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Risks Identification Eastside FacesChecklistRISK IDENTIFICATION CHECKLIST

Compiled List

Is there an active Risk Management Team and program?

Are there other teams who are responsible for risk management within their sphere of responsibilities?

1.Board

a.Board Minutes

b.Conflict of Interest Management

c.De Facto Control of the Church (Lines of Authority)

d.Exercise of Due Diligence in Remaining Informed

e.Fiduciary and Legal Responsibilities of Board

f.Hiring of Highly Compensated Staff

g.Periodic Review of the Board

h.Periodic Review of the Ministry

i.Proper Orientation and Training of New Elders

j.Role & Responsibilities of Individual Elders and the Board

k.Role & Responsibilities of the Congregation

l.Role & Responsibilities of the Staff

  1. Children & Youth
  2. Camps & Conference Centers
  3. Care of Infants and Young Children
  4. Child Abuse Prevention
  5. Computer Safety for Youth
  6. Medical Consent
  7. Nursery Safety
  8. Parental Consent
  9. Playgrounds
  10. Recreational Activities
  11. Safe Haven for Newborn Infants
  12. Unsupervised Children on Campus
  13. Youth Trips and Retreats including Swimming and Water Safety
  14. Emergency Preparedness
  15. Emergency Notification Procedures
  16. Individual Privacy Rights
  17. Emergency Response Plan
  18. Employee & Volunteer
  19. Adult Sexual Misconduct
  20. Alcohol / Drugs / Substance Abuse
  21. Background Checks
  22. Conflict of Interest Management
  23. Discipline Policy
  24. Employment Practices
  25. Employee/Independent Contractor Classification Maintenance
  26. Employee/Volunteer Requirements
  27. Ergonomic Workstations
  28. First Aid Care Supplies & Location

g. Analysis

  1. Food Preparation/Food Safety
  2. Harassment/Discrimination
  3. Hiring Policies and Practices
  4. HR Regulations
  5. International Travel
  6. Safe Ladders & Ladder Use
  7. Missions Trips
  8. Personnel Manual and Associated Policies
  9. Personal Property
  10. Privacy (Website, Records, Medical Treatment, Hospital Visits)
  11. Protocol for Participation in Domestic and Foreign Projects
  12. Sexual Misconduct and Counseling
  13. Statutory Requirements Compliance
  14. Ushers
  15. Volunteer Conduct & Volunteer Recruitment
  16. Volunteer Leadership & Manual
  17. Volunteer/Worker Safety
  1. Facility & Grounds
  2. Access to Exits; exit Markings & No Obstruurctions
  3. Aerial Rigs/Catwalks
  4. Automatic Fire Sprinkler System
  5. Audio/Visual Risks
  6. Baptistery
  7. Building and Grounds
  8. Café Risks
  9. Caution Markings on all potential trip and fall hazards
  10. Chemical Spills Risks
  11. Crime Prevention
  12. Electrical & Grounding
  13. Facility Use by Outside Groups
  14. Falling Objects Hazards
  15. Fire Alarm/Detection System
  16. Fire Prevention
  17. Glass Breakage Hazards
  18. Heating and Cooling Systems
  19. Housekeeping Risks
  20. IIPP (Illness & Injury Prevention Program)
  21. Keys
  22. Kitchen
  23. Ladders
  24. Landscape and Tree Risks
  25. Lighting Surge Protection
  26. Machinery and Equipment
  27. Offices, Workplaces & Meeting Places Risks
  28. Outside Contractors
  29. Parking Area Hazards
  30. Passenger/Freight Elevator
  31. Playground Equipment
  32. Power Equipment (lifts, etc.)
  33. Public Areas
  34. Renting Out The Facility
  35. RV/Travel Trailer/Other Vehicle Parking
  36. Security Risks
  37. Scaffolding
  38. Sidewalk edges drop off and difference in elevation of walk segments
  39. Slips and Falls
  40. Special Events
  41. Stairway Conditions

