RFP # 12-9317-8KS

October12, 2012

REQUEST FOR PROPOSAL

LARCENY REDUCTION PROGRAM

HENRICO COUNTYJUVENILE AND DOMESTIC RELATIONS DISTRICT COURT (VJCCCA)

COUNTY OF HENRICO

Your firm is invited to submit a proposal to provide Larceny Reduction Program Services for the County of Henrico in accordance with the enclosed specifications and terms included herein. The submittal consisting of the original proposal and three (3) additional hard copies marked, “Larceny Reduction Program”, will be received no later than 2:00 p.m., November9, 2012by:

IN PERSON OR SPECIAL COURIERU.S. POSTAL SERVICE

County of HenricoCounty of Henrico

Department of General ServicesDepartment of General Services

Purchasing Office ORP.O. Box90775

1590 E. Parham RoadHenrico, Virginia23273-0775

Henrico, Virginia 23228

This RFP and any addenda are available on the County of Henrico website at: The Bids and Proposals link is listed under the Henrico Business Section on the home page. To download the IFB, click the link and save the document to your hard drive. To receive a printed copy of this document please call (804) 501-5660 or To receive an email copy of this document please contact

Time is of the essence and any proposal received after 2:00 p.m., November9, 2012 whether by mail or otherwise, will be returned unopened. The time of receipt shall be determined by the time clock stamp in the Purchasing Office, Department of General Services. Proposals shall be placed in a sealed, opaque envelope, marked in the lower left-hand corner with the RFP number, title, and date and hour proposals are scheduled to be received. Offerors are responsible for insuring that their proposal is stamped by Purchasing Office personnel by the deadline indicated.

The awarding authority for this contract is the Director of General Services, County of Henrico.

Nothing herein is intended to exclude any responsible firm or in any way restrain or restrict competition. On the contrary, all responsible firms are encouraged to submit proposals. The County of Henrico reserves the right to accept or reject any or all proposals submitted.

Technical questions concerning this Request for Proposal should be submitted to Kevin Steinbrecher, no later thanOctober24, 2012.

Very truly yours,

Christopher L. Winstead, P.E.

Director of General Services

Kevin Steinbrecher, CPPB, A.P.P.

Procurement Supervisor

804-501-5690

1590 E. Parham Road/P.O. Box 90775/Henrico, Virginia23273-0775

(804) 501-5660 Fax: (804) 501-5693

REQUEST FOR PROPOSAL

LARCENY REDUCTION PROGRAM

HENRICO COUNTYJUVENILE AND DOMESTIC RELATIONS DISTRICT COURT (VJCCCA)

COUNTY OF HENRICO

I. PURPOSE

A.The intent of this Request for Proposal (“RFP”) and resulting annual contract is to obtain the services of a qualified firm for the purpose of providing groups to address the underlying reasons for youth exhibiting larcenous behavior that also incorporates a strong parental component. These groups are for families residing in Henrico County (the “County”) who are served by the Henrico County Juvenile and Domestic Relations District Court (“HCJDRDC”) and 14th District Court Service Unit (“14th CSU”) through a delinquency or child in need of supervision offense. If court ordered, services to youth residing outside of HenricoCounty may also be served under this contract with placement in groups determined by the VJCCCA Coordinator; and youth are to meet criteria for VJCCCA services.

B.The HCJDRDC and 14th CSU have the on-going goal of providing a range of community-based services for juveniles and their parents/legal guardians who come before them. It is the desire of the HCJDRDC judges to provide a program that not only holds juveniles accountable for their behavior but addresses and provides opportunities to change such behavior. Based on this and the County’s desire to significantly reduce this behavior, a Larceny Reduction Program shall be implemented consisting of two separate and unique groups developed to meet the needs of juveniles ordered or referred to each program. The purpose of both programs is to provide an evidence-based, best practices model to reduce continued larcenous behavior of juveniles referred to Intake or the Court for such behavior. The format shall consist of a two-tiered program to serve juveniles and their parents/legal guardians; one for petty shoplifters and another for juveniles requiring a higher level of intervention. Both programs shall have a strong behavior modification component that incorporates methods to induce change in the juvenile while increasing positive skill development. The identified population served shall be between 12 – 17 years of age or those deemed able to comprehend and incorporate the material and program components. All youth served under this contract shall meet the criteria for VJCCCA services.

