NMLA Board Meeting
October 16, 2008
Socorro, NM
Attending: Cassandra Osterloh; Dan Kammer; Tracey Thompson, Kathleen Teaze, Lynette Schurdevin, Susan Pinkerton, Paulita Aquilar, Sharon Jenkins, Cynthia Shetter, Cindy Pierard, , Laurie Treat, Marian Royal, Lorie Christian, Betty Long, C. Beckham, Jane Padberg, Joe Sabatini, Pam Rishel, Jeanette Smith, Louise Hoffman,Caroline Beckner, Daniell Dunn (visitor),Cynthia Martlock (visitor).
Call To Order
The meeting was called to order at 9:00 a.m. by President Cassandra Osterloh who welcomed members and called for the approval of the agenda.
Approval of agendawas moved, seconded and passed..
President Osterloh gave the following report:
NM Book Festival: UNM Pressis working with Lorie Christian. UNM bookstore has asked to if NMLA would be involved in the first annual NM Book Festival for September, 2009.
Cassandra reported that regarding WICHE (Western Interstate Commission on Higher Ed), Joy Pool, deputy state librarian wants more money toward supporting more library students but it has been found that all money for library science students has been taken away. Cassandra and a group met with the commission and were told that when the commission discovered that no one had been applying for library science education recently, they began to put funds toward Veterinary Science. However, because of the way the system works, money awarded to a person for a program then is tied up until that program is finished and no further awards are made during this time. Because there could be no applicants until the previous person finished the program, the commission got a mistaken impression that there is no need for money for Library Science. Cassandra asked for input on how to get this reinstated. It was suggested that education is needed on why LS important to get funds reinstated for the 2010 school year. Those with ideas were asked to contact Cassandra Osterloh.
Secretary’s report
The motion was made, seconded and passed to approve the minutes from the June meeting.
Secretary Kathleen Teaze gave the following report on electronic votes:
- 08/18/08Motion to accept the appointment of Tracey Thompson as Interim Treasurer was made, seconded and passed.
- 8/29/08Motion to accept the min-conference registration costs at $40 for members and $65 for non-members made, seconded and passed.
- 9/30/08 Motion to accept the recommendation of the Public Relations Committee that Ms. Cary Osborne be appointed the editor of the NMLA newsletter, made, seconded and passed
Treasurer’s report
Motion was made, seconded and passed to accept the budget with the change to the entry PAC contribution.
Treasurer’s Report
For NMLA Board Meeting
15 Oct 2008
As interim treasurer for the FY09 fiscal year, I would like to thank the NMLA Board for this opportunity. I look forward to working with NMLA in the management of the budget. I would also like to thank Lorie Christian for her guidance and her patience with my many questions. I thank everyone for their patience as I make this transition.
There was moderate activity for the 1st Quarter. The income for the 1st Quarter was $17,206.93, and expenses were $18,210.60 for a small shortfall of $1003.67. This includes 32% of the expected annual due amount. These are anticipated amounts based upon past performances.
The current assets stand as follows:
Checking Account$ 30,475.74 (9/30/08)
Conference Account$ 6,475.65 (9/30/08)
Marion Dorroh CDs:
Bank of America$ 29,032.85 (9/04/2008)
Merrill Lynch $ 41,591.17 (9/26/08)
Total Assets:$107,575.00
Respectfully Submitted,
Tracey Thompson
Lorie Christian stated that NMLA had received a-refund from IRS for a penalty they originally said we had to pay. ($224.23 interest & penalty).
She reported that so far there were 118 attendees and speakers registered for the Mini-Conference. Late and on-site entries have not yet been counted.
Vice-President’s report
Vice President Dan Kammer gave an update on the 2009 Annual conference at Albuquerque ConventionCenter., April 24-28. The theme is Sharing Ideas, Building Communities. The website, NMLAconference.org has program applications online. The deadline is Oct 31. There are so far only 10 program submissions where 70 are needed. The Program Committee is being formed with four members already and more being solicited. Exhibitor registration is almost sold out on tables, but booths are below normal so far. There were complaints from vendors about the set up of annual last year. A new company, Convention Services of the Southwest,has been contracted to do the set up this year.
Dan reported that he has been invited to attend a meeting on November 14 about the possibilities of statewide resource sharing. The question was asked whether this group could get into NMLA as a SIG? Dan is asking for suggestions on this topic.
ALA / APA Councilor Betty Long said she will be attending mid-winter conference. She stated that NMLA By-laws need to be changed to reflect that ALA councilor is also APA councilor.
ALA/APA Councilor Report
September 29, 2008
Below you will find highlights of President Rettig’s report of the September 15 Executive Board conference call.
Executive Director Keith Michael Fiels reported that year-end revenue projections were expected to be about $1.2 million lower than originally budgeted. While cost reductions have been implemented in anticipation of the shortfall, there is a possibility that the association will end the year with a slight deficit in the general fund. Given how close the projections are, final numbers will probably not be available until the third financial close, just prior to the Fall Board meeting in October.
