PQQ1 – Economic Operator Pre-Qualification Questionnaire
Name of Company completing this form: / [Insert Company Name Here]
If part of a Consortium insert name of Consortium / [Insert Consortium Name Here][If known]
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This document is one ofsix parts, as listed below which form the Pre-Qualification documentation.
Please ensure that no part or page is missing or duplicated.
Document No / TitleDocument 1 / Memorandum of Information
Pre-Qualification
Questionnaire Package (PQQP) / PQQ1 / Economic Operator
PQQ1A / Economic Operator Financial Addendum
(only required if Economic Operators have completed Option 2 or Option 3 of PQQ1 or PQQ1C, Part B, Question [B-01])
PQQ1B / Economic Operator Health & Safety Addendum
PQQ1C / Consortium Member Addendum
(Completed by Consortium members only)
Document 2 / Appendices A-H
CONTENTS PAGE
GUIDANCE FOR Completion of PQQP
PART A - GENERAL INFORMATION ABOUT THE economic OPERATOR
[A-01]ECONOMIC OPERATOR’S STRUCTURE
[A-02]CONSORTIUM MEMBERSHIP
[A-03]CONSORTIUM’S PROPOSED ADMINISTRATIVE ARRANGEMENTS
[A-04]ECONOMIC OPERATOR’S ADMINISTRATIVE INFORMATION
[A-05]ECONOMIC OPERATOR’S NAMED CONTACT DETAILS
[A-06]STRUCTURE OF THE ECONOMIC OPERATOR TEAM
PART B - Information as to economic and financial standing and compliance with EU/UK procurement legislation
[B-01]REGISTRATION WITH CONSTUCTIONLINE
[B-02]FINANCIAL ASSESSMENT
[B-03] FINANCIAL INFORMATION
[B-04] Equality of Opportunity
[B-05]Unlawful Discrimination
[B-06]insurances
[B-07]Licences, accreditations and certification
[B-08]professional conduct...... 17
PART C - HEALTH AND SAFETY
pART D - TECHNICAL and/or PROFESSIONAL ABILITY
[D-01]TECHNICAL CAPACITY...... 21
[D-02]TECHNICAL CAPACITY M&E SUBCONTRACTOR...... 27
FREEDOM OF INFORMATION
DECLARATION
Receipt of PQQP clarification notes declaration
ANNEX 1 - DOCUMENT RETURN REGISTER
GUIDANCE FOR Completion of PQQP
- This pre-qualification questionnaire should be read in conjunction with the accompanying Memorandum of Information (MoI). All defined terms within this document are explained within the glossary of the MoI.
- This document is one of sixdocuments that together make up the complete Pre-Qualification Questionnaire Package (PQQP) to be submitted toArds and North Down Borough Council
- This document is arranged in 4Parts (A, B, CD) as described below and all information sought in all parts must be provided and all questions answered.
Part / Content
A / General Information about the Economic Operator / Compliance/Minimum Standards (These parts do not contribute to the scored evaluation)
B / Information as to economic and financial standing and compliance with EU/UK procurement legislation
C / Health and Safety
D / Technical and/or Professional ability / Minimum Standards & Ranking (Evaluated and scored)
- Failure by anEconomic Operator to complete all questions fully and in accordance with all requirements therein and to return the PQQP and all supporting information required by the submission date and time may result in the Economic Operator’s submission being rejected subject to Section 5 in the MoI.
- Where the role of anEconomic Operator is to be fulfilled by a Consortium of two or more organisations,they shall designate a “Lead Enterprise” who will complete PQQ1 document together with all required addendum and supporting documentation. All other members of the Consortium shall submit as part of the PQQP submission a completed Consortium Member Addendum (PQQ1C) document together with all required addendum and supporting documentation.
- Part D is scored and if the Economic Operator meets the minimum standard for Technical and/or Professional ability their overall score is used in ranking the Economic Operators.In the case of a Consortium the Lead Enterprise shall complete Part D of this document on behalf of the whole Consortium.
- For Consortium the ‘Member Designation’ given in response to question [A-02] of this document shall be maintained throughout the whole submission.
- All questions must be answered in English.
- Where a YES or NO response is requested, please clearly indicate the intended response within the drop down list provided - See [---] within document.
