TASA 2008 Conference Organising Committee Meeting #5
Thursday 1 November, 1pm-2pm
Room 519 John Medley building.
MINUTES
Attendees: Deb Warr, Tim Marjoribanks, Jodie North (MCM), Alex Hammond (Communications)
Apologies: Andrew Kenyon, Jo Barraket, Andy Dawson, Dean Lusher, , Johanna Wyn, Jenny Lewis, Marilys Guillemin, Millsom Henry-Waring, Priscilla Pyett, Jui-shan Chang
Website and Flyer
-Alex Hammond attended the meeting to discuss the design concept and requirements for the overall image, website and brochures.
-Suggestion of montage of City of Melbourne images to convey the different aspects of the city. “Gritty” Communications will provide montage of pictures/design for committee comment to be used on flyer and website
-Flyer options to be a postcard or A4 flyer. Communications to get quotes on the printing costs for final decision.
ACTION: AH
-Copy written by Tim confirmed to be used as copy for flyer
-Website to be set up in time for 2007 Conference.
-Website link to be provided to TASA so it can be placed onto TASA logo. Alex to speak to TASA web designers to arrange this.
-All marketing materials to advertise the TASA website / conference link
Critical Path and Key Dates
-A critical path for the coming year was provided by Jodie to committee
-The key dates for call for papers and registration confirmed as below:
Call for Papers & Abstracts OPENS / Monday 28 January 2008Registration OPENS / Monday 25 February 2008
Call for Paper Submission CLOSES / Monday 04 August 2008
Call for Abstract Submission CLOSES / Monday 29 September 2008
Early Bird Registration CLOSES / Monday 13 October 2008
Budget and Registration Fees
-Proposed registration fees discussed as follows:
ACTION: TM -Tim to pass by TASA executive
-
REGISTRATION FEES - EARLY BIRDFull Non Member Registration / 625
Full Member Registration / 500
Student Registration / 350
Day Non Member Registration / 250
Day Member Registration / 200
REGISTRATION FEES - STANDARD
Ful Non Member Registration / 725
Full Member Registration / 600
Student Registration / 350
Day Non Member Registration / 275
Day Member Registration / 225
-Financial aim for conference to make a small profit – at least minimum of $2500 after return of seed funding to TASA
-JN to provide Tim with regular financial updates for reporting to head of School
-
Venue – Update
-Venue Management has confirmed the booking of rooms for below
-Room bookings can be trimmed down once program confirmed.
-Discussion of getting a marquee set up in Eco and Commerce court yard for catering and exhibition purposes etc…
ACTION: JN – get quote and options for marquee for discussion.
-Computer/ Internet access to be made available
ACTION: JN – Jodie to enquire regarding computer labs in Eco and Commerce
EC & Comm Foyer / Tuesday 2 - Friday 5 December 2008Ec & Comm-Copland Theatre / Tuesday 2 - Friday 5 December 2008
Ec & Comm-115 [Prest Theatrette] / Wednesday 3 - Friday 5 December 2008
Ec & Comm-G11 [Theatrette 1] / Wednesday 3 - Friday 5 December 2008
Ec & Comm-G12 [Theatrette 2] / Wednesday 3 - Friday 5 December 2008
Ec & Comm-G13 [Theatrette 3] / Wednesday 3 - Friday 5 December 2008
Ec & Comm-Wood Theatre / Wednesday 3 - Friday 5 December 2008
Old Arts-Theatre A / Wednesday 3 - Friday 5 December 2008
Old Arts-Theatre B / Wednesday 3 - Friday 5 December 2008
Old Arts-Theatre C / Wednesday 3 - Friday 5 December 2008
Old Arts-Theatre D / Wednesday 3 - Friday 5 December 2008
Old Arts-Theatre E / Wednesday 3 - Friday 5 December 2008
Sponsorship
-JN to source suggestions and contacts from committee for potential sponsorship and exhibition bookings
Program / Call for Abstracts
-Suggestions for keynote speakers discussed including Andrew Abbott, Barbra Mistel(?), Ian Anderson
ACTION: Committee – circulate ideas around for discussion at next meeting
Next Meeting
-THURSDAY 29th NOVEMBER 1pm-2pm (meeting to be held a week prior to 2007 Conference)
-MAJOR ITEMS FOR DISCUSSION – Keynote Speaker options, Program Themes, Call for Paper options’