Y E T M I N S T E R & R Y M E I N T R I N S E C A

P A R I S H C O U N C I L

AGENDA

For Meeting To Be Held At St Andrew's School On

18th May 2016 At 7.30pm

1. ELECTION OF CHAIRMAN & VICE CHAIRMAN

1.1  Chairman to be elected.

1.2  Vice chairman to be elected.
1.3  All Councilors complete if there are any changes, their Register of Interest forms. / All
2.  MINUTES OF LAST MEETING
2.1  It is recommended "THAT THE MINUTES OF THE MEETING HELD 16th March 2016 BE APPROVED AND SIGNED BY CHAIRMAN”. / All
3. APOLOGIES / All
4. DECLARATION OF INTERESTS. / All

OPEN TO THE PUBLIC

/ All
5. CO OPTION OF COUNCILLORS AND ELECTION OF DUTIES
5.1 It is recommended that “MICHAEL POWLEY BE CO-OPTED ONTO THE PARISH COUNCIL TO REPRESENT RYME INTRINSECA.”
5.2 Council to review their responsibilities. Listed below are the Councillors and their present duties. How does Council wish to delegate this year?
5.3 Finance Working Party, Cllr Goater, Cllr Parfitt, Cllr Cllr Perelejewski, Cllr Plaice.
5.4 Grants Working Party, Leader – Cllr Parfitt, Members Cllr Perelejewski and Cllr Gould.
5.5 Planning Committee, Leader – Cllr Hentley, Members- all parish councillors, minimum number needed to be 3.
5.6 Allotment Officer – Cllr Kellar
5.7 Children's’ Play Area Officer – Cllr Kellar
5.8 DAPTC Representatives - Ryme & Yetminster – Cllr Gould
5.9 Highways – Cllr Hentley, Transport - Cllr Hentley,
5.10. Speed Watch representative. – Cllr Knight
5.11 Home Watch representative – Cllr Knight.
5.12 Parish Emergency Contact - Yetminster & Ryme – Cllr Torrance
5.13 Parochial Church Council Representative -Yetminster & Ryme –Cllr Gould
5.14 Paths Liaison Officer - Cllr Hentley.
5.15 Sports Club Representative – Cllr Kellar.
5.16 APB link Councillor – Cllr Kellar
5.17 Boyles Trust. - Cllr Hentley. Malcolm Wills as citizen representative
5.18 Millennium Wood – Cllr Parfitt.
5.19 Website Management – Cllr Perlejewski, Cllr Knight and Cllr Torrance.
5.20 Parish Plan – Cllr Kellar and Cllr Knight
5.21 Sherborne Area Housing Forum – Peter Lawrence as citizen representative. / All
6  TRAINING / All
7  FINANCES
7.1  Internal audit completed. Parish Council to agree End of Year Accounts.
7.2  It is recommended that “THE PARISH COUNCIL APPROVE THE Statement of Accounts for year ended March 2016.
7.3  It is recommended that “THE PARISH COUNCIL APPROVE THE GOVERNANCE STATEMENT WITHIN THE BDO AUDIT DOCUMENT”. .
7.4  It is recommended that “THE PARISH COUNCIL APPROVE THE Asset Register for year ended March 2016.
7.5  It is recommended that “THE PARISH COUNCIL APPROVE THE RISK ASSESSMENT for year ended March 2016.
7.6  The renewal for insurance is due at the end of May. It is recommended “THAT THE PARISH COUNCIL AGREES THE RENEWAL QUOTATION FOR INSURANCE OF £813.81, INCLUDING INSURANCE PREMIUM TAX. THIS TAKES INTO CONSIDERATION THE COUNCIL'S LONG-TERM AGREEMENT WHICH EXPIRES ON 31ST MAY 2018. PLEASE MAKE SURE THAT YOU ARE SATISFIED THAT COVER IS ADEQUATE FOR THE PARISH COUNCIL.”
7.7  Invoice from Wessex Ground Services for March and April 2 x £135.50.
7.8  Neighbourhood Expenses of £47.28 to Cllr Torrance.
7.9  Water Bills to be discussed.
7.10  Invoice for internal audit, £90.00.
7.11  Section 137 sum is £7.42 per elector.
7.12  Invoice DAPTC £65 for Essentials for Councillors training.
7.13  Invoice for Old Gallery for drop in event refreshments £180.00.
7.14  Regular invoices received for bin emptying but these are paid by direct debit. / All
