District Regular Board Meeting

DISTRICT REGULAR BOARD MEETING

Thursday, November 18, 2010

4:30 P.M.

USDAServiceCenter

SWCD Office

Preston, MN 55965

Minutes

MEMBERS PRESENT: Tim Gossman, Brian Hazel,PamMensink,Travis Willford

MEMBERS ABSENT:Leonard Leutink.

OTHERS PRESENT:Donna Rasmussen,Jeanette Serfling, Anne Koliha, Bob Joachim (NRCS),

Gossman called the meeting to order at 4:35 p.m. A quorum is present.

I.AGENDA

Mensink entered the meeting at 4:36 p.m.

Motioned by Hazel seconded by Willford to approve the agenda. Affirmative: Hazel, Mensink, Willford, Gossman. Opposed: none. Motion carried.

II.TREASURER’S REPORT

Motioned by Willford seconded by Mensink to approve the October, 2010Treasurer’s report, subject to audit. Affirmative: Mensink, Hazel, Willford, Gossman. Opposed: none. Motion carried.

III.CONSENT AGENDA

Motioned by Hazel seconded by Mensink to approve the following consent agenda items:

Secretary’s Report – October 13, 2010Regular Board Meeting Minutes
Payment of State Cost Contract FY09-30 Eugene Jack, SedimentBasin, in the amount of $4,000.00 using $2,485.23 from FY09 funds and $1,514.77 from FY10 funds
Payment of Feedlot Water Quality Management Contract FY09-03 Holst Cattle Farm, Roof Structure, in the amount of $5,500.00
Payment of State Cost Share Contract FY10-08 Venita Sikkink Trust, Grassed Waterway, in the amount of $1,200.00
Payment of Flood Relief Contract FR08-03-38 John Horihan, Terraces, in the amount of $3,628.88
Payment of Feedlot Water Quality Management Contract FWQMG FY10-02 Dave Gudmundson, Feedlot Runoff Control, in the amount of $57,000.00

Affirmative: Mensink, Hazel, Willford, Gossman. Opposed: none. Motion carried.

IV.REPORTS

1.Supervisor’s activity report

Willford reported attending a Personnel Committee meeting.

Mensink had nothing to report.

Leutink was not present.

Gossman reported attending a Personnel Committee meeting.

Hazel had nothing to report.

2.Staff reports

A written report was included in the board packets.

3.Administrator’s report

a. Report on MNRG meeting in Minneapolis Nov. 8

The Midwest Natural Resources Group, consisting of fourteen federal agencies, met in Minneapolis on November 8th. Their focus is on the Root River Watershed area where they are collaborating their efforts and focus to be more effective in a watershed area. The group is committing to taking specific actions and pooling funds from programs that fit the mission. They have set up a matrix of ten priority projects, the technical assistance needs and the funding required for the technical assistance.

Report on MRBI meeting Nov 18

The group attending the MRBI meeting discussed what worked, what didn’t and discussed plans for the 2011 signup. October 15th will be the deadline to have cover crops seeded. Streambank stabilitzation will be allowed in the new MRBI signup. More staff are needed for nutrient management. The first sign-up will end the end of January with the funds obligated by June 1, 2011.

Shirts for Board Members

Rasmussen reported T-shirts were available for $9 with logo, $11 with pocket and logo and a polo with logo for $15 -17$. Board consensus was to order the T-shirt with pocket.

d.Conflict of Interest Policy Reminder

Rasmussen reminded the board of the conflict of interest policy. This could be a personal or financial connection to one of the members, an example of which is when issuing a check to a producer. Members do not have to explain why when abstaining.

4.NRCS

Joachim reported his staff was finishing up field work. The fall has brought in many tile requests and certified wetland determinations. CSP payments will be starting for 87 contracts with contract review to be completed by December 15th. Producers may elect to receive their payment either in 2010 or 2011.

EQIP and MRBI ranking period will run through the end of January. NRCS has a contribution agreement with the SWCD for 34 CRP contracts. Byam is working on an audit of the last two CWP signups. Joachim will be attending the MASWCD Annual Convention in December.

5.County

No county representative present.

V.OLD BUSINESS

1.Review 2011 Draft Budget

Joachim left the meeting at 5:28 p.m.

Rasmussen reviewed the 2011 draft budget with the board and pointed out the major changes. Board consensus was to designate additional funds to the six month operating account instead of adding them to the vehicle replacement account. The budget will be reviewed again next month.

2.Consider payment of Feedlot Water Quality Management Contract FWQMG FY10-01 Harvey Bue, Roof Structure, for additional Engineering Services in the amount of $387.00

Motioned by Willford seconded by Mensink to approve payment of Feedlot Water Quality Management Contract FWQMG FY10-01 Harvey Bue, Roof Structure, for additional Engineering Services in the amount of $387.00

. Affirmative: Hazel, Mensink, Willford, Gossman. Opposed: none. Motion carried.

VI.NEW BUSINESS

1.Consider reinvestment of CD16516 which matures on November 18, 2010

Motioned by Hazel seconded by Willford to reinvest CD16516 which matures on November 18, 2010 at the highest available rate. Affirmative: Hazel, Mensink, Willford, Gossman. Opposed: none. Motion carried.

