MINUTES OF THE MEETING OF GLEN PARVA PARISH COUNCIL HELD ON MONDAY, 16th FEBRUARY 2015 AT 7.30 P.M. AT GLEN PARVA WAR MEMORIAL HALL, DOROTHY AVENUE, GLEN PARVA, LEICESTERSHIRE.
PRESENT: CHAIRMAN: Mrs J Martin
VICE CHAIRMAN: Mr S Sidorowicz
MESDAMES: Mrs E M Dunn, Mrs J Bukiel, Mrs S O’Connell, Mrs F J Turner.
MESSRS: Mr R Archer, Mr J Sutcliffe, Mr A Rushton.
PARISH COUNCIL MANAGER - Mrs J Small
Mrs C Merrill, District Councillor was in attendance.
Two members of the public were present.
17492. CONSIDERATION OF CODE OF CONDUCT & STANDARDS ISSUES.
(i)To Receive Disclosures of Interest from Members (i.e. the existence and the nature of those interests in respect of the items on this agenda).
There were no disclosures of interest made at this point in the meeting.
(ii) Approval of Dispensation Requests.
There were no dispensation requests made at this point in the meeting.
17493. ADJOURNMENT OF MEETING FOR FIFTEEN MINUTES FOR PUBLIC PARTICIPATION.
It was proposed by Mrs Martin, seconded by Mr Sidorowicz and agreed that the meeting be adjourned for a maximum of fifteen minutes in order to facilitate public participation.
ADJOURNMENT OF MEETING
Mr Charlton of Greendale Road was interested in the work of the Parish Council with a view to the local elections.
Mrs Merrill reported on the proposed council tax and budget implications for Blaby District Council for 2015/16; and the proposed Cork Lane development resubmission for 165 dwellings. Mrs Merrill was thanked for her attendance and contribution to the meeting
It was proposed by Mrs Martin, seconded by Mrs Bukiel and agreed to reinstate the meeting.
REINSTATEMENT OF MEETING
17494. APOLOGIES FOR ABSENCE & APPROVAL OF REASON FOR ABSENCE.
Apologies for absence were received from Mr Button, Mr Methven and Mr Prideaux, the reasons for which were approved. Mr Mather and Mr Goode were not in attendance.
17495. APPROVE THE MINUTES OF THE MEETING HELD ON 19th JANUARY 2015.
It was proposed by Mr Archer, seconded by Mr Sidorowicz and agreed that the minutes be approved and signed.
17496. MATTERS ARISING OUT OF THE MINUTES. (For information only).
(i) Minute 17471. A426 Leicester Road Bus Corridor.
The Parish Council Manager advised that the County Council Officers had agreed to meet representatives of the Parish Council on 10th June 2015 at 2pm.
(ii) Minute 17474. Revenue Estimates & Precept Information.
The Parish Council Manager advised that the District Council had issued information about all precept requirements across the District.
(iii) Minute 17479. Surgery Rota.
The Parish Council Manager invited members to sign up for the surgery rota.
(iv) Minute 17480. Holt Acre Gate at The bridle – Anti- Social Behaviour.
It was noted that the Parish Council Manager had arranged for the anti-climb paint, pricker strips and warning signs to be installed in the parish Council adjacent to 89 & 78 The Bridle.
(v) Minute 17484. VISTA.
The Parish Council Manager advised that the car park was required on 30th October 2015 instead of March 2015.
17497. PLANNING, LEISURE & ENVIRONMENT COMMITTEE:
(i) Recommendations of the meeting held on 19th January 2015.
PRESENT: CHAIRMAN: Mrs F J Turner
Mr S Sidorowicz, Mrs E M Dunn, Mr A Methven, Mr R Archer, Mr M Prideaux,
Mr G Mather, Mr A Rushton.
Parish Council Manager - Mrs J Small.
No members of the public were present.
Mrs C Merrill, District Councillor was in attendance
1. CONSIDERATION OF CODE OF CONDUCT & STANDARDS ISSUES.
(i) Disclosures of Interest.
There were no disclosures of interest at this point in the meeting.
(ii) Approval of Dispensation Requests.
There were no dispensations requests received.
2. APPROVAL OF APOLOGIES & REASON FOR ABSENCE.
Apologies for absence were received from Mrs Martin, Mr Ward and Mrs Bukiel, the reasons for which were approved. Mr Goode was not in attendance.
3. ADJOURNMENT OF MEETING FOR FIFTEEN MINUTES FOR PUBLIC PARTICIPATION.
There were no members of the public present and no matters were raised.
4. PLANNING APPLICATIONS:
(i) 14/1114/1/HPX 58, Sonning Way – Two Storey Side & Single Storey Front Extension.
AGREED:
· No observations
(ii) Application for an environmental permit to operate a waste wood burner installation – Unit 11 Enderby Road Industrial Estate, Whetstone, Leicester LE8 6HZ
AGREED: OBSERVE AS FOLLOWS
There are a number of concerns about the proposed operation and these are highlighted as follows:
1. It is not clear whether the wood is manufactured on site from which the waste wood is created or whether the waste wood is being brought into the site from external sources?
