ATC Lecture Hall List

(Please read guidelines regarding the use of the lecture hall)


(Date) / To Do / Helpful Forms/Links
1) Read Guidelines for Use of the ATC Lecture Hall and Lobby Space (found below).
2) Submit ATC Lecture Hall Request form to check availability of space and to start approval process. Before submitting your form, you must receive an approval signature from your dean or vice president. / (located under the section titled “Auditorium”)
3) WAIT for email with reservation confirmation from University Events before completing any additional request forms.
4) Work with University Events team to plan support needs. /

5) Submit Technology Support Request Form to ATC AV support team outlining event needs. / (located at the section titled “Other”)
6) Submit Event Registration to University Police and include any support and parking needs. /
7) Submit a Facilities Management Work Request form after you receive confirmation email of room availability. Please note a request for custodial cleanup of the space following your event is required. / , or fax to x2075;

8) Submit a Special Events Risk Assessment Form to the Office of Administration - Vanessa Balderrama.
If serving alcohol, be sure to complete Part 2 of the RiskAssessment. /
9) Confirm your reservation by sending a copy of the approved Risk Assessment, Technology Request, and Facilities Management Work Request forms to Brennae Benda. / Email Brennae Benda, x6962
10) If your event has food or beverage (only allowed in lobby, not in lecture hall) submit catering request to Chartwells.
Chartwells is the only approved caterer for the Space. No outside food of any kind is allowed, including pick-up and delivery without prior approval. /

*Confirmations are sent via email to the contact person listed on the request form. If you have not received a confirmation your reservation is not guaranteed. Please check your email before contacting the office of the president regarding the status of your reservation.

Guidelines for Use of the ATC Lecture Hall and Lobby Space

  • All information on the reservation form must be completed.
  • Reservation form must have an approval signature from your dean or vice president before submitting.
  • All events in the space must be sponsored and coordinated by a campus department/school.
  • A fee will be applied for use of this venue. The charge will vary depending on the request for use.
  • The facility is not available for outside group rental.
  • Requesting groups will work with University Events to schedule their event.
  • You are responsible for all support arrangements (technology, facilities, parking, catering). Please note that even if you do not have a set-up, you are required to submit a facilities management work request to clean the venue immediately following your event.
  • You must schedule and utilize ATC AVsupport team for all audio visual needs.
  • You will be required to attend a content walkthrough/review with the AV support team prior to your event.
  • Each event must have a designated event manager and designated ushers. A training session prior to the event is required.
  • Event will be approved based on parameters including: size of group, type of event, and purpose of event.

Please Remember

  • The venue is reserved for special events only and managed by University Events.
  • Notify University Events if your event cancels so it can be removed from the calendar.