Lahore Electric Supply Company

39

LESCO

LAHORE ELECTRIC SUPPLY COMPANY

LOCAL BIDDING DOCUMENTS

TO

TENDER NO. 1975

FOR

THE SUPPLY OF

Static 3-Phase 4-Wire, 3x230 / 400 Volts, 10/100 AMPS, 50 Hz, Whole Current Energy Meter KWH (Class-I) & KVARH (Class-2) with Multi Rate Tariff & P.C Cover, Conforming to WAPDA Standard Specification # DDS-60:2007 (Amended to date)

Chief Engineer (Material Management)

LESCO Ltd. 22-A Queens Road, Lahore

/ LAHORE ELECTRIC SUPPLY COMPANY
MATERIAL MANAGEMENT DIRECTORATE
22-A Queens Road Lahore Ph. # 99204842, Fax # 99204843

BID SCHEDULE FOR TENDER NO.1975 / LESCO /MMM

·  Due by 10:30 AM on 19.07.2017

·  Tender will be opened at 11:00 AM on 19.07.2017
·  Tender shall remain valid for 120-days after opening date. / Addl.Manager (M.M)
LESCO Ltd. Lahore

Name of Bidder:-______

Sr.
# / Description of Store / Qty.
(Nos) / FCS Unit Rate Without 17% GST in Pak Rs. / Total Amount
(Rs)
1 / Static 3-Phase 4-Wire, 3x230 / 400 Volts, 10/100 AMPS, 50 Hz, Whole Current Energy Meter KWH (Class-I) & KVARH (Class-2) with Multi Rate Tariff & P.C Cover, Conforming to WAPDA Standard Specification # DDS-60:2007 (Amended to date). / 20,000

Note:- This tender is governed by General Conditions of Contract for purchase by WAPDA dated 12/8/1984, amended to date PPRA-2004 amended to date and latest purchase procedure.

Bid Security

Bid Bond/Guarantee i.e 2% of the bid cost is attached as per details below:-

Bid Security No. & date______

Bid Amount ______Bid Security Validity______

Issuing Authority ______

Delivery Schedule:-

“50% quantity shall be supplied within 60-days, next 25% quantity from 61st 120th and remaining 25% quantity shall be delivered from 121st day to 150th day from the date of issue of purchase order or from the date of approval of prototype subject to clause-13, 14, 15 16 of special conditions of contract of the bidding documents or from the date of Establishment of L/C
(if applicable).

Stamp & Signature of bidders

TABLE OF CONTENTS.

Section / Description / Page
1.  / Invitation to Tenderers. / 4
2.  / Instructions to Tenderers. / 5
3.  / Forms of Tender / 18
4.  / Schedules to Tender / 21
5.  / General Conditions of Contract / 26
6.  / Special Conditions of Contract / 27
7.  / Standard Forms:
i.  Form of Tender Security
ii.  Form of Performance Security. / 33
8.  / List of documents to be submitted alongwith the Tender. / 39

Section-1

INVITATIONS TO TENDERER

Lahore Electric Supply Company (LESCO) invites sealed bids from PEPCO / WAPDA / DISCO’s Pre-qualified & Registered manufacturers / suppliers, registered with Income Tax and Sales Tax Department for supply of following material:-

Tender
# / DESCRIPTION OF STORE / UNIT / Tender
Qty / DATE & TIME /
Submission
of Bids / Opening of
Bids /
1975 / Three Phase Static Meters / Nos / 20,000 / 19.07.2017
At 10:30 AM / 19.07.2017
At 11:00 AM

Bidding documents, containing detailed terms and conditions, method of procurement, procedure for submission of bids, bid security, bid validity, opening of bid, evaluation criteria, clarification / rejection of bids, performance guarantee etc., are available for the interested bidders at 3rd Floor, Room No.312 office of the Chief Engineer (Material Management) LESCO Ltd., 22-A Queens Road, Lahore. Price of bidding documents is Rs.1,000/- each (non-refundable). Bidding documents can also be downloaded from website at www.lesco.gov.pk free of cost just for reading purpose.

The bids, prepared in accordance with the instructions in the bidding documents, must reach at 3rd Floor, Room No.312 office of the Chief Engineer (Material Management) LESCO Ltd., 22-A Queens Road, Lahore on or before above mentioned closing date and time. Bids will be opened on the same day at aforesaid dates & timings. This advertisement is also available on PPRA website at www.ppra.org.pk

Section-2

INSTRUCTIONS

TO

TENDERERS

TABLE OF CONTENTS.

INSTRUCTIONS TO TENDERERS.