8. PLANNING
8.1 Changes to the planning process.
8.2 Applications:- APPLICATION: WD/D/16/000448
PROPOSAL: Demolition of agricultural building and garages, erection of 2 dwellings and alterations to existing access (outline).
LOCATION: LAND WEST OFF, DOWNFIELD, RYME INTRINSECA.
PC COMMENTS: No objection. Please to note that the proposed licenses will maintain the existing building here. Signed G Hentley, M PLacie, D Torrance / Cllr Hentley
WD/D/15/002949, correspondence from Mr R Barfoot regarding this application / All
APPLICATION: WD/D/16/000460
PROPOSAL: Demolish existing garage. Construct new garage in revised position. Extend existing drive..
LOCATION: ST FRANCIS COTTAGE, MILL LANE, YETMINSTER, SHERBORNE, DT9 6ND
PC COMMENTS: No objection. It is clearly a replacement of an existing building with the potential to improve the parking at this property. All subject to good neighbourliness. Signed: G Hentley, D Torrance, M Plaice. / All
APPLICATION: WD/D/16/000535
PROPOSAL: Variation of condition 3 of planning permission 1D/13/000242 – to change the operational timescale from 25 years to 30 years.
LOCATION: CASWELL FARM, COMMON LAND, RYME INTRINSECA, SHERBORNE, DT9 6JP
PC Comments - No objection. This appears to be a contractual matter with Central Government. / All
APPLICATION: WD/D/16/000642
PROPOSAL: Outline planning permission.
LOCATION: LAND ADJACENT FOLLY FARM, THORNFORD ROAD, YETMINSTER
Objections submitted. / All
WD/CA/16/00128 - 1 No Cypress – Fell, 1 No pine – Fell, 1 No. Cedar – Fell
SPRINGTHORPE COURT, MELBURY ROAD, YETMISNTER, SHERBORNE DT9 6LX. / All
WD/CA/16/00126 - 1 No Apple Tree – Fell
MEADOWSIDE, QUEEN STREET, YETMINSTER, SHERBORNE, DT9 6LN / All
APPLICATION: WD/D/16/002214
PROPOSAL: Reparatory works to West gable wall of main house and maintenance works to roof structure over main house (retrospective)
LOCATION: THE OLD CURT HOUSE, HIGH STREET, YETMINSTER, SHERBORNE, DT9 6LF / All
APPLICATION: WD/D/16/000596 Listed Building Consent
PROPOSAL: Replace existing gutter and downpipe to front elevation with new cast iron guttering and three downpipes. Removal of cement pointing from front elevation and repointing in lime mortar. Replacement of two timber framed windows to upper floor of outbuilding, re-using metal framed casements. Repair of part of stone patio to rear.
LOCATION: HAMLET HOUSE, YETMINSTER ROAD, CHETNOLE, SHERBORNE, DT9 6NY / All
Tree Work Applications WD/CA/16/00126 MEADOWSIDE, QUEEN STREET, YETMINSTER, SHERBORNE, DT9 6LN
Works to Trees Consultation WD/CA/16/00128 SPRINGTHORPE COURT, MELBURY ROAD, YETMINSTER, SHERBORNE, DT9 6LX
Works to Trees Consultation WD/CA/16/00126 MEADOWSIDE, QUEEN STREET, YETMINSTER, SHERBORNE, DT9 6LN
Tree Work Applications WD/CA/16/00086 GABLE COURT, HIGH STREET, YETMINSTER, SHERBORNE, DT9 6LF
Appeal under section 78, town and country planning act 1990 - Outline Application for the erection of 98 dwellings. LAND TO NORTH OF RYME ROAD, YETMINSTER
9. PARISH PLAN ACTION POINTS / Cllr Torrance
10. NEIGHBOURHOOD PLAN / Cllr Torrance
11. YETMINSTER SPORTS CLUB / Cllr Kellar
12. DATA PROTECTION / All
13. QUEEN’S BIRTHDAY PICNIC. / Cllr Gould
14. WEBSITE / Cllr Perlejewski
15. BOYLES TRUST / Cllr Hentley
16. SINK HOLE ON BOYLES PATH / Cllr Hentley
17. VILLAGE NOTICE BOARD / Cllr Goater
18. RESURFACING OF HIGHWAYS WITHIN YETMINSTER / All
19. CORRESPONDENCE / All
20. LATE ITEMS / All
21. ITEMS FOR NEXT MEETING / All
22. DATE OF NEXT MEETING – 15TH June 2016 / All