2. The type of wood to be burned has not been clarified. The wood could be treated in a variety of ways, which may lead to toxic fumes being emitted from the site.
3. The density of the proposal required further clarification.
4. The proposal will impact on the local environment and community, in respect of fumes, smoke, air pollution and noise which may be detrimental to the health of the local community in terms of asthma and other related problems.
5. A statement from the applicant is required in order to confirm that that they will refrain from burning anything liable to emit toxic fumes.
(iii) 14/1120/1/PX Land off Enderby Road (adjacent to Whetstone Recycling and Household
Waste Site), Whetstone – Erection of two buildings for form District Council operational and vehicle maintenance depot including administration offices, vehicle storage, servicing facilities and associated works.
AGREED:
· No Observations
(iv) 15/0018/VAR Ministry Of Justice - HM Young Offender Institution, Tigers Road, Wigston (Glen Parva Parish) Leicestershire - Removal of Condition 22 relating to the access road across Eyres Monsell Park attached to planning permission 14/0763 for the Construction of an education led Ministry of Justice secure establishment (Class C2a) to accommodate 320 young people – details and environmental statement.
AGREED:
· No Observations
5. DATE OF NEXT MEETING.
AGREED:
· 2nd February 2015 at Glen Parva War Memorial Hall
It was proposed by Mrs Turner, seconded by Mrs Martin and agreed to approve the recommendations.
(ii) Recommendations of the Meeting Held on 2nd February 2015.
PRESENT: CHAIRMAN: Mrs F J Turner
Mrs J Martin, Mr S Sidorowicz, Mrs M Dunn, Mr A Rushton, Mr M Prideaux,
Mrs J Bukiel, Mr A Methven, Mr R Archer, Mr G Mather, Mr G Goode.
Parish Council Manager- Mrs J Small.
No members of the public were present.
1. CONSIDERATION OF CODE OF CONDUCT & STANDARDS ISSUES.
(i) Disclosures of Interest.
Mrs Bukiel disclosed a personal interest in respect of the agenda item for the gardener vacancy. The nature of the disclosure is that she knows one of the applicants.
Mr Methven disclosed a personal interest in respect of the agenda item for the gardener vacancy. The nature of the disclosure is that he knows one of the applicants.
(ii) Approval of Dispensation Requests.
There were no dispensations requests received.
2. APPROVAL OF APOLOGIES & REASON FOR ABSENCE.
There were no apologies for absence.
3. ADJOURNMENT OF MEETING FOR FIFTEEN MINUTES FOR PUBLIC PARTICIPATION.
There were no members of the public present and no items were raised.
4. CONSIDERATION OF PLANNING APPLICATIONS.
(i) 15/0032/1/HH 146, Little Glen Road – Two Storey and single storey rear extension with new canopy roof over garage and porch to the front (revised scheme).
RECOMMENDATION:
· No objections
· Parish Council is concerned about inconsistency of previous decisions by Blaby District Council on similar applications.
(ii) Application for an environmental permit to operate a waste wood burner installation – Unit 11 Enderby Road Industrial Estate, Whetstone, Leicester LE8 6HZ.
AGREED:
· It was noted that no further information was available from Blaby District Council.
5. BLABY DISTRICT COUNCIL: SECTION 106 MONIES
(i) Update of Information.
The Parish Council Manager referred to existing Section 106 monies allocated, which was noted and considered. The Library requirements were also discussed.
RECOMMENDATION:
· It was agreed that the Parish Council Manager request to meet with the new Section 106 Officer from Blaby District Council.
6. CONSIDERATION OF COMMUNITY SAFETY ISSUES.
(i) Holt Acre gate at The Bridle
It was noted that further anti-social behaviour had occurred at the Holt Acre gate at The Bridle and the Council had repaired fence damage. Pricker Strips and warning notices had also been fitted on the Council’s fence. The police were aware of the situation.
RECOMMENDATION:
· It was agreed to monitor the situation.
(ii) General Graffiti.
It was noted that there had been a recent increase in the amount of graffiti in the area, which had been reported to the appropriate agencies.
RECOMMENDATION:
· It was agreed to monitor the situation.
7. CONSIDERATION OF GROUNDS MAINTENANCE CONTRACT 2015-16.
(i) Approval of Grounds Maintenance Contract 2015/16.
The Parish Council Manager submitted three quotes and specifications for consideration.
RECOMMENDATION:
· It was agreed to seek further clarification and references for one quotation in order to consider this matter further at the full meeting of the Parish Council.
(ii) Consideration of Applications or Gardener Vacancy.
Mrs Bukiel and Mr Methven had earlier in the meeting disclosed a personal interest in relation to this item.
