The Module Information of IA and IBSP

Student Information Package for IA-IBSP
IVE Engineering
Industrial Attachment
and
Industry-Based Student Project
Student Information Package
(AY 2013/2014)

1. Introduction

Industrial Attachment (IA) and Industry-Based Student Project (IBSP) are the compulsory modules to every Higher Diploma students in Engineering Discipline.The IA-IBSP aims to enhance the employability of engineering students. IA-IBSP will be carried out under a real or simulated environment of engineering or related field.

The module information of IA and IBSP:

Module Title / Industrial Attachment / Industry-Based
StudentProject
Curriculum hours / 91 / 117
Credit Value / 10 / 48
QF Level / 4 / 4

The information of IA-IBSP is introduced in this information package.

1. Assessment Scheme of IA-IBSP

1. Marking Scheme for Industrial Attachment (IA):

Assessment / Weighting
CA / Workshop / 10%
Work Plan / 20%
Log book / 30%
EA / Presentation
(if student does the IA and IBSP in the sameworkplace, this mark will be same as the CA presentation of IBSP) / 40%
Total / 100%
Grade / Pass / Fail

1. Marking Scheme for Industrial-Based Student Project (IBSP):

Assessment / Weighting
CA / Engineering / Professional Competence / 15%
Soft skills / 15%
Project logbook/ progress review / 20%
Presentation / 10%
EA / Deliverable/ Portfolio / 15%
Final Report / 15%
Presentation / 10%
Total / 100%

1. Breakdown of IBSP assessment components

Engineering / Professional Competence / Comprehension of the problem
Idea, concept, design and build
Testing and development, Realization and implementation
Problem solving skills
Environmental and safety awareness
Others
Soft Skills / Planning of the work
Investigation and research
Motivation and independent work
Communication skills
Leadership and team work
Others
Presentation / Appearance: Punctuality, attire and confidence
Clarity: Good English, fluency, voice, clarity and sequence of presentation
Content: Material presented is related to and has adequate coverage of the issue
Time management: Presentation finished on time (10 – 15 mins, overrun = 0, under-run = 0)
Overall Performance: Preparation of work, answering skills, use of AV aids, etc
Final Report / Content
Independent view and suggestion to problem encountered
Investigation and research work
Others

1. Schedule of IA and IBSP

Case I: IA and IBSP in same workplace

Submission Date / Assessment / Document Template
End of Jan / IA Log book (weekly) / Annex 1
End of Jan / Work Plan / Annex 2
Feb - April / IBSP Weekly Log Sheet / Annex 3
Middle of March / Interim Assessment
- Progress Report (700 – 1000 words)
- Presentation(10 – 15 mins) / Annex 4
End of Apr / Final Assessment
- Final Report (min 3000 words)
- Presentation (10 – 15 mins)
- Portfolio / Deliverable
(Electronic file of the final report in pdf format and presentation in pdf format saved in CD ROM / DVD) /
Annex 5
Annex 6

Case II: IA and IBSP in different workplaces

Submission Date / Assessment / Document Template
Industrial Attachment
End of Jan / IA Log book (weekly) / Annex 1
End of Jan / Work Plan / Annex 2
End of Jan / Presentation
Industry-Based Student Project
Feb - Apr / IBSP Weekly Log Sheet / Annex 3
Middle of Mar / Interim Assessment
- Progress Report (700 – 1000 words)
- Presentation (10 – 15 mins) / Annex 4
End of Apr / Final Assessment
- Final Report (min 3000 words)
- Presentation (10 – 15 mins)
- Portfolio / Deliverable
(Electronic file of the final report in pdf format and presentation in pdf format saved in CD ROM / DVD) /
Annex 5
Annex 6

1. Insurance

VTC Insurance Policy provides a general insurance coverage for all academic related activities of the students as required by the curriculum of the programmes.

Group Personal Accident (Special Insured Event) in Hong Kong
* Special Insured Event refers the Industrial / job attachments of period range from 1 to 4 months
Target / Current VTC Student
Insurance Coverage / Per each student
Accident Death, Permanent Disablement, Third Degree Burns, Accidental Medical Expenses
Indemnity Limited / Per each student
Accident Death : HK$100,000
Permanent Disablement : HK$100,000
Third Degree Burns : HK$100,000
Accidental Medical Expenses : HK$5,000
Insurer / Policy Ref. / Zurich Insurance Company / ZZG0002987ZC
Emergency Assistance / -Emergency Assistance Services provided by International SOS (HK) Ltd.
-24-hour worldwide hotline: (852) 2886 3977
-Full information and true facts of the incident shall be provided, e.g. valid medical certificate
The Insured
(受保人姓名) / Vocational Training Council
(職業訓練局)
Policy Number
(保單編號) / ZZG0002987ZC

The above insurance coverage is only intended as a nominal benefit; it should not be taken as a comprehensive personal insurance. Students who wish to have comprehensive personal insurance coverage may arrange separate cover with insurance companies at their own cost.