He also reported on the 2009 fiscal year, which began on September 1st. In light of what promises to be a very challenging year for libraries, revenue estimates have also been revised downward for 2009. Departmental budget reductions have been implemented and other cost savings identified in order to reduce general fund expenditures by approximately $600,000. The situation will be closely monitored and additional steps taken to further reduce expenses if necessary.
The Board voted to adopt an all electronic ballot with the Spring 2009 election. The decision will save the association about $90,000, which can be used to support other member services in what promises to be a difficult year. The decision will also have a significant environmental impact, by eliminating the association’s largest printed mailing.
Under the new procedure, members who have not provided ALA with email addresses will receive a mailing with information on the election web site and an individual election password. A printed version of a paper ballot will continue to be available upon request to members with disabilities and no internet access. The Board discussed how best to communicate to people renewing their membership the need for including email addresses in their membership records so as to receive electronic notification and distribution of electronic ballots.
The Board discussed the issue of providing members with the ability to dial in to “observe” an Executive Board conference call. Board discussion focused on technological options, cost considerations, call protocols and registration procedures for observers. Governance Office Director JoAnne Kempf is investigating technological options and costs for allowing dial-in observation on the conference calls, and will work with the President and Executive Director to draft protocols.
The Board also heard a report on the progress of the Task Force on the ALA Election Process and Guidelines. Keith Fiels and Task Force Chair Leslie Burger are working on draft revisions to the Campaign Guidelines, which will then go to the task force for its review. The task force will present the final draft of the revised guidelines for review by the Executive Board well in advance of the 2008 Fall Meeting.
Members-at-Large Reports
Members-at-large Report
October 2008
Members began preparing for the Mini-Conference in July 2008. This year’s Mini takes places in Socorro, NM, at the MaceyCenter on October 16-17 and will follow the 1.5 day format established in 2007.
Pam Rishel, Marian Royal, and Paulita Aguilar reviewed the Macey facility on July 31 with the building manager. NMLA rented the facility for $2,710. In addition to the facility rental, Macey charges for laptop, projector, and screen rentals. There were no such charges in the previous year when the Mini was held at NM Highlands University.
Our expenses to date:
Entertainment / $200.00Facility Rent / $2,710.00
Meals / $2,704.75
Printing / $880.65
Supplies / $270.04
Total / $6,765.44
Sponsorships: $1,000
Registrations to date: 107 as of 10/13/08
The decrease in registration numbers could be the result of late distribution of conference registration materials (no fault of Lorie) due to M@L being behind schedule and/or the economic down turn.
The call for conference proposals went out on August 1. Sixteen conference proposals were received representing libraries of all types, resulting in two concurrent sessions on Thursday and three on Friday. Dr. Veronica Garcia, NM Secretary of Education, was also invited to speak on Friday morning.
Respectfully Submitted,
Paulita Aguilar
Pam Rishel
Laurie Treat
Susan Pinkerton
Members At Large addition- Dr. Garcia will be given a Reads poster at her speech as well as a book autographed by Ana Baca. Pam Rishel congratulated Paulita Aquilar on doing such a good job with this.
SIGs ~ reports and updates
REFORMA
No report from the REFORMA SIG was received. Lynette S. reported that the group is in limbo. Dexter Katzman will be moving to San Antonio, TX soon. The group is trying to meet to get the chapter up and running and has asked if NMLA wants group to continue. Cassandra stated that the group has until end of the fiscal year to reconstitute or can cease and re-form at another time.
Native American LibrariesSpecial Interest Group (NALSIG)
Nolan Valdo — Chair
Cynthia Crespin — Vice-Chair
Janice Kowemy — Secretary
2nd Quarter Report (including July and August)
NALSIG has been very active this past quarter in the following areas:
2008 GO Bond Fundraising.
5 Million Dollar Club (committee designated to raise funds). This group is presently working with Retired Librarian Angela Samuels to raise money for salaries. This event is going to take place on October 25th, 2008 at the Isleta Casino & Resort.
Pueblo of Pojoaque Library (Jill Conner) is presently doing presentations at different Tribal Libraries and non-tribal libraries on her program Every Child Ready to Read. She will also do a presentation at the Mini-Conference in Socorro.
Working with the Indian Affairs Department on House Memorial Bill 59, Tribal Libraries Assessment.
PARAPROFESSIONALS SIG
Report to the NMLA Board, October 16, 2008
The Paraprofessionals Special Interest Group has been working to establish better communication links for the members. A listserv and a blog for the membership have been established and will soon be made live.
The group has several new members and will use the new electronic sources as tools to increase membership.
A program is being prepared for presentation at the Annual Conference in Albuquerque.
As submitted by
Kash Heitkamp, Chair
Northern New Mexico Youth Resources-no report received.
Local and Regional History- No Report
New Mexico Preservation Alliance
New Mexico Preservation Alliance
Report to the NMLA Executive Board
October 15, 2008
The New Mexico Preservation Alliance has been inactive for the last few months. We are in need of a volunteer to be Chair.
There is intermittent activity on our listserv, which is overseen by Ann Massmann at UNM, Center for Southwest Research.
