Kier Group plc

BOOST – Programme Management Office

Oracle Glossary of Terms

BOOST
Glossary of Terms
May 2016


Page 1 of 1 May 2016

Kier Group plc

BOOST – Programme Management Office

Oracle Glossary of Terms

Contents

1. Introduction 2

2. Kier / BOOST Programme Terminology 2

3. Key Oracle Terminology 6

4. Definition of Acronyms used in Oracle / BOOST 16

5. Index of Terminology 19

1.  Introduction

This document describes key BOOST and Oracle terminology that will be used throughout the BOOST programme.

The document is divided into three sections – Kier / BOOST Programme Terminology; Oracle terminology, and a list of common acronyms that may be used throughout the BOOST programme.

2.  Kier / BOOST Programme Terminology

AS-IS / This is the current set of business processes
BOOST / Name for the Kier programme that is delivering the Oracle ERP-based back office solutions for Kier Group
Business Stream / A distinct part of a Division which combines similar parts of the business for the purposes of reporting and Executive operational governance. Each Business Stream comprises a number of Business Units.
Business Unit / A distinct part of a Business Stream which combines similar parts of the business by work type / geography for the purposes of reporting and operational governance. Each Business Unit comprises a number of Reporting Units.
Commodity Code / A classification code to be used when placing orders for materials / goods / products
Competency Centre / A department that will be created by BOOST to support the Oracle system and that will house technical, business and solution specific expertise.
Core HR / The Oracle module used to store individual employee records and the organisation hierarchy. This is a key source of data to drive the payroll and the expenditure approval hierarchies in the finance processes in Oracle.
Data Cleansing / This is the process of detecting and correcting (or removing) corrupt or inaccurate records. Used mainly in databases, the term refers to identifying incomplete, incorrect, inaccurate, irrelevant parts of the data and then replacing, modifying, or deleting this dirty data.
Data Governance / Within the BOOST programme this is a group of line of business subject matter experts that have the responsibility to ensure that all legacy data sources inscope of the BOOST programme have been mapped to the Accenture Templates, they have sufficiently cleansed to a level that the business processes will work in the target operating model, reconciled the data plus ensure processes and best practice is put in place to ensure that the business data remains in a cleaned state.
Data Mapping / The process of connecting data attributes from source and correlating to the Accenture excel templates which is the target (within BOOST). This process is typically the first step in data integration projects
Data Transformation / Data transformation converts a set of data values from the data format of a source data system into the data format of a destination data system. This term is closely related to Data Mapping
Division / A high level distinct part of the Kier organisation which combines similar parts of the business for the purposes of management reporting. Each division comprises at least one Business Steam. Each Division is reported as a segment in the Annual Report.
Enterprise Service Bus (ESB)
Enterprise Resource Planning (ERP) / The name for the “Middleware” software that is being installed within Kier. Middleware is the “software glue” that enables different software applications to communicate with Oracle and other software applications.
ERP stands for Enterprise Resource Planning andrefers to business software that has been designed to record and managean organisation’s data. Broadly speaking an ERP system aims to automate and integrate core business processes, such as invoicing, purchasing and costing, creating standard processes, greater quality of information and increased productivity.​
HR Workstream / The name of the Process Stream that is responsible for the design of the Human Resources and Payroll solutions for the Group.
Hyperion / The Oracle budgeting, forecasting and financial consolidation tool
iExpenses / The name for the Oracle personal expenses application
Integration / Linking one software application or component to each other within the target operating model.
iProcurement / The name for the Oracle procurement application
iSupplier Portal / The name for the Oracle application that structures all external supplier communication through a secure internet-based portal.
Oracle Business Intelligence Enterprise Edition / Oracle Business Intelligence Enterprise Edition. Includes a comprehensive suite of enterprise business intelligence products, called Oracle Business Intelligence Applications (OBIA), that deliver a full range of analysis and reporting capabilities. OBIA can provide intelligence and analytics from data spanning enterprise sources and applications, and will initially be limited to data source from eBS.
Oracle eBS / The core Oracle package which contains all of the transaction processes, records and ledgers for financial processes, core HR, payroll and procurement elements. Also known as Oracle e-Business Suite.
Order To Cash (OTC) / The name of the Process Stream that is responsible for the design of the Accounts Receivable aspect of Oracle, including raising invoices, credit control and cash management.
Pandora / The name of the software application that would be used for data profiling and transformation.
Process Area / A distinct part of the back-office environment within Kier that is within the scope of BOOST
Process Lead / A Kier employee who is full time on the BOOST programme who is responsible for delivering the functional design for their process are and act as the focal point/representative of the process area in the programme.
Procure to Pay (P2P) / The name of the Process Stream that is responsible for the design of the Procurement modules, this includes all the design of the Accounts Payable aspect of Oracle, iExpenses and all commodity (material), plant and trade (subcontract) procurement from requisition through to raising and issuing an order (including subcontract agreements), as well as implementing approval workflows for requisitions and orders
Programme Management Office (PMO) / The name for the programme management team for the BOOST project
Project Accounting (PA) / The name of the Process Stream that is responsible for the design of the Project Accounting module, this includes the design and operation of the Projects Ledger, the Apps & Certs custom build application and the ELF/VCR custom built application in Hyperion.
Record to Report (R2R) / The name of the Process Stream that is responsible for the design of the General Ledger and the management / statutory reporting for the Group.
Release / Oracle will be deployed into the Business in a phased go-live approach to manage risks and to reduce the scale of change at any one time. Each of these phases is called a Release.
Reporting Unit / The lowest level in the management hierarchy. Each Reporting Unit will be required to produce a Trial Balance. Every legal entity & JV/JA where Kier is the accounting lead must have at least one Reporting Unit.
Subject Matter Expert (SME) / A Kier employee who is employed in the business and has specialised knowledge in a specific area who will be able to advise and inform the BOOST team during the design, test and deploy phases on behalf of their Business Stream.
Taleo / The Oracle onboarding (recruitment) and talent management being implemented by BOOST
TO-BE / The is the future set of business processes (aspirations).
Trade Code / A code to be used when placing orders with Sub-contractors
Workstream / A team within the BOOST programme that has responsibility for carrying out specific tasks across all Process Areas. (for example, data migration tasks are managed and delivered by the Data Workstream for all Process Areas)
Workstream Lead / A full time individual on the BOOST programme who is responsible for managing the tasks and delivering the outputs of their Workstream.
Legacy System / All non-Oracle software systems / Applications. Some of these will be decommissioned once Oracle has been implemented.
Contract / All Contracts that have a Contract Number in COINS are referred to as Projects within BOOST / Oracle. See Projects in Oracle Terminology Section
Projects (BOOST Definition) / See Projects in Oracle Terminology Section for full Oracle definition, however for the purposes of BOOST projects will also mean all Contracts that have a Contract Number in COINS and all areas of Overheads (See Indirect Projects in Oracle Terminology Section)

