Lecturer Offer Letter Template – revised 1-8-15
Place offer letter on department/unit letterhead
{Date}
{Name}
{Address 1}
{Address 2}
Dear Name:
I am pleased to offer you an appointment as a {Lecturer or Senior Lecturer}, {Position Number}, {Job Opening ID} in the {unit}, within the College of Arts and Sciences at The Ohio State University. The offered position is a {regular/term/temporary} {fulltime/part-time}, {#% FTE} appointment. Your duties will be to teach {# course(s)}, specifically: {name of course(s) and term} and you will be paid {$$$} for the {session/term/semester/year}.
(Note: the following verbiage is an example for a 8/12 Fac appointment for teaching autumn & spring semesters only, with pay and benefits spread over twelve months.)
You will be employed by the university and eligible for any benefits associated with this appointment from {September 1, 2014 through August 31, 2015}, and will be paid {$X,XXX.XX} on the last working day of each of these months. However, due to class schedules, your work dates will be from {August 27, 2014} through {May 8, 2015}. This is a non-tenure track appointment and carries no presumption of academic tenure or reappointment beyond the period stated above however, there is a possibility of renewal.
{Provide the time and location that the course meets and any additional information specific to the position}. This appointment is subject to satisfactory performance, the availability of funds, program needs, and sufficient student enrollment in the course(s) for which you are to be responsible. In the event that one or more of these courses does not attract sufficient enrollment and must be cancelled, your compensation will be reduced by {$X,XXX} per course. You will be notified no later than August 20, 2014 for courses cancelled in autumn semester and no later than December 31, 2014 for courses cancelled in spring semester.
Your employment is at-will, and may be ended at any time by either you or the university. This appointment is subject to the approval of the Board of Trustees and your employment is subject to all rules, regulations, and policies of the university, and to the availability of funds. The Office of Academic Affairs Policies and Procedures Handbook, which provides important sources of information for faculty, can be found at http://oaa.osu.edu/handbook.html. The Ohio State University Office of Human Resources website http://hr.osu.edu contains valuable information regarding benefit programs, employment policies, and state and federal laws governing your employment. Please familiarize yourself with these. Additional policies and procedures will be available to you through your department’s human resource professional, {unit HRP name}. {He/she} can be reached by phone at {614-###-####}, or by e-mail at {name.#@osu.edu}.
In an effort to promote the health and well-being of all of its faculty, staff, students, and visitors, Ohio State has chosen to maintain a tobacco-free environment. The use of all types of tobacco products is prohibited in all university buildings and on all university-owned, leased, or managed properties, including parking lots, garages, and all outside areas.
Include the following section in italic text only if there is a break in service, not required for appointment extensions:
Upon receipt of your signed offer letter a representative of the College of Arts and Sciences Business Services Center (BSC) may contact you. The BSC representative will evaluate all available existing records and provide you with any required new hire/rehire forms. This offer is contingent upon completion of any/all new hire/rehire requirements, which include:
1. Employment Eligibility Verification (I-9) Form: The Ohio State University is required by federal law to verify the identity and work authorization of all new employees. Accordingly, this offer is contingent upon verification of identity and eligibility to be employed in the United States.
2. Statement Concerning Your Employment in a Job Not Covered by Social Security: Ohio State University faculty, staff and students participate in state retirement plans, rather than in the federal Social Security program. This form explains the implications of having this type of retirement plan should you also have entitlement to benefits under the Social Security program from your or a spouse’s other employment.
3. Ohio Ethics Law Acknowledgement Form: Ohio State faculty and staff are covered by the Ohio Ethics Law and Related Statutes for public officials and state employees, and accordingly must receive and acknowledge a copy of this legislation.
4. Acknowledgement of Receipt of Auditor of State Fraud Reporting System Information: Ohio Revised Code 117.103(B) (2) requires the university to make all faculty and staff aware of the Auditor of State’s new fraud reporting system established by this statute, and accordingly you must receive and acknowledge a copy of this legislation.
5. This offer is also contingent on the university’s verification of credentials and other information required by law and/or university policies, including but not limited to a criminal background check. You will receive an e-mail message requesting the information required to initiate the background check process, if applicable.
You may indicate acceptance of this position by signing below with DocuSign. A signed copy of this letter will automatically be returned to me by DocuSign. I would appreciate receiving your response to this offer by {Month DD, YYYY}. Please feel free to call me if you have questions about the {center/department/office/school}, the university, or the terms of this offer.
We look forward to working with you.
Sincerely,
{Name}
{Title}
cc: {Unit fiscal/HR manager}
{ASC divisional HR professional}
I accept the offer indicated above.
______
{Name} Date