2.Consider approval of BWSR FY2011 Feedlot Water Quality Management Grant Agreement in the amount of $561,593.00

Motioned by Hazel seconded by Willford to approve the BWSR FY2011 Feedlot Water Quality Management Grant Agreement in the amount of $561,593.00. Affirmative: Hazel, Mensink, Willford, Gossman. Opposed: none. Motion carried.

3.Consider approval to pay 2011 MACDE memberships

Motioned by Mensink seconded by Hazel toapprove the payment of 2011 MACDE memberships. Affirmative: Hazel, Willford, Mensink, Gossman. Opposed: none. Motion carried.

4.Consider approval of Feedlot Water Quality Management Contract FWQMG FY11-04 Gary Krahn, Feedlot Runoff Control, in the amount of $28,000.00

Motioned by Mensink seconded by Willford toapprove Feedlot Water Quality Management Contract FWQMG FY11-04 Gary Krahn, Feedlot Runoff Control, in the amount of $28,000.00. Affirmative: Hazel, Mensink, Willford, Gossman. Opposed: none. Motion carried.

Consider payments to Producers for Cover Crop Seeding as listed:

Dan Teske / 40.0 Acres / $800.00
Jim Marzolf / 29.0 Acres / $580.00
Brett Broadwater / 40.0 Acres / $800.00
Merwood Storhoff / 14.5 Acres / $290.00
Brian Hazel / 40.0 Acres / $800.00
Kent Dornink / 8.6 Acres / $172.00
Derek O’Connor / 16.0 Acres / $320.00
Kevin Marzolf / 37.0 Acres / $740.00
Rich O’Connor / 40.0 Acres / $800.00
Delvin Drinkall / 40.0 Acres / $800.00

Motioned by Willford seconded by Mensink toapprove payments to producers as listed for Cover Crop Seeding based on completion of program requirements:

Affirmative: Mensink, Willford, Gossman. Opposed: none. Abstained: Hazel. Motion carried.

6.Consider approval of revisions to Operational Policy Handbook

Motioned by Hazel seconded by Mensink to approve the revisions to the Operational Policy Handbook which include the original proposed revisions plus the additional language to address the bonding insurance coverage through MCIT purchased by the District for employees and board members who are entrusted with property or funds. Affirmative: Hazel, Mensink, Willford, Gossman. Opposed: none. Motion carried.

7.Consider approval to renew Notary Commission for Serfling which will expire January 31, 2011

Motioned by Mensink seconded by Willford toapprove the renewal and expenses for the Notary Commission for Serfling which will expire January 31, 2011 . Affirmative: Hazel, Mensink, Willford, Gossman. Opposed: none. Motion carried.

8.Discuss annual planning meeting

The annual planning meeting will be scheduled for Tuesday, January 25, 2011 at 4:30 p.m. As in the past, staff will review the annual plan, make changes, and have ready to give to board members for review at the January board meeting.

9.Consider approval of State Cost Share Contract FY11-01 Clair Olstad, Terrace with Underground Outlet, in the amount of $3,713.00

Motioned by Hazel seconded by Mensink to approve State Cost Share Contract FY11-01 Clair Olstad, Terrace with Underground Outlet, in the amount of $3,713.00. Affirmative: Hazel, Mensink, Willford, Gossman. Opposed: none. Motion carried.

10.Consider payment of Feedlot Cost Share Contract F3G-10 Jeff Gillespie, Feedlot Runoff Control, in the amount of $5,000.00 and Contract F4G-04 Jeff Gillespie, Feedlot Runoff Control, in the amount of $1,110.92

Motioned by Willford seconded by Mensink to approve payment of Feedlot Cost Share Contract F3G-10 Jeff Gillespie, Feedlot Runoff Control, in the amount of $5,000.00 and Contract F4G-04 Jeff Gillespie, Feedlot Runoff Control, in the amount of $1,110.92. Affirmative: Hazel, Mensink, Willford, Gossman. Motion carried.

11.Consider sponsorship for U of M Beef Team Cattle Feeder Days on December 9th

Motioned by Willford seconded by Mensink to sponsor the U of M Beef Team Cattle Feeder Days on December 9th with a $100 sponsorship and pay the registration for two staff to attend and represent Fillmore in a positive way. Affirmative: Hazel, Mensink, Willford, Gossman. Opposed: none. Motion carried.

VII.ACCOUNTS PAYABLE

Motioned by Mensink seconded by Hazel to approve the November 2010payables. Affirmative: Mensink, Hazel, Willford, Gossman. Opposed: none. Motion carried.

Willford will to the check review and statement opening on December 1st.

VIII.ADJOURNMENT

Motioned by Mensink seconded by Hazel to adjourn the meeting. Affirmative: Hazel, Mensink, Willford, Gossman. Opposed: none. Motion carried.

The meeting was adjourned at 6:33 p.m.

Respectfully Submitted,

Pamela Mensink

Nov 18 minutes.doc1Date printed 9/26/2018