If our funds remain in the NMLA treasury (approximately $1200), we would like to use that money to work with the New Mexico Historic Records Advisory Board to sponsor a preservation workshop in NM in the next year.
Respectfully submitted
Jo Anne Martinez-Kilgore, NMPA member
Cynthia Shetter reported that this is a valuable group because a lot of libraries need oral history help. There is still has money in NMLA budget from a grant given directly to them. She would like to work with HRAP to do a workshop. Concern was expressed that holding $1,200 for that length of time might be a violation of the grant conditions.
RURAL LIBRARIES SIG Group Report; October, 2008.
Since receiving the go-ahead for the SIG in June we have been working toward a first meeting which we have planned for the Mini-Conference in Socorro. As this is an inaugural meeting we hope to initiate further contact and connectedness between rural libraries statewide despite the many geographic and other obstacles, to form a core group and contact list. Please find the draft agenda for this meeting below. The meeting will be hosted by:
Julie Trujillo, Truchas Community Library, Library Director. 505-689-2683.
Jane Padberg,EmbudoValley Library, Board President.
Rural Libraries SIG Group Meeting
Friday Oct. 17th 2008 • 3:30 pm
Draft Agenda:
INTRO & Greeting by Jane Padberg & Julie Trujillo.
Why we seem to need a group that focuses on Rural Libraries.
GO-AROUND - Please introduce yourself and your library/community. Let’s get to know each other! What Library do you represent? Where are you located on the map? Are you municipal or non-profit or Tribal? How many paid staff do you have? What is your legal service area? What are the main issues, obstacles, problems you face in providing service?
STATE AID CHANGES and how they might affect rural libraries; a report from EmbudoValley Library.
BRAINSTORMING SESSION: Toward a stronger future for small libraries in New Mexico.
Is general operating support (salaries, utilities, insurance, maintenance) an ongoing challenge for your library?
What has worked for your library in the past?
Are there cooperative solutions we might pursue as a group?
What sorts of efforts would you like to see in the future?
Report prepared by:
Maile McGrew-Fredé, EmbudoValley Library
PO Box 310, Dixon, NM87527, 505-579-9181.
Representative Individual Reports
AASL
Ann Martin, AASL President, will be coming to speak at the NMLA annual conference as part of the AASL rotation of officers to the affiliates program.
I have been working with the ASLSIG and Linworth Press to develop a membership drive. The ASLSIG has agreed to pay $100 for 100sponsored subscriptions to Library Media Connection as part ofthe membership drive.We cannot offer free subscriptions but must say sponsored or subsidized subscriptions. ”LMC is the professional magazine for school library media and technology specialists. LMC delivers proven, real-world practical information, professional development, and educator-developed book and technology reviews seven times each school year.” LMC'sannual subscription rate is $69.00.Linworth press will be underwriting the majority of the cost.
There are different ways to develop a membership drive.The membership drive can target new members allowing only new members to receive a subscription. Or anyone renewing their membership or becoming a new NMLA member can receive a sponsored subscription toThe Library Media Connection. Linworth Press would need to receive a fax with the names and addresses of the 100 new or renewing members on a spreadsheet. Ten names or more can be submitted at a time to Linworth Press. The membership drive can start at any agreeded upon time. It is possible that the incentive of a free subscription to LMC will appeal only to school librarians.
The AASL Learning Standards Indicators and Assessment Task Force completed the second draft of Standards for the 21st Century Learner in Action. It is available to preview at:
AASL will offer its Pre-Midwinter Institute, “School Library Advocacy Institute,” before the ALA 2009 Midwinter Meeting. This institute provides information, resources, and strategies that will help define advocacy and facilitate the development of long-term advocacy action plans for school library media programs.
On October, 17th – 19th AASL's Fall Forum was held at the Oak Brook Hills Marriott
Resort in Oak Brook, IL. Break out sessions include "Interpreting Authentic Assessment for Information Literacy," "Data-driven Curriculum Decisions for Your Library Media Program" and "Integrating Authentic Assessment in Collaborative Applications."
Submitted by
Alison Almquist
Battle of the Books Report
October 13, 2008
Planning is well underway for this yearsStateBattle of the Books to be held in Las Cruces on May 2nd at OnateHigh School. Nancy Syner and Diana Youngren are state co-chairmen of the event. Nancy and Diana announced that there has been a lot of interest from people that have not participated before. Diana and Nancy made a trip to Silver City Public Library for their Battle Kick-off.
The first planning meeting was held October 1st at UniversityHillsElementary School in Las Cruces, NM with 20 local librarians in attendance. Areas discussed were: Website, T-shirt Vendor, Pins and/or Patches (possibly something new this year), Certificates, Host Hotel, Registration deadline, Snack bags, Donations, Book Vendor, Entertainment and Concessions.
As of October 7th, the Battle of the Books website is back up and running. Thanks to Lorie Christian for all her help in getting that going again.
The registration deadline for the state battle will be April 15th. All those interested should continue to watch the website for more information. Contacts are Nancy Syner and Diana Youngren