z.The Facility as a Shelter

aa.Water Damage

  1. Water Leaks & Hazards
  1. Financial
  2. Auditor’s Management Letter Issues
  3. Asset Inventory and Management
  4. International Banking
  5. Money Processing – Offerings to Banking, Recording Gifts to Printing Statements
  6. Timely Full Disclosure Reporting to the Board
  7. Written Policies and Procedures in Place and Followed
  8. Health
  9. AED (Automated External Defibrillator)
  10. Blood Exposure
  11. First Aid Care
  12. General Health & Safety7
  13. Insurance
  14. Annual Provision of Written Disclosure of Risks to Insurer
  15. Board D&O Coverage In Place and Reviewed Regularly
  16. Incident/Claims Reporting
  17. Independent Contractors
  18. Independent Insurance Review
  19. Insurance Certificates
  20. Insurance Coverage & Limits
  21. Liability Shields in Place (Consents, Disclaimers, Releases, Waivers, Indemnities)
  22. Maintenance of Historical Records
  23. Need for Special Insurance Endorsements
  24. Regular Review of Adequacy and Extent of Insurance Coverage
  25. International Mission Trips
  26. Air & Ground Travel Risks
  27. Disease and Contamination Risks
  28. Housing risks
  29. International Law Violation Risks
  30. Terrorist risks
  31. Legal/Liability Issues
  32. ADA Accessibility Compliance
  33. Copyright Issues
  34. Federal, State, Local Laws & Codes Complied With
  35. Government Filings
  36. Intellectual Property Issues
  37. Notary Public
  38. Pastoral Counseling
  39. Proper Use of Corporate Name
  40. Regular Review of Tax Assessment Standing and Accuracy
  41. Review of Leased Property
  42. Review and Maintenance of Contracts
  43. Signing Authority
  44. Organization
  45. Appropriate Structure Multiple Organizations
  46. Legal Separation
  47. Maintaining Tax-exempt Status
  48. Multiple Organizations as a Part of the Corporation
  49. Policy and Procedure Non-Compliance
  50. Elder Board Compliance with Their Policies
  51. Employee Compliance with Elder Board Constraints (Boundaries) Limitations Policy (ATTACHED)
  52. Personnel Manual and Associated Policies
  53. Volunteer Manual and Associated Policies
  54. IIPP (Injury & Illness Prevention Program)
  55. Safety
  56. Heavy Equipment Use
  57. Facility Safety
  58. Grounds Safety
  59. Workplace Safety
  60. Workplace Violence
  61. Security
  62. Alarm System & Monitoring
  63. Crime Prevention
  64. Door closure and locking Periodic Inspections
  65. Employee, Volunteer, Visitor Security
  66. Emergency Closings
  67. Facility Security
  68. Loss Control – Computers, Credit Cards, Parking Lot
  69. Security Inspection
  70. Weapons
  71. Technology
  72. Email/Communication Rights/Limitations
  73. Social Media
  74. Use of Church Computers
  75. Use of Personal Computers
  76. Training (Lack of Adequate Training) Risks
  77. Machinery
  78. Tools
  79. Equipment
  80. Safety
  81. Security
  82. Sexual Abuse
  83. Emergency Response
  84. Transportation
  85. Driver Requirements
  86. Driver Responsibilities
  87. Hospitality Carts / Shuttles
  88. Personal Vehicles for Ministry Use
  89. Rental Vehicles for Ministry Use
  90. Traffic Control

c.These samples are provided as input to assist you in developing procedures, but are not a substitute for considering the risks at your church and establishing your own policies and procedures to reduce those risks to acceptable levels. Transformation Ministries provides these as a convenience for its churches but directly states to you, the user that Transformation Ministries is not providing these to you as legal advice or even a substitute for legal advice. Use of these samples is at your own risk. Laws change and best practices change, sometimes rapidly. It is your church’s responsibility to stay abreast of changes in laws and best practices. It is recommended you always consult with your attorney and/or CPA as part of the process of developing your policies and procedures.Hospitality Carts / Shuttles

d.Personal Vehicles for Ministry Use

e.Rental Vehicles for Ministry Use

Traffic Control

What Could Go Wrong?

At 3370 Miraloma

At 3330 Miraloma (normal operations & special events)

Local Trips

International Trips

EFFECT Approach (from SafeChurch/GuideOne)

Safety & Security Team

Safety/Risk Management Program

Emergency Preparedness

Facility Safety / Security

Automatic Fire Sprinkler System

Baptistery

Buildings & Grounds

Crime Prevention

Electrical

Facility Use by Outside Groups

Fire Alarm/Detection System

Fire Prevention

Heating and Cooling Systems

Ladders

Lighting Surge Protection

Outside Contractors

Passenger/Freight Elevator

Scaffolding

Slips and Falls

Water Damage

Financial Safeguards

Employee & Volunteer Safety

Adult Sexual Misconduct & Counseling

Church Boards

Employment Practices

Ergonomics

Food Preparation/Food Safety

Mission Trips

Ushers

Volunteer Safety

Worker Safety

Children & Youth Protection

Child Abuse Prevention

Computer Safety for Youth

Daycare/Nursery Safety

Playgrounds

Recreational Activities

Youth Trips and Retreats

Transportation Safeguards

Self-Inspection Safety Checklist (from Church Mutual)

Risk Management Program

Facility Safety/Security

Access to Exits; Exit Markings

Building and Grounds

Fire Protection and Prevention

Electrical and Grounding

Kitchen

Machinery and Equipment

Playground Equipment

Public Areas

Security

Stairway Conditions

Employee & Volunteer Safety

Employees and Volunteers

Ergonomic Material Handling Analysis

Ergonomic Workstation Analysis

First Aid Care

Vehicles