The Parish Council Manager submitted seven applications for the gardener vacancy. After consideration, it was agreed that it would be necessary for the successful appointment to meet the following criteria:
1. That any employment must be on a self-employed basis as a Contractor to the Parish Council.
2. Valid public liability insurance cover must be provided
3. Own tools and equipment, including mowing equipment must be provided
RECOMMENDATION:
· It was agreed that the Parish Council Manager would contact all of the applicants to seek this information in order for the Parish Council to consider this matter again at its next meeting.
(iii) Consideration of Grass Verge Mowing – Blaby District Council.
RECOMMENDATION:
· It was agreed to defer this item pending further information from Blaby District Council
8. MOAT SITE & ALISON’S ACRE – CONSIDERATION OF MAINTENANCE PROJECTS.
Members considered suggestions from the Contractor about improvements to the site.
RECOMMENDATION:
· It was agreed to request a site meeting with the contractor and request costings for the proposed improvements for further consideration.
9. DATES OF NEXT MEETING.
AGREED:
· 16th February 2015 at Glen Parva War Memorial Hall
· 2nd March 2015 at Glen Parva War Memorial Hall
It was proposed by Mrs Turner, seconded by Mrs Martin and agreed to approve the recommendations. It was noted that a meeting with the new Section 196 Officer would be held on 26th February 2015 at 2pm.
17498. RECOMMENDATIONS OF THE GLEN PARVA WAR MEMORIAL HALL MANAGEMENT COMMITTEE MEETING HELD ON 2nd FEBRUARY 2015.
PRESENT: CHAIRMAN: Mr A Methven
Mr S Sidorowicz, Mrs J Martin, Mrs F J Turner, Mr A Rushton, Mrs J Bukiel,
Mr J Sutcliffe, Mr G Mather, Mrs E M Dunn, Mr M Prideaux.
Parish Council Manager - Mrs J Small.
No members of the public were present.
1. CONSIDERATION OF CODE OF CONDUCT & STANDARDS ISSUES.
(i) Disclosures of Interest.
There were no disclosures of interest made at this point in the meeting.
(ii) Approval of Dispensation Requests.
There were no dispensations requests received.
2. APPROVAL OF APOLOGIES & REASON FOR ABSENCE.
There were no apologies for absence received.
3. ADJOURNMENT OF MEETING FOR FIFTEEN MINUTES FOR PUBLIC PARTICIPATION.
There were no members of the public present and there were no items raised.
4. CONSIDERATION OF ADVERTISING COSTS.
Members considered costs for advertising in local publications.
RECOMMENDATION:
· It was agreed to place 4 adverts per year in the following publications.
· Braunstone Life, Countesthorpe Herald and The Journal
· Adverts to be staggered throughout the year.
5. CONSIDERATION OF PUBLICITY BANNERS.
Members considered the provision of publicity banners and the Parish Council Manager sought further clarification about the requirements.
RECOMMENDATION:
· Purchase one banner for the Parish Gala in one colour.
6. CONSIDERATION OF QUOTE FOR ANNUAL INSPECTION OF FIRE EQUIPMENT.
The Parish Council Manager submitted a quote for the annual inspection of fire equipment.
RECOMMENDATION:
· It was agreed to approve the quote of £4.50 per item.
7. CONSIDERATION OF COUNCIL EVENTS.
(i) Xmas Event –13th December 2015.
RECOMMENDATION: The following action was agreed:
· Improved publicity required.
· Invite small group of children from Glen Hills Primary School to participate
· Invite Duet Dance Academy to participate
· Invite South Wigston High School children to participate (orchestra)
· Invite Glencroft Church to participate
· Book brass ensemble
· Book father Christmas
· Include community singing in the event
· Set up a Working Party to co-ordinate the event with Mr J Sutcliffe to Chair it.
· Set date in March for Working Party meeting at next Council meeting.
· Council agreed to be committed to run the event.
(ii) Council Open Evening – 9th February 2015
RECOMMENDATION:
· It was agreed to provide refreshments and information about forthcoming elections and information about the work of the Council.
(iii) Dementia Awareness Evening – 10th February 2015.
RECOMMENDATION:
· It was agreed to provide refreshments for this event.
(iv) Summer Gala – 8th August 2015.
Members discussed the planned provisions which were noted and discussed.
RECOMMENDATION:
· It was agreed to approve cost of Punch & Judy Show.
· It was agreed to book BB19 bus.
· It was agreed to impose no charge for the circus performances.
· Event had been registered with Fields in Trust.
(v) Teddy Bear’s Picnic & Treasure Hunt Event – 6th September 2015.
RECOMMENDATION:
· It was agreed that Mr Prideaux would formulate an alternative route to last year.
· Registration at 2pm.
· Small teddy bears to be given to everyone participating in the event
· Event had been registered with Fields in Trust
· It was agreed to book a bouncy castle and children’s rides and ice cream van.
· It was agreed not to have a musical brass band
· It was agreed to hold children’s races and games at 4pm after the Treasure Hunt.