CH No.:

Videolinq Room and EquipmentRelocation Application

Room Conditions:

Find an appropriate room. Consider the following:

  1. Size
  2. Acoustics
  3. Lighting –External light may need addressing e.g. blinds/curtains?

Submit via email your Videolinq Room Relocation Application, Videolinq Contact Details Update

Videolinq will confirm approval by email.

Equipment:

Dismantling of videoconference equipment.

  1. Videolinq highly recommends labelling the VC equipment cables and connections before dismantling existing setup.

Arrange for existing Videoconference Port to be repatched to the new room with your IT support personnel.

Relocatevideoconference and peripheral equipment, as required:

  1. Room relocation costs are to be covered by the Region unless otherwise specified.
  2. Please retain original packaging in the event the equipment needs to be returned for repair or relocation.

Contact Telstra Service Centre 1800 025 369 five (5) days in advance to schedule an appointment for assistance to remote install equipment and test.

Contact the Videolinq Office to arrange a videoconference.

Please complete the application and email to r approval.
Date: / Requester/Contact Person:
Phone: / Mobile:
Email:
Reason for Room/Equip Relocation:
TAFE Queensland Region:
Site Name:
Proposed Date of Relocation:
TBA Time Offline:
New Videoconference Room
Number/ Name:
New Videoconference Room Phone Number: (Must be able to dial helpdesk unrestricted) / Seating Capacity
Please highlight which of the following applies to your room:
YES / NO / Dedicated Videoconference RoomOR is it a
YES / NO
YES / NO
YES / NO
YES / NO / Multipurpose RoomNB Videoconference must take preference
Contact a Site Coordinator before a booking is made?
Commercial Bookings allowed? (External clients other than TAFE, Schools or Government)
Educational Bookings allowed? (TAFE or Schools or Government)
Videolinq Office / Recommended / Not Recommended
Name: / Date:
Comments:

VIDEOLINQ CONTACT DETAILS UPDATE

SITE DETAILS:
TBA Official Site Name:
(Office Use Only)
TAFE Queensland Region/Unit Name:
Location/Unit Name:
Manager’s Name:
Site Street Address: / Post Code
Site Postal Address: / Post Code
SITE COORDINATOR DETAILS
Site Coordinator Name:
Phone:
Email:
BACK UP SITE COORDINATOR DETAILS:
Back Up Site Coordinator Name:
Phone:
Email:
ADDITIONAL INFORMATION / COMMENTS:
NOTE: If more than one Back up Site Coordinator is allocated please provide their details in the section below.

*Please notify your asset manager of any change to location of equipment.

Equipment Relocation List:
Asset Number / Serial Number / Description of Equipment / Relocated/Storage Location /Retired/Transferred/Other

Videolinq Room & Equipment RelocationPage 1 of 2January 2015