Exempt/Salaried Employee Training

Exempt/Salaried Employee Training

TimeSaver OnDemand

TimeSaver OnDemand is a web-based application that helps manage time and labor. It is accessed through your internet browser and operates via the Internet.

Accessing the Home Page:

1 -Click the radio button labeled Employee.

2 -Type your username and password

Username is your first and last initial followed by the last 6 digits of your WIT ID#. Example: John Doe, WIT ID W00012345 would have a User ID of JD012345.

Password is “welcome1” until prompted to change.

3 -Click Submit

Upon your first log in: you will be prompted to change your password for security reasons. If you have logged in as a manager, use the new password you created at that time. When prompted:

1 -enter the old (temporary)password

2 -enter the new password

3 -type the new password again to confirm.

Your password must be between 8 and 20 characters, use at least one number, and use at least one letter. Your password cannot be the same as your Username. Do not use more than three repeating characters. Also remember that passwords are case sensitive.

Upon logging in, you will be able to view your timesheet on the Time Card Editor screen.

You will notice that your timesheet defaults to the standard 7.5 hour workday Monday through Friday for full time employees. You will need to edit your timesheet to reflect vacation, sick, holiday time, etc.

The Pay Period Start Date & End Date in Time Card Editor will always default to the current pay period. To change the time frame, use the drop down list provided in the upper left corner of the screen and select Previous Period, Next Period or Date Range. If you select date range you must then enter start and end dates for the period you wish to view.

EDITING YOUR TIMESHEET

1-To enter time off, click the “+” icon to insert a new entry on the time card.

2-Choose a Date (if different from the highlighted transaction in the grid)Click Calendar icon to quickly choose the date needed. Click on the drop down list from the Pay Code total column and select the correct pay code from the list. Enter the total number of hours (7.5) in the Hours column. Please remember that as a salaried, exempt employee vacation, sick and personal hours will not be deducted for partial time off and therefore partial days off should NOT be recorded. Only enter paid time off in 7.5 hour increments. Although there are many different codes provided, the most common codes you will use are listed below:

VAC = Vacation

SCK = Sick

PER = Personal

HOL = Holiday

TRIP = Off campus training, conferences

3-Clickthe pre-Save icon when finished. The transaction is now entered on the grid for the date specified. You will notice that the default row for the day you are editing will remain until you save your edited timesheet to the TimeSaver mainframe by clicking at the bottom of your timesheet.

NOTE: You will only be able to add paid time off hours if there are enough hours available. You can view your available benefits balance by clicking on the Benefits tab.

When you have finished editing your timesheet for the pay period, you must approve your timesheet. You should approve your timesheet at the end of each pay period so that your supervisor can review and approve your timesheet by the payroll deadline.

Click on the Approve button at the top of your timesheet, check off the box indicating that you agree to the attestation statement provided and then click OK.

Your supervisor will now be able to review, edit and approve your timesheet for payroll.