EMS MONITORING AND MEASURING WORKSHOP – FORM 1

Activity / SEA
(Yes/No) / Objective / Target / Operational Controls / Key Characteristics / Monitoring & Measuring Method / Equipment Required / Reporting Method / Frequency / Responsibility
GROUP 1
Spills & Releases from UST Filling Operations at the Transportation Building
Electricity Used on Campus
Hazardous Waste generated on campus / Yes / Reduce the amount of hazardous waste generated on campus / Reduce hazardous waste generation amount by 5% (compare to 2009) / Environmental Management Plan (EMP) – 002
WI 002: Satellite accumulation area
WI 003: Central Hazardous Waste Storage area / Pounds per calendar year
Percentage of employees trained / Manifest copy
Training logs / Scale and conversion method
Media source, youtube, powerpoint / EMS Plan
EMS Officer / Quarterly
Annual/new hire / Deans and Directors
Evaluation of Universal Waste Requirements / No / NA / NA / 1)  Monthly inspections
2)  Annual facility manager review
3)  Training / Regulatory Compliance / Radon inspections / Camera / Email / Quarterly / EMS Team delegate
GROUP 7
Spills & Releases from UST Filling Operations at the Transportation Building / Yes / NA / NA / 1)  WI – 004: Petroleum Product Delivery
2)  SPCC Inspections
3)  Maintenance of UST Leak Detection Systems / Spills
Frequency of deliveries / Purchasing logs
Spill logs
Rectify logs
Leak detectional qualification / Spill Kits
Drain covers
Electricity Used on Campus / Yes / Reduce the amount of electricity used on campus / Reduce electricity usage by 5% (compare to 2009 usage) / Environmental Management Plan (EMP) – 003
Purchase & install 5 meters
Install light sensors at locations with new meters / Meters / Fear bills
Meters
Hazardous Waste generated on campus / Yes / Reduce the amount of hazardous waste generated on campus / Reduce hazardous waste generation amount by 5% (compare to 2009) / Environmental Management Plan (EMP) – 002
WI 002: Satellite accumulation area
WI 003: Central Hazardous Waste Storage area / Types of hazardous generated
Amount generated lbs/year
Number of regulatory violations / Review completed forms/documents
Hazardous manifests
Satellite accumulative logs
Training logs
Number of inspections / Scales for weight
Ph measuring devices and treatment to change Ph / Inspected loss
Annual Tier II Report / Central Storage weekly
Satellite storage monitoring each semester / Plant operations Manager
EH&S Manager
Department Head
Evaluation of Universal Waste Requirements / No / NA / NA / 4)  Monthly inspections
5)  Annual facility manager review
6)  Training / Amount generated lbs/month
Regulatory requirements
1 year storage / Area inspections
Physical inspections / Adequate containers / Inspection logs / Monthly
Quarterly / Plant Operation Manager
EH&S Manager

EMS CORRECTIVE AND PREVENTATIVE ACTION WORKSHOP – FORM 3

GROUP 1

A. Audited Building/Department: Environmental, Health & Safety Department
Audit Date: September 28, 2010
Auditee(s): Judy Knows / Auditor(s): Joey Walker
B. Description of Non-Conformance
A campus wide evacuation drills were not performed in 2008 and 2009
Audit Criteria: EMS Procedure 10.0 entitled “Emergency Preparedness and Response” states that DDDU will conduct campus wide evacuation drills at least once a year. / C. Root Cause Analysis:
·  Lack of knowledge
·  Lack of support
·  Poor priorities
D. Correction Action
·  Training
·  Send request to Board, Admin, etc.
·  Put it on job description
·  Conduct 1 or more tests
Date of Implementation:
E. Prevention Action:
·  Set a standard test date
·  Fire Marshall’s report
Date of Implementation:
F. Verification:
Date of Verification:
Auditor (signed) / Date:


GROUP 7

A. Audited Building/Department: Environmental, Health & Safety Department
Audit Date: September 28, 2010
Auditee(s): Judy Knows / Auditor(s): Joey Walker
B. Description of Non-Conformance
A campus wide evacuation drills were not performed in 2008 and 2009
Audit Criteria: EMS Procedure 10.0 entitled “Emergency Preparedness and Response” states that DDDU will conduct campus wide evacuation drills at least once a year. / C. Root Cause Analysis:
·  Poor communication
·  No campus wide alert notification available
·  Lack of resources
·  No participation or commitment from those in charge (Buy-in)
D. Correction Action
·  Install campus wide alert system
·  Have senior management instruction and communication to lower
·  Plan and build into budgets (annual)
·  Write into policies / assign responsibility to an individual 3 months for long employment
Date of Implementation:
E. Prevention Action:
·  Audit systems
·  Assign someone responsibility (assign more than one person)
·  Provide sign off of responsibility
Date of Implementation:
F. Verification:
Date of Verification:
Auditor (signed) / Date:

EMS CONTROL OF RECORD WORKSHOP – FORM 4

GROUP 1, 3, and 7

Record Type / Retention Time / Location / File Name / Controlled By / Disposal Method /
I. HAZARDOUS WASTE RECORDS
1. Hazardous Waste Manifests / Forever plus a Day / Office of EH&S Officer – locked file cabinet / Hazardous Waste Manifest –
(add year) / EH&S Officer; EMS Representative; VP of Finance; President / None
2. Weekly Hazardous Waste Inspection Logs
3. Hazardous Waste Determination Forms
4. Hazardous Waste Training Logs
5. SAA Inventory Logs – Satellite Accumulation Area
II. SPCC RECORDS
1. Monthly inspection logs / 3 years / EH&S / SPCC monthly inspection / EH&S / Shreds
2. Daily UST Leak Detection Tests / Life of tank / EH&S / UST Leak detection Tank # / EH&S / None
3. Annual Training / 3 years ___ employee separation / EH&S / SPCC personnel training (year #) / EH&S / Shred
4. Annual SPCC Plan Review & Update / 5 years / EH&S / SPCC Plan / EH&S / Shred
III. AIR EMISSIONS RECORDS
1. Paint Booth Air Permit / Forever / EH&S Officer / Air permits / EH&S / None
2. Paint Usage Logs / 3 years / Paint booth & EH&S / Paint logs / Painter and EH&S / Shred
3. VOC Air Calculations / Forever / EH&S / VOC Air Calculations / EH&S / None
4. Annual Air Emissions Inventory Update & Title V Calculation / Forever / EH&S / VOC Air Calculations / EH&S / None
IV. LICENSES, REGISTRATION & OTHER APPROVALS
1. Pesticide Applicator / Forever / EMS / Regulation/year / EMS
2. Refrigeration, CFC Repair / 3 year / EMS / Regulation/year / EMS / Shred
3. Swimming Pool Operator / 3 years / EMS / Regulation/year / EMS / Shred
4. POTW approval letter for specific Wastewater Discharges / Forever / EMS / Regulation/year / EMS
5. UST Registrations / Forever / EMS / Regulation/year / EMS
6. TSCA Letter from Power Company - Transformers / Forever / EMS / Regulation/year / EMS
V. EMS RELATED RECORDS
1. List of Environmental Aspects & Impacts
2. List of Significant Environmental Aspects