- A non-UK based Economic Operator is requested to answer any of the questions in this questionnaire that specifically refer to UK legislation by substituting, where relevant, the appropriate legislation or code of practice which is equivalent and applicable in its domestic jurisdiction.
- The Contracting Authority reserves the right to require evidence or additional evidence in relation to any answer given to questions in this questionnaire.
- The Economic Operator must, without undue delay, inform the Contracting Authority of any changes to the information provided in response to any questions in this questionnaire that may arise at any time during theEconomic Operator’sparticipation in this procurement process.
- This document has been electronically locked in order to maintain formatting and limitations to the size of responses to specific questions. An Economic Operator must enter its response within the text boxes provided in this actual document and adhere to the limit set on the number of characters. Answers submitted in any other replica documents created by the Economic Operator will be rejected in the interest of maintaining equality in the size and format of Economic Operators’ submissions.
- Economic Operators shall note that the number of characters includes spaces and paragraphs and is as calculated by the word processor and may vary slightly from the nominally declared value. For editing and spell checking purposes an Economic Operatormay wish to prepare its response elsewhere and paste it into this document.
- Unless specifically requested in the questionnaire, additional supporting information beyond that typed into the text boxes, will not be assessed. No general marketing or promotional material from the Economic Operator or any Subcontractor/Sub-consultant either in answer to any of the questions or for any other reason, should be included.
- Where supporting information is specifically requested it should be clearly marked with the number of the question in the PQQP to which it relates.This additional information must be in a font size no smaller than equivalent to 12pt Arial and be submitted in Microsoft word 2003 format.If there is a need to compress files please use WinZip using file extension “.zip”.
- An Economic Operatormust ensure that itsresponse to each question is relevant and focused on addressing the question asked. Each question will be evaluated only on the information provided in the response text box (es) provided for that particular question and any specifically requested and referenced appendices. No marks will be awarded for a particular question for information given in response to any other question or elsewhere in the PQQP.
- Once completed the PQQP should be submitted in accordance with the requirements set out in the MoI Section 4– PQQ Submission.
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PART A - GENERAL INFORMATION ABOUT THE economic OPERATOR
[A-01]ECONOMIC OPERATOR’S STRUCTURE
The application may be made by a single Economic Operator or a Consortium(two or more Economic Operators prepared to accept joint and several liabilities for delivery of the works and or services required under the proposed contract).
Indicate your structureby selecting “Yes” in the appropriate drop down box in the table below.
SELECT ONE OPTIONBasis of Application / A single Enterprise / [---]YesIf “Yes” move to [A-04]
A Consortium / [---]Yes
[A-02]CONSORTIUM MEMBERSHIP
Provide in the table below, details of ALL Consortium members.
Name of Consortium / [Enter name here][If known]member designation / Company Name only / ADDRESS / Confirm Consortium Member Addendum PQQ1C is Attached
“Lead Enterprise” submitting the PQQP on behalf of the Consortium / [Enter name here] / [Enter address here]
Consortium Member No.2* / [Enter name here] / [Enter address here] / [---]YesNo
Consortium Member No.3* / [Enter name here] / [Enter address here] / [---]YesNo
Consortium Member No.4* / [Enter name here] / [Enter address here] / [---]YesNo
•Note: See Section 3.3 of the MoI, where each member of the Consortium must complete a separate copy of PQQ1C (including where applicable PQQ1Aand PQQ1B), as if each organisation was a single enterprise.
[A-03]CONSORTIUM’S PROPOSED ADMINISTRATIVE ARRANGEMENTS
Provide a statement to describe how you intend to form a consortium indicating the lead enterprise. Please enter your response in the text box provided below which is limited to 3000 characters.
[Please enter text here - 3000 characters max][A-04]ECONOMIC OPERATOR’S ADMINISTRATIVE INFORMATION
Complete the table below.
[In the case of a Consortium the details shall be that of the “Lead Enterprise”. All other Consortium members shall separately provide their company details in their Consortium Member Addendum PQQ1C.]