  1. These services are funded with appropriations through the Virginia Juvenile Community Crime Control Act (“VJCCCA”) and all juveniles served under this contract shall meet the criteria for VJCCCA services. The implementation of this program within the current continuum of juvenile justice services within the County and VJCCCA programming is in direct compliance with the purpose of Virginia Code (16.1-309.2) to “deter crime by providing immediate, effective punishment that emphasizes accountability of the juvenile offender for his actions as well as reduces the pattern of repeat offending that correspond to the severity of offense and treatment needs.” Both the Board of Supervisors of Henrico County, Virginia and the Virginia Department of Juvenile Justice (“DJJ”) have approved the VJCCCA plan (“the Plan”). The Larceny Reduction Program is part of the Plan.
  1. The County intends to award this contract to one (1) firm. Any existing group services currently being provided under a previous contract for larceny related behavior shall continue to be provided until services for the juvenile and family are discontinued.

II. BACKGROUND

  1. The current program consists of two separate programs: Tier I (one) consists of 3 – weekly 2 hour sessions with a full day of supervised community service; Tier II (two) consists of 10 – weekly 2 hour sessions with 2 full days of supervised community service. These services are funded with appropriations through the Virginia Juvenile Community Crime Control Act (“VJCCCA”) that have been designated for the County.
  1. The County has a current annual contract with National Counseling Group, Inc. that expires on December 31, 2012.
  1. Contract payments for these services were as follows:

July 2011 – June 2012:$51,327.50

July 2010 – June 2011:$59,734.50

July 2009 – June 2010:$74,128.50

July 2008 – June 2009:$65,198.00

January 2008 – June 2008:$26,600.00

III.SCOPE OF SERVICES

The Successful Offeror shall provide all labor, materials, equipment, supervision, and counseling services to provide the following:

A.SPECIFIC PROGRAM REQUIREMENTS:

