Attachment E
Checklist of Requirements for Processing of a 393
[ ] Request for Contract (RFC) Action Memo (see AGG website for sample). Contains the signature of the Division Director for the Program Component and the following information:
[ ] Purpose of action (new contract or modification to existing contract/task order; if modification, must have contract/task order number)
[ ] Period of performance for action being processed
[ ] Any special clearances/approvals (e.g., PWRA, Privacy Act…etc)
[ ] Project Officer point of contact information
[ ] Technical evaluation criteria if competitive
[ ] Names of possible sources for competition (GSA vendors)
[ ] Statement of Work (see AGG website for sample)
[ ] Independent Government Cost Estimate (IGCE)
[ ] Funding document (393) – will not have a req. number but will have the necessary signatures of program component approving officials
[ ] FMIB Number if applicable
[ ] APP Number if known
[ ] OIS signature if action involves any IT equipment/services. (Currently, Gem Nenninger signs 393 to show approval of IT Investment Review Board)
[ ] Justification for Other Than Full and Open Competition (JOFOC) if effort being proposed for one vendor only (see AGG website for sample)
[ ] Signature on 393 Verifying Not a Bundled Effort *
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Program Component Representative AGG Manager
* NOTE OF EXPLANATION:
Bundling is defined as consolidating two or more requirements for supplies or services, previously provided or performed under separate smaller contracts and now being rolled into one contract where it is unlikely that award could be made to a small business concern.
Effective 4/15/2003, program officials were required to certify on the front page of the 393 that the proposed effort receiving the funding either does or does not constitute contract bundling of requirements previously performed by small businesses. The certification must be approved at one level higher than the Project Officer.
** NEXT STEP
Once AGG Manager signs checklist, the entire package is returned to the project officer to have a requisition number assigned and to go through accounting for funds certification.