Trading name of the Economic Operator / [Enter name here]Registered name of the Economic Operator / [Enter name here]
Main address / [Enter address here]
Registered Address
(if different from above) / [Enter address here]
Status
(e.g. Partnership, Ltd Company, Consortium) / [Enter text here]
If Limited Company / Date of Incorporation / [Enter date here]
Registration Number / [Enter number here]
VAT registration / [Enter number here]
Telephone / [Enter number here]
[A-05]ECONOMIC OPERATOR’S NAMED CONTACT DETAILS
As part of your registration you have provided a point of contact for your organisation in respect of your response to this PQQ. The Contracting Authority shall not be responsible for contacting your organisation in relation to this procurement through any routeother than the nominated contact.You must therefore ensure that any changes relating to the contact are made promptly.
The Contracting Authority/Managing Agent shall not be responsible for contacting your organisation in relation to this procurement through any route other than the following nominated contact point :-
Name / [Enter name here]Title/Position / [Enter Title/Position here]
Organisation / [Enter name here]
Address / [Enter address here]
Telephone / [Enter number here]
Mobile number / [Enter number here]
Fax / [Enter number here]
E-mail / [Enter address here]
[A-06]STRUCTURE OF THE ECONOMIC OPERATOR TEAM
Please provide details in the table below of all the members that comprise the Economic Operator Team.
Subcontractor / Company Name onlyMechanical
Subcontractor / [Enter text here]
Electrical Subcontractor / [Enter text here]
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PART B - Information as to economic and financial standing and compliance with EU/UK procurement legislation
Before completing Part B please read Section 5.5 in the Memorandum of Information (MoI).
For the avoidance of doubt, questions within Part Brelate to compliance and assessment of the Economic Operator’seconomic and financial standing and compliance with EU/UK Procurement Legislation and do not form part of the scored evaluation.
Notwithstanding this,an Economic Operator and itsSub-contractors must provide the information requested in these questions to ensure compliance. Economic Operators who fail to meet the minimum financial standing, fail to fully complete the compliance questions or for any other reason are deemed ineligible in accordance with the Public Contracts Regulations will be rejected.
It is the Economic Operator’s responsibility to ensure all information held by Constructionline in relation to the PQQP is up-to-date by the date of submission of the PQQP.
In order to be eligible to tender for a project an EO’s Constructionline Category Value (notation for a particular category of work) must be at least equal to the annual projected spend under the contract. This will be assessed on a pass/fail basis (e.g. a £10m project over 24 months would require a Category Value of £5m).
In the case of a Consortium, the combined Constructionline Category Value of the Consortium members must be at least equal to the annual project spend under the contract and no member of the Consortium shall have a Category Value of less than 40% of the annual project spend. (E.g. a £10m project over 24 months would require a Category Value of £5m with the minimum Category Value of a Consortium member being £2m).
In order for an Economic Operator to be eligible to participate in this competition they must have a Constructionline Category Value equal to or greater than the value set out in Table 1 below in at least one of the work Categories set out in Table 1a below.
Where the Economic Operator is a Consortium then the sum of their Constructionline Category Values must be equal to or greater than the minimum category value set out in Table 1 for the Economic Operator in at least one of the work Categories set out in Table 1a. No member of the Consortium shall have a Category Value of less than 40% of the minimum value required (refer to MoI, Section 5.5 (d)).
Table 1 – Category ValueMinimum Category Value for Economic Operator / £16,800,000
Consortium members only– Each member must have a minimum Category Value of £6,700,000.00and the sum of their Category Values must be equal to or greater than the value set out above.
Table 1a – Relevant Work Categories
Sector / Category / CPV
Building General - General / Building (General) / 45210000-2
Building General - Sector / Building (Sports & Leisure) / 45212000-6
In question [B-01]Economic Operators shall identify the option which applies to them and complete the remainder of Part B as instructed.
[B-01]REGISTRATION WITH CONSTUCTIONLINE
Select“YES”for the option below which applies and complete the remainder of Part B as instructed.
- SELECT ONE OPTION ONLY
OPTION 1
I confirm we are registered and have registered (active status) with Constructionline / [---]YES
[Select from drop down box]
Constructionline Registration Number: / [Enter number here]
Instructions
If you answer YES to this statement and can meet the Contracting Authorities ‘Relevant Work Category’ and Category Value requirements complete questions [B-02] to [B-08] only.
Or
OPTION 2I confirm we are registered and have registered (active status) with Constructionline / [---]YES
[Select from drop down box]
Constructionline Registration Number: / [Enter number here]
Instructions
If you answer YES to this statement but you cannot meet the Contracting Authorities ‘Relevant Work Category’ and Category Value requirements complete questions [B-03] to [B08] and the Financial Addendum document (PQQ1A).
