directions

All rides start and finish at the Boulder County Fairgrounds 9595 Nelson Rd Longmont, CO 80501

From the North: Take 1-25 S, Exit CO-119 heading west (approximately 7 miles) CO-119 becomes Ken Pratt Blvd. Turn slight right (NW) onto Nelson, End at Boulder County Fairgrounds.

From the South: 1-25, Exit CO-119 heading west (approximately 7 miles) CO-119 becomes Ken Pratt Blvd. Turn slight right (NW) onto Nelson. End at Boulder County Fairgrounds

From Westminster Area: Take Wadsworth/Highway 287 North towards Longmont. Turn Left on Highway CO-119 Ken Pratt Blvd. Turn slight right (NW) onto Nelson. End at Boulder County Fairgrounds

From Boulder: Take Foothills Diagonal Highway 119 (NE) towards Longmont. Take a slight left (N) onto Hover Street. Turn Right onto Nelson. End at Boulder County Fairgrounds.

Parking

SCHEDULE OF EVENTS
Friday, August 15
Time / Task / Staff / Committee / Notes
7:00AM / Last minute packing
Kelly/Dale/Alexto Longmont / Mike Carter
8:00 AM / Pick up rental van cargo vans from Lakewood Enterprise 3 cargo vans from @ Wadsworth/Colfax. P: 303-232-2880
Pick up rental van cargo vans from Boulder Enterprise3 passenger/ 2 cargo / Todd F., Sue, Kathryn
Kami, Julissa, Hannah, Kristin / Enterprise Lakewood@ Wadsworth/Colfax. P: 303-232-2880
Enterprise Boulder: 5472 Arapahoe Rd. P: 303-413-9156
9:00AM / Signage for route / Russ & Crew / Russ will organize
11:00AM / Staff & Committee Meeting / All staff and committee / At the pavilion (Registration area)
11:30 AM / LUNCH Sandwiches / All staff and committee / Kami, please get sandwiches
12:00 PM / Additional Volunteers arriving to assist in set up / All staff and committee / Make sure you have checked your area, have your plan and can use volunteers to help
2:00 PM / Champion Party Set up MUST begin / Kristin and Kami / The rest of the staff & committee to finish setup
3:00 PM / Set up early packet pick up / Kathryn set up Registration / Early packet pickup at:
Boulder County Fairgrounds
9595 Nelson Road,
Longmont, CO 80501
3:00 PM / Set up done – Committee and Staff briefing / Staff, committee and volunteers / Get ready for Champions dinner
4:30 PM / Celebrity Meet and Greet starts / Dale, Kelly, Todd and Sue/ Suzanne, Karen and Keith / Oskar Blues
5:00 PM / Early Packet Pickup OPENS- / Kathryn
6:00 PM / Champions Dinner begins / Dinner served at 6:00
Band starts at 6:30
7:30 PM / Champions Dinner SHORT PROGRAM
9:00 PM / Champions Dinner ends
Early Packet Pick Up ends
10:00 PM / GOODNIGHT! / GET SOME SLEEP!
Saturday, August 16
Time / Task / Staff / Committee / Notes
4:10 AM / Staff & Committee meet in hotel lobby - Grab & Go breakfast and coffee / ALL STAFF & COMMITTEE / Depart NO LATER than 4:15am
4:30 AM / Staff & Committee report to assigned areas / Time to WAKE UP and SMILE!
5:00 AM / First shift of volunteers & vendors arrive
5:30 AM / 100 Mile Registration opens
5:50 AM / 100 mile Starting Line Ceremony BEGINS / Kelly, Dale/ Tami, Mike
6:00 AM / 100 mile riders depart
6:15 AM / 100K (62mile) Registration opens
6:50 AM / 100K Starting Line Ceremony BEGINS / Kelly, Dale/ Tami, Mike
7:00 AM / 100K riders depart
7:30 – 9:00 AM / Additional Setup: Celebratory Expo and misc. deliveries / First shift volunteers, staff & committee can eat quick breakfast
8:00 AM / 50K (31mile) Registration Opens
8:50 AM / 50K Starting line ceremony BEGINS / Kelly, Dale/ Tami, Mike
9:00 AM / 50K Riders Depart
9:00 AM / 20K (family ride) registration
9:50 AM / 20K-Family ride Starting Line Ceremony BEGINS / Kelly, Dale/ Tami, Mike
10:00 AM / 20K riders depart
Finish Line announcer & Team in Place
Food Deliveries and Set up Begin / Sandria
Robin
11:00 AM / FOOD TENT & Celebratory Expo Opens / Ask Vendors to eat now
3:00 PM / Laborers Arriving for clean up 3-7pm / Alex
4:00 PM / HQ Closes & Cleanup Begins
6:00 PM / DONE!!!!!!!!!!!!!!!!!!!!!!!!!!! / TIME TO GO HOME!
Monday, August18
10:00AM-2:00PM / Truck Unpacking at ADA Office from PODs
Return vehicles, rental equipment etc / Staff
Staff Assignments
& Cell Numbers
Staff Directory
Name / Role / Cell Phone #
Sue Glass / Executive Director / 720-987-9322
Kelly Jackson / Tour de Cure Director - HQ / 615-260-1959
Dale Hentzell / Tour de Cure Associate Director - Route / 979-758-4577
Kristin Barry / Champions /Team Tents / 303-883-6239
Alex Eubanks / Headquarter Lead and Deliveries / 214-533-9319
Hannah Hoogenboom / 719-650-7172
Kathryn Holabird / Registration/Accounting / 720-249-7248
Todd Fahnestock / Public Relations/float / 720-261-2598
Kami Keiter / Champions/Red Rider / 303-601-4241
Darlene Moore / DOE questions / 817-300-1683

