Memo

To: / Finance Committee
From: / Steve Drago, Executive Director
C.C.: / Joe Jackson and Danielle Azar, Associate Directors
Date: / May 4, 2016
Re: / Responses to Questions, Suggestions and Requests from
May 3, 2016 Finance Committee Meeting
  1. Enhance Budget Assumptions document to address average number of anticipated staff vacancies that are factored into the new FY budget.See attached, updated Budget Assumptions document.
  2. Add more detail to the Budget Assumptions for Contract Business Sales (5120). See attached, updated Budget Assumptions document.
  3. Move $109,109 from FY 15/16 budgeted to a separate line item (e.g. discretionary salaries). See attached, updated FY 16/17 Proposed Budget.
  4. Provide an administrative allocation comparison, including related salaries, for previous budget year, current budget year and new budget year. See attached spreadsheet with explanations.
  5. Provide a list of what is included in the development fund revenue. See attached document.
  6. Provide a projected cash flow for the new group home (Santa Fe Hills). This does not have an effect on the 16/17 budget, so recommend postponing this request.
  7. Suggestion to move fingerprinting to a business income/expense fund. Fingerprinting was moved from HR to Admin Services for the new budget year because it more appropriately belongs in Administrative Services. The fingerprint expense and manpower is convoluted by our own staffs’ screenings and re-screenings. Therefore, it will remain within the Administrative Services fund (93) for the new budget year.
  1. Suggestion to create a “deposit for reserves” GL account. See Capital budget before deciding.
  2. Have the Finance Committee and/or Board meet the new management staff on the businesses side. To be arranged in the near future.
  3. Why is revenue $146,249 on the projected FYE 15/16 and $141,385 on the 15/16 budgeted? We did not include PTO accrual expense on the 16/17 budget. There were also some negative projected FYE 15/16 budget line items that were not included, e.g. Consumer Support and Gain/Loss on Disposable Assets.
  4. Provide Century Oaks YTD and projected capital. See attached document.
  5. Provide Capital Budget for 2016-2017. See attached document.
  6. Why does $212k on previous memo to Board (re: increased revenue and DSP post probationary increase) differ from $203,447 on proposed 16/17 budget? The memo sent to the Board included increased revenue of $212k, of which $204,641 was proposed to be spent on DSP post probationary increase. The final budget figure for this increase is $203,447 vs $204,641.
  7. Discuss/decide on inclusion of SIL staff in proposed DSP pay increase. The current average hourly rate for our DSPs is $9.25 per hour, and $9.88/hour for those who earn the PWS bonus. The current average hourly rate of our SIL staff is $12.12 per hour. The proposal for the increased recurring revenue is to increase the base pay for Direct Support Professionals (DSPs). If we begin considering pay increases for positions in the higher pay grades who provide direct support services, then we would/should also consider Assistant Managers and Supported Employment Coaches. However, again, the intention of this increase is to target and help attract and retain quality entry-level Direct Support Professionals.

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