Failure to complete PQQ1A by the closing date and time may result in your application being rejected.
Financial Addendum PQQ1A attached / [---]YESNO
[Select from drop down box]
Or
OPTION 3I confirm we are not registered with Constructionline or not registered (active status). / [---]YES
[Select from drop down box]
Instructions
If you answer YES to this statement and you are not registeredor alternatively do not at the closing date and time, have registered (active status) with Constructionline you must complete questions [B-03] to [B-08] and the Financial Addendum document (PQQ1A).
Failure to complete PQQ1A by the closing date and time may result in your application being rejected.
Financial Addendum PQQ1A attached / [---]YESNO
[Select from drop down box]
[B-02]FINANCIAL ASSESSMENT
Economic Operatorswho selected Option 1 in question [B-01], must complete the table below with details ofits Category Value against one of the Work Categories set out in Table 1a -Relevant Work Categories, which it wishes to rely on in order to satisfy the minimum requirement.
Economic Operator Category ValueSector / [Enter text here]
Category / [Enter text here]
Category Value / £[Enter value here]
[B-03] FINANCIAL INFORMATION
(a) Name and address of principal banker.
Bank Name / [Enter name here]Address, Town/City, Postcode / [Enter address here]
[EnterTown/City here]
[Enter postcode here]
Provide Bank’s telephone number / [Enter telephone number here]
(b)Details of any event between the date on which the latest set of accounts was authorised for issue and the date of the submission of this PQQP, duly completed, that, had the accounts not been authorised for issue until this submission date, would have required to be adjusted for or disclosed in accordance with the provisions of International Accounting Standard 10. Please enter response in the text box provided below which is limited to 1800 characters.
[Please enter text here - 1800 characters max][B-04] Equality of Opportunity
The Economic Operator shall comply with all applicable fair employment, equality of treatment and anti-discrimination legislation.
The Economic Operator shall ensure the observance of all applicable fair employment, equality of treatment and anti-discrimination legislationby all servants, agents, employees, consultants and Subcontractors of the Economic Operator.
In the last three years, has any finding of unlawful discrimination been made against the Economic Operator (or any parent company) by any court, employment tribunal, employment appeal tribunal, or any comparable body in any other jurisdictions?
[---] Yes No [Select from drop down box]If yes, give details, including any steps taken as a consequence of the findings.Where the Economic Operator fails to provide sufficient evidence that appropriate action had been taken as a result of an unlawful discrimination may result in the PQQP being rejected.
[If applicable enter text here][B-05]Unlawful Discrimination
In the last three years, has the Economic Operator (or any parent company) been the subject of formal investigations by the Equality Commission for Northern Ireland or any comparable body in any other jurisdiction on grounds of alleged unlawful discrimination?
[---] Yes No [Select from drop down box]If yes, give details, including those of any steps taken as a consequence of the findings.
Where the Economic Operator fails to provide sufficient evidence that appropriate action had been taken as a result of a finding by the Equality Commission may result in the PQQP being rejected.
[If applicable enter text here][B-06]insurances
The Economic Operator is required to demonstrate the ability of the Economic Operator Team to obtain insurance for the applicable values set out in the table below. Please read Section 5.5.1 in the MoI before completing.
Table 1b–Insurance details
1. Public liability insurance (Economic Operator only)Public liability insurance with a minimum limit of indemnity not less than £10m GBP per incident.
2. Construction “All Risks” Insurance (Economic Operator only)
Construction all risks insurance with a minimum limit of indemnity not less than £10mGBP per incident.
3. Employer’s liability insurance (Economic Operator only)
Employer’s liability insurance with a minimum limit of indemnity not less than £10m GBP per incident compliant with applicable statutory requirements.
Where the Economic Operator’s current insurance provision at 1 and/or 2 and/or 3 is lower and if a team members Professional indemnity insurance (4) value is lower than the values set out in the table above, the Economic Operator shall provide confirmation at Appendix 1 (to be provided by the Economic Operator’s/Subcontractor’s current insurance broker) that the Economic Operator Team Member is capable of obtaining insurance to the applicable values stipulated.