1. Tips for IA-IBSP

Professional work attitudes

-Pay attention to your safety at work
-Punctual
-Polite
-Dependable and responsible / -Positive attitude
-Self-motivated
-Motivated to learn
-Self-confidence

Good practices on work

-Be patient
-Make notes for reference
-Make sure you understand the instructions
-Ask questions in appropriate time
-Finish the tasks on time
-Check your work / -Be initiative
-Use your common sense
-More observation
-Be open-mind to constructive criticism
-Admit mistakes and improve
-Be honest

Safety in working environment

-Followthe instruction or safety procedures when using equipment

-Follow the safe practices and safety instruction of the company

-Note the location of fire exit and assembly point

-Participate in safety training provided by the company

-Ensure proper personal protective equipment are provided

Personal Privacy and Security

-Keep privacy for any personal information

-Keep all company data in confidential

-Respect intellectual property

Good behaviors in workplace

-Knock on the door before entering someone’s office

-Do not interrupt people when they are on phone or talking with others

-Be on time

-Turn off phone in the meeting

1. Reminder for the First Day

-Arrive at least 15 minutes earlier

-Introduce yourself fully

-Look pleased to be there

-Being friendly and polite

-Listen carefully

-Make notes for reference

-Ask questions if doubt or do not understand

-Seek appropriate support if required

-Proper dress code. May ask the HR if you don’t know

1. Reminder for IA-IBSP

-Observe the rules and regulations of the company

-Comply with the instructions and orders of the Industry Supervisor as the job required

-Observe working hours of the company and be punctual

Seek approval from both Supervisors on the date and time to be released from work to carry out the IA-IBSP, if required

-No unapproved leave during the attachment period

Approval from both Supervisors have to be obtained

Leave will only be granted for valid reason

-Seek approval from the Industry Supervisor before making any copies of propriety materials for inclusion in the project report

1. Contacts

Name / Telephone / e-mail
IVE Supervisor
Year Tutor
Programme Leader
IA Coordinator
Department General Office

Annex 1: Log Book for Industrial Attachment (IA)

Student Name
Place of Attachment
Date

For each task of activityin the reporting period, state:

-How much time did you spend on that activity and what is the progress?

-What did you learn from it? (both skills and knowledge)

-What problems you encountered?

-What are your strength and weakness in solving the problems encountered?

-Supplementary information such as specifications and drawings (if any)

Notes

Annex 2: Work Plan for Industrial Attachment (IA)

Student Name
Place of Attachment
Date

The Work Plan can include the following:

•Background of workplace / company

•Job description and planning of work task

•Relate the learnt knowledge and skills at IVE to practise at the attachment

•Schedule of work tasks

•Personal Development Plan for further collaboration to IBSP

Annex 3: Project Log

Student Name
Project Title
Week

For each activity in the reporting period, state:

-How much time did you spend on that activity?

-What did you learn from it?

-What problems you encountered?

-And can you think of any solution to these problems?

-Supplementary information such as specifications and drawings (if any)

Notes

Annex 4: Progress Report for Interim Assessment of IBSP

Student Name
Project Title
Date

This report elaborates on the work done during the reporting period and highlights some aspects of importance. The report should be of 700 – 1000 words. Your report should show an Assessor what you covered and what was learned and the depth of experience and understanding gained. Make sure you think through ‘ideas’ and show how you arrived at conclusions.The layout of your report will tell the Assessor about your ability to communicate and write a concise report in a logical way.(Supplement information such as specifications and drawings if appropriate)

Progress Report

Annex 5: Format of Final Report

The following listed items are suggested to be included in the Final Report:

(Themain content of the report should have minimum 3000 words.)

•Cover page

–Name of Department and IVE

–Project title

–Name of student, supervisors, company for placement

–Date of submission

•Declaration statement – a statement below with the signature of student

“I declare that this report is my own workand was not copied from or writtenin collaboration with any other person.”

Signed: ______

Name:

Student No:

Date of submission:

•Introduction – descriptions of the project and what kind of engineering or related field problems to be solved.

•Background – to provide some information about this project, e.g. background of company for placement, project application, project plan, etc.

•Contents – main body of the project.

–Design and research work

•Hardware – description of the system block diagram, circuit, etc.

•Software – description of flowchart, software, etc.

–Problem and solution

–Performance and testing

–Operation manual – e.g. how to connect the system, how to run the software, etc.

–Design Portfolio

•Conclusion – outcome of the project and your conclusion.

•Further development – recommendations for future work.

•References– list of reference books, journals, websites, etc. that are useful in the development of the project. e.g.

[1]J.G. Kawall, M. Shokr and J.F. Keffer, 1983, “A Digital Technique for Simultaneous Measurement of Streamwise Turbulent Flows”, Journal of Fluid Mechanics, 111, pp. 85 – 112.

[2] M.I. Gurevitc, 1966, “The Theory of Jets in an Ideal Flow”, 1st edition, Volume 1, Pergamon Press, New York.

•Appendix (e.g.)

–Statement of Understanding

–Proposal form

–Weekly project log

–Software listing

–Schematic diagram

–Part list

–Design Portfolio

A CDROM/ DVD will be required to be submitted with the final project report. The following folders are suggested to be created inside the content of CDROM / DVD:

• doc

contain all documents such as project proposal, weekly logs, presentation materials, progress report, and final year project report

• pdf

contain all final documents such as final project report

• software

contain all programs, webpages, graphics, videos, movies, etc.

• hardware

contain all system drawings, schematic diagrams, part list, PCB layout, etc.

• utilities

contain all utility programs, e.g. assembler, compiler, etc.

Cover Page of Final Report

Hong Kong Institute of Vocational Education
(<name>)
Engineering Discipline
Department of
<name>
Higher Diploma in <name>
Programme Code<no.>
Your Project Title should be placed here
Industrial Based Student Project
Final Report
Student: Student’s name / no. here
Supervisors: Your Supervisors’ name here
April 20XX

Annex 6: Portfolio

Project introduction is written on ONE page poster.

Version 1.1 (Updated as at 2013.12.16) / Page 1 of 15