Facilities Management Safety Steering Committee Meeting

Minutes: 4/20/2006

In Attendance: Joe Brinson, Mike Valde, Joe Marron, Megan Moeller, Tom Vine, Janiece Ford, Scott Slee, Dave Keeley, Dave Jackson, Keith Clasen and John Rutherford,

Bob Cozine,

Introductions: Jennie Stewart from UI Workers Compensation joined the meeting.

Review Agenda:

Opportunities and Goals (Dave J) Seven major initiatives have been identified and planned for in 2006.Everyone was asked to write down a specific goal for each initiative and turn into Dave J or Dave K

Wellness Updates (Megan) Starting the 2nd quarter of the Wellness Work Feature. This fall will be the year for a complete screening for all FM employees. The goal is to increase participation. Warm up at work is going well, Areas 4A and 3B have completed their one year participation. Megan is putting together a routine that includes stretches for golfers.

Dashboard Report (Joe) To date there are 6Near Miss Incidents and the total number of OSHA Recordable Injuries (as of 4/20/2006) stood at fourteen. Since the beginning of 2006, there have been 34First Reports of Injury with 25 investigated to date. So far this year is projected to be better than last year.

There weretwo new work orders this month. Two existing work orders have been completed, there are still three existing. The total number of “safety”work orders is five.

Case Reporter Update (Dave K.) There are currently 14 reports pending. Close out process was reviewed. Send information to Dave K who will review information, and send the close out notice.

Reports from Work-Unit Safety Committees:

This is a new standing agenda item that asks work unit based committee representatives to report out using the following template of questions:

  • What is the committee currently working on
  • What can you share with other committees
  • How can the Safety Steering Committee help
  • How is your unit becoming a safe work place
  • What is a Best Practice that your work unit is using

Custodial (Joe)The custodial supervisors are building momentum for how they will construct the custodial safety committee. All are willing and capable to get committee going. Custodial Area2 was the first to reach the halfway point of Route 66.

Blue (Scott)The Blue Team continues toreview LOTO procedures. They are also looking at updating MSDS. Water Plant has been inviting contractors to their safety meetings.

Power Plant (Tom)Discussed PPE expectation, a survey was sent out to all Plant employees, comments were finalized. Belt clips were bought for gloves. Other area of concerns were; oat hull cleaning, central vac system, noise levels particularly were postings adequate, and throwing heavy items into the dumpster. New hearing required area are more than 85 decibels.

Design and Construction Services (John)DCS is nearly ready to launch an OSHA 10 Hour on-line contractor training. They are working with KirkwoodCommunity College, a university in MO., and one in Omaha to develop the program. Also looking into having a quarterly stand up presentation on construction safety. DCS is currently negotiating for vendors for contractor training.

Best Practice Conference (Dave J.) The conference will be held May 17 at the Sheraton. There will be similar presentations in the morning and afternoon with a common lunch between. There are several presenters already committed including: AFSCME (Diane Brown will present on the ANSI Z10 standard for safety systems and safety systems at the University of Iowa), IOSHA, Alliant Crandic (zero recordables in 2005), Mortenson Const., Miron Const., Rockwell Coralville, Equistar, and Monsanto.

GoTo members will be pre-registered. Each area can earn one point for Route 66 for having 75% or more of their GoTo members attend. Each area will also receive an additional point for each pair of non-GoTo member that attend.

Craig Schmidt Award (Dave K.) Everything is set up and the website to nominate someone for the award is:

Custodial Ergo(Joe) Area 3B has been the main focus and the graduate students’ are almost done with their analysis.

Next Steering Committee Meeting – May 18th: This is the day after the Best Practices Conference. Diane Brown, AFSCME International will be here for safety systems planning sessions. The entire agenda will be devoted to planning and goal definition.

Adjourn – 2:45 p.m.

Minutes by Bryan Cooling