  1. The juveniles (male and female) targeted shall primarily range in age from 12 years to 17 years old or those deemed able to comprehend and incorporate the material and program components. Groups shall be run concurrently in both the eastern and western sections of the County with locations approved in advance by the VJCCCA Coordinator.
  1. The Successful Offeror shall develop and implement a two tiered approach to reducing continued larcenous behavior of juveniles either referred by Intake or by Court order. Tier I shall be available to those juveniles who have come before intake or the Court on a concealment, alteration of price tags, or petit larceny from a commercial establishment, as opposed to theft from a person. There shall be no weapon involved in the commission of the larcenous behavior with any of these juveniles. This program shall be available through Intake and by Court order. Tier II shall only be available to those juveniles through Court order for offenses that include those that would be considered a felony if committed by an adult; a subsequent offense, having had a previous contact of moral turpitude (lying, stealing, cheating) either through diversion or the Court; or a property crime, the victim of which is an individual (as opposed to a commercial entity). Parental participation and involvement shall also be a requirement of both programs. Participation in either of these programs does not preclude an order or referral into community mental health services for these juveniles who may benefit from therapeutic intervention to address behavioral issues beyond the scope of this program.
  1. The Successful Offeror shall utilize an evidence-based curriculum that emphasizes cognitive behavioral strategies with the level of these strategies made more intense in Tier II in order to best meet the needs of the juveniles ordered into this program. The program shall consist of each referred juvenile participating in a total of six (6) hours of sessions in Tier I and twenty (20) hours of sessions in Tier II specifically addressing the larcenous behavior broken down into three (3) two-hour weekly increments for Tier I and ten (10) two-hour weekly increments in Tier II. Parental participation shall be required for three (3) sessions in Tier I and five (5) sessions in Tier II. In addition, one (1) eight-hour session shall be devoted to a group community service project for Tier I participants and two (2) eight-hour sessions of a group community service project for Tier II participants. Each community service project shall incorporate a link to a restorative justice component model that directly correlates with “giving back” to the community. All community service projects are to be directly related to the curriculum utilized within the program, provided within Henrico County and supporting youth’s knowledge of alternatives to larcenous behavior. At least two staff employed by the Offferor shall supervise juveniles involved in this project. It shall be encouraged that the community service project be in collaboration with other agencies within the County in the establishment of the group community service component.
  1. The Successful Offeror shall develop and provide services that utilize a multi-faceted approach that is educational and accountability based and incorporates an appropriate community service component. All program elements shall focus on competency development and skill building by utilizing a multi-faceted approach to learning, with required parental supervised homework assignments incorporated into identified sessions.
  1. For those juveniles arrested and convicted of a second offense of larceny related behavior, a minimum two day placement in secure detention shall be imposed by the HCJDRDC judges. If ordered into Tier II by the Court, juveniles placed in detention shall be required to discuss and identify the impact of the detention stay on themselves and their family and what methods they will incorporate to prevent future behavior that would result in additional detention time. Juveniles participating in the first tier shall also be advised that continued larcenous behavior shall result in this minimum two day stay in secure detention.
  1. In order to ensure all juveniles and their respective families clearly understand the community impact of larcenous behavior, the HCJDRDC judges and Henrico County Police Department have made a commitment to volunteer their time to present (as schedules permit) in one session within both tiers. The Successful Offeror shall clearly support these presentations and incorporate same into the overall curriculum utilized in both Tiers.
  1. Both tiers may have a restitution component unique to the status of the case within the Court system. Restitution shall be collected and monitored by the Clerk’s office for those juveniles before the Court where a restitution order is entered.
  1. Services shall include, but shall not be limited to:

a.Preparing a curriculum/learning strategy/plan(s) for each of the meetings of an assigned session. All curricula material utilized in each group are to be included in the RFP response. It is anticipated there will be a maximum of twelve (12) groups for Tier I participants and ten (10) groups for Tier IIthat should be run per fiscal year. If the number of groups were to exceed these numbers per fiscal year, it must be approved in advance by the VJCCCA Coordinator. Group assignment and curriculum material are to be age-appropriate and based on established program criteria as referenced throughout this RFP.

b.Presenting additional information as identified below:

  • Teaching, enhancing and modeling appropriate and clear communication skills among participants.
  • Providing juveniles and their parents/legal guardians with concrete problem solving skills.
  • Providing an opportunity for participants to practice learned skills.
  • Evaluating each family's level of participation and present functioning, with referrals being made for additional services if recommended.
  • Providing in sight staff supervision of community service work for each group with at least two staff assigned to supervise juveniles involved in this project.
  • Accessing and utilizing school and community resources.
  • Providing sessions to include parents as indicated below.

c.Providing the VJCCCA Coordinator with a copy of the curriculum used and proposed community service project prior to award of the contract. Any subsequent modifications to the program must be approved by the VJCCCA Coordinator prior to implementation. All community service projects are to bedirectly related to the curriculum utilized within the program, provided within Henrico County and supporting youth’s knowledge of alternatives to larcenous behavior. At least two staff shall supervise juveniles involved in this project.

d. Guiding/Facilitating group discussions with two facilitators assigned and present for each group.

e. Keeping a written record of participant’s attendance and progress.

f. Advising the VJCCCA Coordinator and referring 14th CSU intake or probation officer within 24 hours after each group session of any absences or extenuating circumstances of participant’s enrolled in the program.