3.  Key Oracle Terminology

This section defines Oracle project and other general terminologies that are used in the context of setting up any type of Oracle Project.

Accruals / Accrual entries represent accounting entries for which provisional amounts are used because actual figures are not available. For example, accruals may represent entries that are passed at period end to book the expenses of the period because an actual bill is not received before period end date. Typically, accruals are reversed at the beginning of immediately following period or when actual figures are available to account for actual figures. Accruals are required in project costing when actual payroll amounts are not yet available and the project manager needs to estimate costs for an expected project, budget, and forecast, to generate customer invoices or to report the performance of existing projects
Actual Costing / The costing of timecards or any actual worked hours entered through a timekeeping system based on the actual payroll amounts interfaced from Oracle Payroll or imported from a third party payroll system.
Actual Transactions / Recorded project costs. Examples include labour, expense report, usage, burden, and miscellaneous costs.
Agreement Type / A classification of agreements. Typical agreement types include purchase order and service agreement.
Agreement / An agreement provides the details of the funding for projects and tasks. Each agreement that is defined includes the following items:
·  A customer
·  A hard or a soft limit for revenue and/or invoice
·  A currency amount
·  An organisation that owns the agreement
Apps & Certs / Applications and Certificates. A custom built module within Oracle eBS specifically for the management of applications and certificates that is operated in the Construction Industry
Assignment (HR) / A worker's assignment identifies their role within a business group. The assignment is made up of a number of assignment components. Of these, organization is mandatory, and payroll is required (for employees only) for payment purposes.
Assignment Number / A number that uniquely identifies a worker's assignment. A worker with multiple assignments has multiple assignment numbers.
Budget / Estimated cost, revenue, labor hours or other quantities for a project or task. Each budget can optionally be categorized by resource. Different budget types can be set up to classify budgets for different purposes. In addition, different versions can exist for each user-defined budget type: current, original, revised original and historical versions. The current version of a budget is the most recent baseline version.
Calendars (HR) / In Oracle Human Resources you define calendars that determine the start and end dates for budgetary years, quarters and periods. For each calendar you select a basic period type. If you are using the Statutory Absence Payments (UK) feature, you define calendars to determine the start date and time for SSP qualifying patterns.
Capital Project / A project in which an organisation builds one or more depreciable fixed assets
Chart Of Accounts / The accounting structure Kier as an organisation will use to record transactions and maintain account balances
Clearing Account / An account used to ensure that both sides of an accounting transaction are recorded. For example, Oracle General Ledger uses clearing accounts to balance intercompany transactions.
When you purchase an asset, your Payables group creates a journal entry to the asset clearing account. When your fixed assets group records the asset, they create an offset journal entry to the asset clearing account to balance the entry from the payables group.
Contact (HR) / A person who has a relationship to an employee that you want to record. Contacts can be dependents, relatives, partners or persons to contact in an emergency.
Contingent Worker (HR) / A worker who does not have a direct employment relationship with an enterprise and is typically a self-employed individual or an agency-supplied worker. The contingent worker is not paid via Oracle Payroll.
Contract Project / A project for which you can generate revenue and invoices. Typical contract project types include Time and Materials and Fixed Price. All projects that incur cost/expenditure and will bill clients for revenue will use contract projects.
Cost Budget / The estimated cost amounts at completion of a project. Cost budget amounts can be summary or detail, and can be burdened or unburdened.
Cost Distribution / The act of calculating the cost and determining the cost accounting for an expenditure item.
Cross Charge / To charge a resource to a project owned by a different operating unit.
Descriptive Flexfield / A field that your organization can configure to capture additional information required by your business but not otherwise tracked by Oracle Applications.
Direct Project / See Capital Project
Distribution Line / A line corresponding to an accounting transaction for an expenditure item on an invoice, or a liability on a payment.
Draft Invoice / A potential project invoice that is created, adjusted, and stored in Oracle Projects. Draft invoices require approval before they are officially accounted for in other Oracle Applications. (e.g. in Accounts Receivables)
Draft Revenue / A project revenue transaction that is created, adjusted, and stored in Oracle Projects. You can adjust draft revenue before you transfer it to other Oracle Applications. (e.g. in Accounts Receivables)
Event / A summary-level transaction assigned to a project or top task that records work completed and generates revenue and/or billing activity, but is not directly related to any expenditure items. For example, unlike labour costs or other billable expenses, a bonus your business receives for completing a project ahead of schedule is not attributable to any expenditure item, and would be entered as an event
Expenditure Category / A grouping of expenditure types by type of cost. For example, an expenditure category with a name such as Direct Labour refers to the cost of labour