Strategic Print Management
UMass Lowell Procurement and Campus Services is pleased to announce a new University-wide initiative. The University has awarded a five-year comprehensive contract to Xerox for the sale, lease and service of all copiers and multi-function devices. The award was made after an extensive bidding process conducted by the UMass Purchasing Council, which included representatives from all five campuses and the President’s Office. The contract applies to all new copiers purchased or leased on our campus. It does not affect the copiers currently leased from another vendor until that lease expires. The current vendors will continue to service their equipment until then.
Xerox was selected because they offered the best price and selection, the most comprehensive service plan, a strong security infrastructure and the best software to track and monitor the cost of the units. Highlights of the contract include:
· Full range of machines to meet every need
· State-of-the-art energy-efficient equipment
· Fully featured copy/print/fax/document storage and state-of-the-art scanning
· Data Image Overwrite protection standard on all machines
· Compatibility with ImageNow document-scanning software used on campus
· Free cost evaluation of a department’s printing needs
This contract will reduce printing costs throughout the Lowell campus and the UMass System as a whole. Utilizing a “Print Optimization Process,” Xerox will match a department with the appropriate copier or multi-function device to meet print, scan, copy and fax needs.
A campus-wide Project Team will work with the campus community to identify how best to implement this initiative. In the meantime, the process will begin with a campus-wide inventory of print, scan, copy and fax devices conducted by Xerox beginning the week of June 7th. Xerox personnel will be identified by name badges and will print configuration pages on the printers in your areas to analyze the University printing needs.
If you have any questions please see our FAQ’s under the Print Management section of the Procurement home page at
www.uml.edu/procurement/Strategic_Print_Management.html or send your email to .