Contact Devra Holmquist, Troop 399 @ 207-321-1837 or
January 26, 2017
2017 Klondike Derby Participant Packet
Troop 399 Hut, Brock Road, Lyman ME
43.519003, -70.697426 * Across from the soccer field
Friday, February 3, 2017 Overnight Camp Out 4:00pm to 6:00pm - Registration & Set Up
Saturday, February 4, 2017 Klondike Derby 7:30am Scout - Registration Opens
9:00am - Event Starts
9:00am - Registration for Webelos
It’s almost Derby time and Troop 399 is ready! Event logistics are below.
Be Prepared; Know What to Bring
o Winter wear and boots (extra pair of socks)
o GPS & First Aid Kit
o Egg for event (must arrive at city unbroken)
o Lunch (foil dinner is recommended)
o Fire wood for event & Donation to some cities
o Items to start fire and cut egg
o Containers to carry out ashes and trash
o Scout approved knife (must have Totin’ Chip)
o Rope, twine, patrol flag on a pole
o Token to leave in the Geocache Box
Check List
o Scout Medical Forms A&B
o Register for Friday night camping; campsites will be assigned
o Registration forms and payment for all attending scouts/adults in your unit
o Token to leave in the Geocache Box
Arrival Instructions for Friday, February 3, 2017
o Check in at Registration (the warming hut) upon arrival to receive camp site assignment
o Turn in Medical Forms A&B for each scout camping out
o Register your Unit and provide payment; One representative from each participating Patrol, MUST check in at registration
Arrival Instructions for Saturday, February 4, 2017
o Upon arriving at the event location, parking will be at the Soccer Field
o Sleds, supplies and equipment must be unloaded in the parking lot and walked into the event
o For safety of all attending, only pedestrian traffic will be allowed on the event road after 730am
o Please respect the Crossing Marshall at the event; the road to the event is on a curve and traffic tends to be fast. Pedestrian safety is important, therefore, we will have an assigned marshal to assist pedestrians crossing the street. Signs will also be posted warning traffic that an event is ahead
o One representative from your Patrol must register at the hut; payment is due at this time
o Patrols will receive sled tag, event map, city packet and heat assignment; One representative from each participating Patrol, MUST check in at registration
Sled Judging Requirements
o Submit or bring two photos of your troop working on your sled prior to Klondike (new this year)
o These photos can be emailed to or brought to the event
o All patrol members must be present at the time of judging
o Patrol name must be visible on sled (on flag does not count)
o Patrol symbol must be visible on sled (on flag does not count)
o Patrol Flag, not part of sled
o Troop number visible on sled
o Troop town visible on sled
o Troop sponsor visible on sled
o Nugget pouch presented on request
o Geocaching treasure presented on request
o Ash from fires made during the Klondike presented on request
o Patrol Pride: clean, new paint, unique, patrol spirit
Patrols can earn a maximum of 100 points; each criteria earns individual points.
Miscellaneous
o The warming hut will be the center of all activities for the Klondike to include
o First Aid
o Emergency refuge for overnight campers
o Registration for patrols and staff/mayors
o Snack shack (Troop 399 fundraiser)
o Food will be sold to visitors and staff (not scouts/patrols or leaders participating in the Klondike)
o Hot dogs, Chicken Soup & Chili
o Coffee & Hot Chocolate
o Muffins & Donuts
o Cookies & Whole Fruit
Every effort will be made to offer nut free items
Scout Expectations
This will be a fun and challenging event for scouts. With that said, there are some expectations the Klondike Planning Committee has identified below that all scouts will be required to abide by.
o Follow all scout safety procedures
o Stay on marked trails
o Report injuries, safety hazards or any problems to a leader or volunteer immediately
o No foul language, arguing among patrol or with other patrols
o Disrespect of leaders and volunteers will not be tolerated
o This is a scout only event; parents and leaders are not permitted to assist in challenges
o Leave no trace; includes ash from fire, trash, equipment, etc.
Anyone found not to be following the rules above will lose nuggets or even worse, be eliminated from the event.
2017 Klondike Derby
Hosted by Troop 399
*Agenda*
Friday, February 3, 2017
NOTE: Advance registration is required for camping out on Friday night
Friday Night Camp Out
4:00pm to 6:00pm Registration & Camp Set Up
6:00pm Fire Pit Open
*Forms A & B are required for each scout and must be turned in at time of registration
*Troop 399 Hut will be open/staffed as the “warming hut” on Friday and Saturday for emergencies only
Saturday, February 4, 2017
730am to 8:45am Registration (Webelos registration begins at 9:00am)
9:00am Cities Open / First Heat kick-off
11:00am to 1:00pm Lunch (time determined by heat number)
1:00pm to 3:00pm Klondike Continued
Upon individual unit completion Sled Judging
Upon individual unit completion Scouts pack up and check out (leave no trace)
A representative from each Troop must check-out at Registration when the team leaves the event. For scout safety reasons, we want to make sure there is no one left on the trail/in the woods.
Directions to Event:
From Alfred Center
*Travel North on Route 202 about 2.5 miles
*At the State Police Barracks, turn RIGHT onto Brock Road
*Parking lots and Klondike site are approximately 1 mile
From Waterboro Center
*Travel South on Route 202 about 2 miles
*At the State Police Barracks, turn LEFT onto Brock Road
*Parking lots and Klondike site are approximately 1 mile
Parking
*Parking for this event will be marked. There will be a primary (lot #1) and 2 overflow lots
*The road to the “hut” will be pedestrian only; no vehicles/trailers
*Primary parking area will be at the Bunganut Soccer Field (across from the hut road)
*Overflow parking will be at the Bunganut Lake Town lot
*Drop off of equipment is allowed; on road parking is not permitted
NOTE: This map is in DRAFT Format. It will be modified as we continue the planning for this event. A larger scale, more detailed map will be provided at the event.
KLONDIKE CITIES
City Name Activity Mayors & Assistants
Aroostook Ropes Rick Raynes
Androscoggin Hard Times Bill Frederick, Henry Zwetsloot & Mark Aportia
Piscataquis First-Aid Jeb Cobb & Jacob Lanue
Oxford River Crossing Caleb Frederick
Cumberland Sled Race (includes Lashing) Order of the Arrow
York 2-Scout Buck Saw Rob Barry
Kennebec 4-Scout Snow Shoe Mike Bell
Hancock Flag Raising w/Lashing Dave Wade
Washington Fire Competition Dan Seymour, Steve Kovacks & Steve Houser
Somerset Tug-of-War Order of the Arrow
Waldo Rescue Peter McHugh
Franklin Geocaching Jacob Gervais & Andrew Lanoix
Lincoln Lunch Station Rich Lanoix
REGISTRATIONMayor Assistant(s)
Robin Bridge Deb Cormier, Kim Foglio & Ron Lemmons
Summary of Event
o Registration opens for all Scouts (Sr. & Jr. divisions) at 7:30am and ends at 8:45am
o Registration will be located at the hut on Brock Road, Lyman Maine
o Registration for Webelos will begin at 9:00am
Troop Leaders will need to provide
o Payment for all scouts and volunteers participating
o A&B Medical forms for all scouts
o Contact number for each Patrol Leader
Troops will receive
o Sled Tag Number
o Sled Heat Number
o Pouch for Nuggets
o Event Map and City Packet