Job Description: Office Manager
Location: St John’s Church of England Primary School
Pay Grade: H7
Purpose of the Role: To Manage the administrative and finance function within a School
Responsibilities:
Ø Plan, develop, organize and monitor support systems and procedures
Ø Contribute to the development of administration policies
Ø Provide support, advice and guidance on administrative issues to Senior Staff, Governing Body and others
Ø Liaise with other staff, pupils parents and carers and external agencies
Ø Develop and maintain recording and information systems including personnel staff.
Ø Undertake analysis and interpretation of data and produce detailed reports and complex information
Ø Operates bespoke School information systems
Ø Responsible for completion and submission of forms, returns, etc. including those to outside agencies
Ø Produce and respond to correspondence
Ø Responsibility for petty cash and banking of cash
Ø Arrange for payment of invoices for stocks, including checking supplier statements
Ø Allocate work to administration staff
Ø Manage / supervise administrative staff
Individuals in this role may also undertake some or all of the following:
Ø Manage the Schools financial processes and budgets i.e. collate VAT returns and payments
Ø Monitor service contracts, school licenses and insurance
Ø Contribute to marketing and promotion of the School
Ø Manage lettings and the use of premises for the use of outside organisations and local community
Ø Coordinate, purchase, repair and maintenance of furniture and fittings
Ø Responsible for effective operation of payroll system
KnowledgeKnowledge of administration policies and procedures
Good knowledge of ICT packages and systems (word, power point, Excel, SIMS, FMS)
NVQ level 4 (or equivalent) in business and administration
Working at level 1 of the NASBM professional standards
Level 1 Safeguarding / Competencies
Communication (written and verbal)
Listening
Detail Handling
Monitoring
Analytical Thinking
People Management
Influencing
Finance / Budget management
This post is classed as having a high degree of contact with children or vulnerable adults and is exempt from the Rehabilitation of Offenders Act 1974. An enhanced disclosure will be sought through the DBS as part of Hertfordshire County Council’s pre-employment checks. Please note that additional information referring to the Disclosure and barring Service is in the guidance notes to the application form. If you are invited to an interview you will receive more information.