republique du niger
PRESIDENCE DE LA REPUBLIQUE
REQUEST FOR PROPOSALS
RFP/UC-PMC/Niger/QCBS/01
L’Unite de Coordination des Programmes du Millenium Challenge ( UC-PMC)
On Behalf of:
THE REPUBLIC OF NIGER
Funded by
THE UNITED STATES OF AMERICA
Through
THE MILLENNIUM CHALLENGE CORPORATION
PROCUREMENT OF
PROCUREMENT AGENT SERVICES
Date: July X, 2016
Contents
Letter of Invitation for Proposals 1
Section 1: Instructions to Consultants 5
Definitions 5
1. Introduction 8
2.Clarification and Amendment of RFP Document 15
3.Preparation of Proposals 15
4.Submission, Receipt, and Opening of Proposals 18
5.Proposal Evaluation 20
6.Negotiations 22
7. Award of Contract 23
8.Confidentiality 24
9.Bid Challenge System 24
Section 2: Proposal Data Sheet 27
Section 3: Qualification and Evaluation Criteria 30
Section 4(a) A: Technical Proposal Forms 33
Form TECH-1. Technical Proposal Submission Form 34
Form TECH-2. Financial Capacity of the Consultant 36
TECH - 2 Addendum 37
Form TECH-3. Organization of the Consultant 39
Form TECH-4. Experience of the Consultant 40
Form TECH-5. References of the Consultant 41
Form TECH-6. Description of Approach, Methodology and Work Plan for Performing the Assignment 42
Form TECH-7. Comments and Suggestions 43
Form TECH-8. Team Composition and Task Assignments 44
Form TECH-9. Staffing Schedule 45
Form TECH-10. Work and Deliverables Schedule 46
Form TECH-11. Curriculum Vitae (CV) for Proposed Key Professional Personnel 47
Section 4B. Financial Proposal Forms 49
Form FIN-1. Financial Proposal Submission Form 50
Form FIN-2 Price Summary 54
Form FIN-4. Breakdown of Remuneration 53
Section 5: Contract Forms 54
Section 6: Terms of Reference 97
ii
Invitation for Proposals
Letter of Invitation for ProposalsRe: Procurement of Procurement Agent Services for -NIGER
RFP/UC-PMC/Niger/QCBS/01
The Government of Republic of Niger (the “Government” or GoN) has been declared eligible for a poverty reduction grant from the Millennium Challenge Corporation (“MCC”), a United States government agency. In connection therewith, the Government has submitted Concept Papers to MCC, which pending the successful outcome of due diligence, and the availability of funds, would result in a Compact between the Government and MCC pursuant to which MCC would provide a five year, multimillion dollar poverty reduction grant to the Government (a “Compact”). Pursuant to Section 609(g) of the Millennium Challenge Act, as amended, MCC and the Government have executed an agreement (the “609(g) Agreement”) dated as of February 29th , 2016 wherein MCC has provided a grant (the “609(g) Grant”) to support the development and implementation of a Compact. Subject to the terms and conditions of the Compact, related agreements, and the availability of funds, the Government intends to use a portion of the funds provided through the Compact to fund professional procurement services from a firm/organization (“Procurement Agent” or “Consultant”) to assist the Government with the management of implementing the Compact program in a transparent and fiscally sound manner, all in accordance with the terms and conditions set forth in a Procurement Agent Agreement (“Procurement Agent Agreement”) a form of which is attached to this Request for Proposals (“RFP”) in Section 5.
The goal of the Compact will be to raise rural incomes by increasing agricultural and livestock production by boosting production through increases in areas under cultivation and improvements in yields. The Program will achieve this through a combination of policy reforms, infrastructure investments, access to finance and services for smallholder producers, facilitation of partnerships and improvements to agricultural and livestock production and market platforms. The Compact programs currently being evaluated may result in a grant of up to approximately four hundred thirty seven million United States Dollars ($437,000,000).The Compact will focus on the following projects:
A. the Irrigation and Market Access Project, which Project Objective is to increase rural incomes through improvements in agricultural productivity and increases in sales resulting from modernized irrigated agriculture and flood management systems with sufficient trade and market access. This project concerns:
1. Irrigation Perimeter Development Activity
2. Management Services and Market Facilitation Activity
3. Roads for Market Access Activity.
4. Policy Reform Activity
B. the Climate-Resilient Communities Project, which Project Objective is to increase incomes for small-scale agricultural- and livestock-dependent families in Eligible Communes and Livestock Corridors in rural Niger by improving crop and livestock productivity, sustaining natural resources critical to production, supporting growth of agricultural enterprises, and increasing market sales of targeted commodities. This project concerns:
1. Regional Sahel Pastoralism Support (PRAPS) Activity
2. Climate-Resilient Agriculture (CRA) Activity.
The Government has designated the Unité de Coordination des Programmes du Millennium Challenge (UC-PMC), chargée du compact to oversee and develop Niger’s Compact under the Millennium Challenge Account. The Government is represented in issuing this RFP by UC-PMC pending the establishment of MCA-Niger. Accordingly, the UC-PMC may execute the Procurement Agent Agreement on behalf of the Government if MCA-Niger is not yet established at the time of contract award. Once MCA-Niger is established and designated to serve as the accountable entity for Compact implementation purposes, the Procurement Agent Agreement will be transferred to such entity upon its designation through its signature to the Procurement Agent Agreement. Prior to establishment of MCA-Niger (or any such successor to the UC-PMC), any references to actions taken or rights received by MCA-Niger in this RFP, including in the Form of Contract, shall be taken or received by the UC-PMC, on behalf of the Government, and any references herein to “MCA-Niger” shall be deemed to mean the UC-PMC during this period. Following the establishment of MCA-Niger (or any such successor) and its duly-authorized signature of the Procurement Agent Agreement, MCA-Niger (or such successor, as the case may be) would replace the UC-PMC as party to the Procurement Agent Agreement. All rights and responsibilities of the UC-PMC under the Procurement Agent Agreement would have been deemed assigned to and assumed by such successor, and all references in the Procurement Agent Agreement to UC-PMC would be deemed references to such successor.
This RFP follows the Specific Procurement Notice that appeared in dgMarket, UNDB Online and UC-PMC website on July xx , 2016 and the local newspapers: Le Sahel and Le Republicain .on july yy 2016.
UC-PMC on behalf of the Government now invites proposals to provide Procurement Agent services (“Proposals”). The detailed description of services is provided in the Terms of Reference at Section 6 of this RFP.
This RFP is opened to all eligible entities or persons (“Consultants”) who wish to respond. Consultants may only associate with each other in the form of a joint venture or in a sub-consultancy agreement to complement their respective areas of expertise to enhance their capacity to carry out the assignment successfully and so long as any association formed is in accordance with the terms of the RFP.
The Procurement Agent services, and the contract expected to be awarded, are required for a fixed price one (1) year base period and five (5) fixed price option periods payable in U.S. dollars. The services to be performed under this proposed contract are expected to start as soon as practicable after the signing of the Compact. The base period will be for the first twelve (12) months period; option periods will be for twelve (12) months each.
However, the final option period may be more or less than 12 months and will include a 120-day period after the expiration of the Compact and as may be determined by UC-PMC and MCC in accordance with the terms of the Procurement Agent Agreement. For purposes of preparing proposals, bidders should assume that the final option period will be 12 months and fees will be paid on a pro rata basis if for a duration other than 12 months.
A Consultant will be selected under the QCBS method, the evaluation procedure for which is described in sections of the RFP in accordance with “MCC Program Procurement Guidelines” which are provided on the MCC website www.mcc.gov.
The RFP Document includes the following Sections:
Section 1 Instructions to Consultants:
This section provides information to help potential Consultants prepare their Proposals; it also provides information on the submission, opening, and evaluation of Proposals and on the award of the proposed contract.
Section 2 Proposal Data Sheet:
This section includes provisions that are specific to this procurement and that of supplement Section 1, Instructions to Consultants.
Section 3 Qualification and Evaluation Criteria:
This section specifies the qualifications required of the Consultant and the criteria to be used to evaluate the Proposal.
Section 4A Technical Proposal Forms:
This section provides the Technical Proposal Forms which are to be completed by a potential Consultant and submitted in a separate envelope as part of a potential Consultant’s total Proposal.
Section 4B Financial Proposal Forms:
This section provides the Financial Proposal Forms which are to be completed by a potential Consultant and submitted in a separate envelope as part of a potential Consultant’s total Proposal.
Section 5 Contract Form:
Form of Contract with the following Exhibits
Exhibit A Description of Procurement Agent Services
Exhibit B Staffing and Subcontractor Plan
Exhibit C Fees
Exhibit D Definitions
Section 6 Terms of Reference:
This section includes the detailed Terms of Reference for this procurement that describe the nature, tasks and duties of the consultant services to be procured.