Clause
No. / Description / Page No.
IT-1 / Scope of Tender and source of Funds. / 7
IT-2 / Eligible Tenderers. / 7
IT-3 / Origin / 7
IT-4 / Cost of Tenders / 7
IT-5 / Contents of Tender Documents. / 7
IT-6 / Clarification of Tender Documents. / 8
IT-7 / Amendment of Tender Documents. / 8
IT-8 / Language of Tender. / 8
IT-9 / Form of Tender & Schedules to Tender. / 8
IT-10 / Documents establishing Tenderer’s Eligibility and Qualification. / 8
IT-11 / Validity of Tender. / 9
IT-12 / Tender Security. / 9
IT-13 / Format and Signing of Tenders. / 10
IT-14 / Dead Line for submission of Tenders. / 11
IT-15 / Late Tenders. / 11
IT-16 / Modification and withdrawal of Tenders. / 11
IT-17 / Sealing and Marking of Tenders. / 11
IT-18 / Tender Opening. / 12
IT-19 / Clarification of Tenders. / 12
IT-20 / Preliminary examination and determination of responsiveness of Tenders. / 12
IT-21 / Detailed Evaluation. / 12
IT-22 / Process to be confidential. / 13
IT-23 / Post Qualification. / 13
IT-24 / Purchaser’s Right to Vary Quantities. / 13
IT-25 / Purchaser’s Right to Accept any Tender Or to Reject any or all Tenders. / 14
IT-26 / Notification of Award/Letter of Intent. / 14
IT-27 / Performance Security / 14
IT-28 / Signing of Contract Agreement/Issuance of Purchase Order. / 14
IT-29 / WAPDA Bonds. / 14
IT-30 / Redressel of Grievances of complainant. / 15
IT-31 / Documents comprising the Tender. / 15
IT-32 / Tender Prices. / 15
IT-33 / Currency of Tender. / 15

(A) INSTRUCTIONS TO TENDERS

Method of Procurement: Single stage one envelope procedure as per PPRA Clause-36(a) shall be adopted for open competitive bidding. Each bid shall comprise one single envelope containing financial proposal and technical proposal (if any).