HQ Emergency PHONE: 719-235-2507

Important Numbers
National ADA Office / Contact & Phone #
American Diabetes Association
1701 N. Beauregard Street
Alexandria, VA 22311 / (703) 549-1500
DENVER ADA Office / Contact & Phone #
American Diabetes Association
2460 West 26th Avenue suite 500C
Denver, CO 80211 / (720) 855-1102
Emergency Contacts / Contact & Phone #
Colorado State Patrol / Sergeant Dennis Schenkenberger / 970-590-5563
Longmont PD / Mike Bell / 303-651-8871
Boulder County Sheriff Dept / Heidi Prentup / 303-818-1789
NextCare Urgent Care / KelliSmith / 303-931-5054
Boulder County Fairgrounds / 7AM-3:30PM
3PM10:30PM / Rebecca - 303-678-6235
Joe - 303-501-0926
Manager – 303-579-6718
Larimer county / Chris Flemming / 970-679-4564 (Natural Res office)
Important Numbers / Info / Contact & Phone #
WorkZone Traffic / Highway Signs / Rich 719-924-0358 Tim 719-240-3864
Goldwing Motorcycles / Route Safety / Nick Campbell 303-881-7329
HAM Radios / Route Safety / Ron Thomas 7220-352-8743
S&B Portas / Portable Toilets / John 303-591-9534 cell 720-297-9879 Rico or 303-356-1869 Matt
Butler Rents / Tents & Tables / 303-388-5971 Joe Parker
SSS Productions / Stage & Sound / 303-875-5678 Skinny cell 720-229-6509 office
Western Disposal / Dumpsters / 303-444-2037 Tom-720-591-6321 303-448-2332 Sarah
Committee LEADS & Cell Numbers
Name / Role / Cell Phone #
Tami Box / Route Signage 20K / 720-333-3303
Sandria Barrett / Start/Finish Line Announcer / 303-322-3465
Mark Julian / Route / 303.257.4089
Mark Julian / Rest Stops coordinator/ Rest Stop packing / 303-257-4089
Russ Pegg / Route Signage/SAGs / 303-828-7186
Nick Campbell / Goldwings / 303-881-7329
David Munoz / FFH – Last Rider Lounge/General / 303-887-8288
Robin Drott / FFH – Breakfast/Lunch / 402-649-2012
Mike Carter / Red Riders
Mike Carter/Taryn Walters / Red Rider Tent / 303-717-5788
Suzanne Steven / Leadership / 303-522-5490
Deana Lehman / Volunteers / 720-838-6047
Keith Segura / Champions / 303-883-6646

HQ Emergency PHONE: 719-235-2507