10. Consultants interested in submitting a Proposal must register their interest by sending an e-mail, giving full contact details of the Consultant, to:
Mme Salmou Garouza
National Coordinator
Unité de Coordination des Programmes du Millenium Challenge (UC-PMC)
Avenue du Monio Issa Beri / Commune II, BP:738 Niamey-Niger,
Téléphone: (227) 20 35 08 15/16, Fax:(227) 20 35 08 18 -
Email: and must be copied to
Registration will be completed when a potential Consultant receives a registration number and an RFP from UC-PMC. Upon receipt of a registration number and RFP please inform us in writing, or by electronic mail, at the address listed above:
(a) that you received the Registration Number; and
(b) you intend to submit a proposal alone or in association.
11. The closing time for receipt of Proposals September xy , 2016 at 10:00 a.m.local time in Niamey, Republic of Niger (equivalent to 09:00 am UT (Universal Time). Proposals received after this date and time shall not be considered and will be returned unopened. Consultants should be aware that distance and customs formalities may require longer than expected delivery time.
Interested Consultants are strongly advised to read all sections of this document, including the Terms of Reference and the Form of Contract, and to seek clarification during the solicitation period for this procurement. UC-PMC and MCC shall not entertain any requests for changes to this document subsequent to the submission of Technical and Financial proposals.
RFP for Procurement Agent - RFP/UC-PMC/Niger/QCBS/01 Page 80
Section 1: Instructions to Consultants
Section 1: Instructions to ConsultantsDefinitions / (a) “609(g) Grant” means the grant provided by MCC to the Government to develop and facilitate implementation of a Compact.
(b) “609(g) Agreement” means the agreement between MCC and the Government dated as of February 29th, 2016 pursuant to which MCC provides the 609(g) Grant to the Government.
(c) “associate” means any entity or person with whom the Consultant associates in order to provide any part of the Services.
(d) “Compact” means a Millennium Challenge Compact setting forth the terms and conditions of a poverty reduction grant in Niger that is executed upon successful consideration of a poverty reduction grant proposal submitted to MCC by the Government, including an investment decision by MCC’s board of directors, and availability of funds.
(e) “CIF” means Compact implementation funding made available under the Compact to facilitate certain aspects of Compact implementation, as described more fully in the Compact.
(f) “Confirmation” means confirmation in writing.
(g) “Consultant” means any entity or person that may provide or provides the Services to UC-PMC under the Contract.
(h) “Contract” means the contract proposed to be entered into between UC-PMC on behalf of the Government, and the Consultant, including all attachments, appendices, and all documents incorporated by reference therein, a form of which is included in Section 5 of this RFP. As used in the RFP the terms ‘Contract’ and ‘Procurement Agent Agreement’ are interchangeable.
(i) “Day” means a calendar day.
(j) “FBS” means Fixed Budget Selection method.
(k) "Financial Proposal" has the meaning given the term in ITC Sub-Clause 3.6.
(l) “Fiscal Agent” means any entity or person that provides services to the MCA Entity under the terms of the Fiscal Agent Agreement.
(m) “Fiscal Agent Agreement” means the contract between UC-PMC and a Consultant to perform Fiscal Agent Services.
(n) “Fraud and Corruption” has the meaning given at ITC Clause 1.11.
(o) “General Provisions Annex” means MCC’s “Annex A: Additional Provisions” of the Standard Bidding Document Form of Contract for Procurement of Large Works without Pre-qualification which may be found on the MCC website at https://www.mcc.gov/pages/business/guidelines.
(p) “Government” means the Government of Republic of Niger.
(q) “Instructions to Consultants” or “ITC” means Section 1 of this RFP, including any amendments, which provides Consultants with all information needed to prepare their Proposals.
(r) “in writing” means communicated in written form (e.g., by mail, e-mail, or facsimile) delivered with proof of receipt.
(s) "Key Professional Personnel" means the key professional personnel nominated pursuant to ITC Sub-Clause 3.4(d).
(t) “LCS” means Least Cost Selection method.
(u) “LOI” (Section 1 of this RFP) means the Letter of Invitation being sent by UC-PMC to those Consultants that register with UC-PMC prior to submitting a Proposal.
(v) “MCA-Niger (or “MCA-Entity”) means the legal entity to be established by the Government to oversee implementation of the Compact. If established prior to execution of the Contract, MCA-Niger may be the entity with which the selected Consultant signs the Contract. Otherwise, UC-PMC will sign the Contract pending establishment of MCA-Niger. For the avoidance of doubt, any reference in this RFP to “MCA-Niger” will be deemed a reference to UC-PMC, until such time as MCA-Niger is established and designated to implement the Government’s responsibilities under the Compact.