Clause IT-1 / SCOPE OF TENDER AND SOURCE OF FUNDS:
The scope of the tender is as under:-
i- / Static 3-Phase 4-Wire, 3x230 / 400 Volts, 10/100 AMPS, 50 Hz, Whole Current Energy Meter KWH (Class-I) & KVARH (Class-2) with Multi Rate Tariff & P.C Cover, Conforming to WAPDA Standard Specification # DDS-60:2007 (Amended to date)
ii- / Funds for procurement will be made from LESCO’s own resources.
Clause IT-2 / ELIGIBLE TENDERERS
Tendering is opened to all local manufacturers, meeting the following requirements:-
i) / The local manufacturers who can participate in the tender on providing their Prequalification & Registration under Category M-5 with LESCO/WAPDA/ DISCOs.
ii) / The local manufacturer /bidders will also ensure that imported components of the meter along with its details are from the Principal or from the Vendor approved by their Principal. The list of approved Vendors will be provided to Chief Engineer (Design & Standard) PEPCO as well as Chief Engineer (Material Inspection) NTDC.
iii) / The Tenderer must have the financial, technical, production & testing capability necessary to perform the contract.
Clause-IT-3 / ORIGIN
3.1 / For purpose of this clause “Origin” means the place where the goods are mined, grown or produced or from where the ancillary services are supplied.
Goods are produced when, through manufacturing, processing or substantial or major assembling of component a commercially recognized product results that is substantially different in basic characteristics or in purpose or utility from its components.
3.2 / The origin of Goods and services is distinct from the nationality of the Tenderers.
Clause IT-4 / COST OF TENDERS.
Tenderers shall bear all costs associated with the preparation and submission of its tender and the purchaser will in no case be responsible or liable for those costs, regardless of the conduct or outcome of the tendering process.
Clause IT-5 / CONTENTS OF TENDER DOCUMENTS.
(5.1) / Tender documents are those stated below and should be read in conjunction with any Addenda, if issued by the purchaser in accordance with Clause-7.1.
1.  Instructions to Tenderers.
2.  Form of tender & schedules to tender.
3.  General Conditions of Contract.
4.  Special Conditions of Contract.
5.  Standard Forms:
i.  Form of Tender Security
ii.  Form of Performance Security.
(5.2) / The tenderers are expected to examine carefully the contents of all the above documents. Failure to comply with the requirement of tender submission will be at the Tenderer’s own risk. Tenders which are not substantially responsive to the tender documents will be rejected.
Clause IT-6 / CLARIFICATION OF TENDER DOCUMENTS.
The prospective Tenderers requiring any clarification (s) in respect of tender documents may notify the purchaser i.e Chief Engineer (M.M) LESCO Ltd. Lahore with a copy to Chief Engineer (D&S) NTDC in writing or by Telex or FAX at the following address:
1.  Chief Engineer (Material Management) LESCO Ltd. 22-A Queens Road, Lahore.
2.  Chief Engineer (Design & Standard) NTDC L-48, Model Town, Extension Lahore for technical clarification only.
Purchaser will examine the request for clarification of the Tender Documents which it receives not later than 15-days prior to the dead-line for the submission of tenders and if needed will issue the clarification/amendment of the Tender Documents atleast 7-days before the date of submission of Tenders (without identifying the source of enquiry) to all prospective tenderers who have purchased the Tender Documents.
Clause IT-7 / AMENDMENT OF TENDER DOCUMENTS.
(7.1) / At any time prior to the dead line for submission of tenders, the purchaser may, for any reason whether at his own initiative, or in response to clarification requested by a prospective tenderer, modify the tender documents by issuing Addendum.
(7.2) / Any Addendum thus issued shall be part of the tender documents pursuant to sub clause 7.1 hereof, and shall be communicated in writing to all Purchasers of the tender documents. Prospective tenderers shall acknowledge receipt of each addendum in writing to the Purchaser i.e Chief Engineer (M.M) LESCO Ltd. Lahore. The tenderer shall also confirm in the form of tender that the information contained in such addenda have been considered in preparing this tender.
Clause IT-8 / LANGUAGE OF TENDER
The tender prepared by the tenderer and all correspondences and documents relating to the tender shall be written in English Language.
Clause IT-9 / FORM OF TENDER & SCHEDULES TO TENDER
(9.1) / The tenderer shall complete, sign and seal the form of tender and schedule to tender and shall also enclose other information as required in these tender documents.
Clause IT-10 / DOCUMENTS ESTABLISHING TENDERER’S ELIGIBILITY AND QUALIFICATION.
(10.1) / The documentary evidence of tenderer’s eligibility to tender shall be established to the purchaser’s satisfaction at the time of submission of its Tender. Documentary evidence of the tenderer that he possesses all the requirement submitted at the time of prequalification. The tenderer shall furnish documentary evidence of qualification on the Form “Evidence of Tenderer’s Capability”.
(10.2) / Tenderer must possess and provide evidence of the following experience:-
i. / The manufacturer shall have been engaged in manufacturing of Energy Meters and such meters shall have successfully operated in the field. Necessary authenticated documents/ evidences, Copies of Performance Certificate for Contracts shall be submitted with the Tender, otherwise Tender will be rejected.
ii. / The Tenderer has the financial, technical, production & testing capability necessary to perform the contract.
iii. / The local manufacturer is registered with Sales Tax Department and must provide the certificate with their offer.
(10.3) / In addition to the documents required in clause 10.1 & 10.2, the Tenderer shall submit the documents mentioned in the list of documents to be submitted.
Tenders not accompanied with the documents such as acceptable Tender Security, Test Sample, Test Report, Certificates and those which required to substantiate the legitimacy of the Tender may result in rejection of Tender.
(10.4) / The Tenderer shall clearly mention all information precisely regarding Tender validity, delivery schedule, terms of payment and the schedule of technical data. Any incomplete information or the terms “as per tender” or “ as per clause” if mentioned instead of actual data may render the Tender as liable for rejection.
(10.5) / LESCO reserves the right to divide the quantity to be purchased amongst two/more Tenderers in the ratio depending upon production capacity and previous performance.
(10.6) / The tenderer must submit the documentary evidence of the goods and services being in conformity to the tendering documents in the form of literature drawings, data etc.
(10.7) / The tenderer must submit one (01) number sample of each 3-Phase Static Energy (as per specifications / details mentioned in Description of Store at page-2 of the bid) with the tender failing which the bid shall be declared non responsive. The Purchaser reserves the right to carry out tests on these samples as part of evaluation.
Clause IT-11 / VALIDITY OF TENDER.
The tender shall remain valid for a period of 120-days after the date of tender
opening.
Clause IT-12 / TENDER SECURITY
(12.1) / Each tenderer shall furnish, as a part of his tender, a tender security in the amount equal to 2% of the total tender price.
(12.2) / The Tender Security must be furnished in the form of Deposit at Call or a Bank Guarantee issued by a Scheduled Bank of Pakistan in favour of purchaser valid for a period of 120-days after tender opening date.
(12.3) / Any tender not accompanied by an acceptable tender security shall be rejected by the purchaser as non responsive.
(12.4) / The Tender Security of successful tenderer will be returned when the tenderer has furnished the required Performance Security.
(12.5) / The Tender Security of un-successful tenderer will be returned upon award of contract to the successful tenderer or at the expiry of validity of tender security, which ever is earlier.
(12.6) / The Tender Security & Performance Security shall be furnished on non judicial paper of value prescribed by the Government.
(12.7) / The Tender Security may be forfeited:
a)  If tenderer withdraws his tender during the period of tender validity.
b)  In case of successful tenderer, if he fails to :-
i)  furnish the required Performance Security
ii)  sign the Contract Agreement/ Acknowledgment of the Purchase Order.
Clause IT-13 / FORMAT AND SIGNING OF TENDERS.
(13.1) / Tenderers are particularly directed that amount entered on the form of tender for performing the contract shall be strictly in accordance with the tender documents.