  1. Providing staff availability to families by telephone 24 hours a day, 7 days per week while the group is in process.
  1. Providing the family, at first group session, a summary of the material to be covered and program rules/expectations with the juvenile and parent/legal guardian signing said summary stating an understanding of program material and requirements for theprogram. A copy of this is to be attached to all discharge summaries provided to the VJCCCA Coordinator.

9. Juveniles who meet the following exclusionary criteria shall not be referred or ordered into the program:

  • Those convicted of a serious felony offense against a person (i.e. rape, robbery, murder).
  • Those exhibiting or using any form of weapon during the commission of the larcenous behavior.
  • As to Tier I, those juveniles deemed by the Court or Intake to be unamenable to services within the community.
  • As to Tier II, those juveniles deemed by the Court to be unamenable to services within the community.

B.MANDATORY PROGRAM COMPONENTS:

1.First Tier Program:

a.Offender/Offense Criteria: The First Tier program shall be available to those juveniles who have come before intake or the Court on a concealment, alteration of price tags, or petit larceny from a commercial establishment, as opposed to theft from a person. There shall be no weapon involved in the commission of the larcenous behavior with any of these juveniles. This program shall be available both through Intake and by Court order.

b.Referral source: Intake and Court order

c.Component Requirements:

  • Focus on impact of the larcenous behavior on the victim (business/commercial establishment).
  • Competency development focused on impulsive nature of behavior.
  • Education based teaching modality involving parent and juvenile.
  • Judicial and Police presentation during one session as schedules permit.
  • Community service project is to be in collaboration with other county agencies or non profit organizations within HenricoCounty

d.Juvenile Component: Three (3) – two-hour sessions with parent

e.Parent Involvement: Three (3) – two-hour sessions with juvenile

f.Group Community Service Component: Eight (8) hours between group sessions 2 and 3

g.Estimated Group Capacity: 16 – 20 families

h.Anticipated Number of Annual Groups: 12

i.Anticipated Annual Number of JuvenilesServed: 200

2.Second Tier Program:

a.Offender/Offense Criteria: The Second Tier program shall only be available to those juveniles through Court order for offenses that include those that would be considered a felony if committed by an adult; a subsequent offense, having had a previous diversion or conviction for any moral turpitude-related behavior (lying, stealing, cheating); or a property crime, the victim of which is an individual (as opposed to a commercial entity). Offenses may include but are not limited to: Credit Card Fraud, Grand Larceny, Petit Larceny after previous diversion or conviction for any moral turpitude related behavior (lying, cheating or stealing). For those juveniles arrested and convicted of a second offense of larceny related behavior, a program component shall consist of a minimum two day placement in secure detention.

b.Referral Source: Court order

c.Component Requirements:

  • Focus on impact of the larcenous behavior on the victim (person as opposed to business/commercial establishment).
  • Competency development focused on concerted thought of behavior.
  • Parental involvement with juvenile that is educational and strategy enhancement based and more intensive than the Tier I program.
  • Program components and teaching curriculum associated with the components identified below shall be provided to participants at a greater depth of information than provided to Tier I participants.
  • Heightened identification of behavior that led juvenile to commit larcenous activity and teaching/implementation of behavior modification techniques to reduce such behavior.
  • A heightened emphasis on skill enhancement and instruction on tools to address thinking errors.
  • Enhanced discussion of personal, family, community impact of juvenile’s behavior.
  • Judicial and Police presentation during one session as schedules permit.
  • May include collaboration with other community agencies based on the needs of each juvenile in order to change behavior.
  • Community service project is to be in collaboration with other county agencies or non profit organizations within HenricoCounty

d.Juvenile Component: Ten (10) – two - hour sessions

e.Parent Involvement: Five (5) – two-hour sessions with juvenile (mandatory 1st and 10th sessions; remaining three sessions to be determined by Successful Offeror based on program criteria and implementation.)

f.Group Community Service Component: 16 hours total divided into two (2) – eight-hour sessions after group sessions 2 and 5