SAAB 2018 – REGISTRATION FORM / TAX INVOICE
Please send form to Registrar:
Tel +27 63150 3207, Fax: +27 86516 0219
Section A: Attendee details
Surname: First name: Title:
Name to be printed on your name tag (if different from the line above):
Company: VAT number:
Postal address:
City: State/Province: Postcode: Country:
Work Tel: Mobile: Email:
Special requirements (Dietary requirements etc.):
Do you need a ‘letter of invitation’ for visa purposes: □ Yes □ No If yes, passport number:
Accompanying person (if applicable):
Title: Surname: First name:
Will they need the same ADD-ONs and EXTRAS as you choose? □ Yes □ No
If you would like your whole family to attend, please contact Marcia directly.
Section B: Registration details
· Registration fees include: Tuesday’s Welcome Function, Programme & Abstracts, sessions, Workshop, lunches, tea & coffee for Wednesday to Friday, and Thursday’s Cocktail Function and Poster Session
· Registration fees exclude: Flights, accommodation, transfers, Friday’s Gala and Award Dinner, any pre- or post-conference events.
· Accompanying person registration fee includes: Tuesday’s Welcome Function and Thursday’s Cocktail Function and Poster Session.
Please tick the appropriate box and circle the correct fee and then insert your total due.
Early Bird □ Standard □ Late □
(15 Aug – 31 Oct) (1 Nov – 24 Nov) (25 Nov – 8 Dec)
Student registration R3810 R4010 R4410
Delegate registration R4030 R4230 R4630
Exhibitor registration (complimentary) R0 R0 R0
Accompanying person (spouse or partner) R635 R635 R635
Gala Dinner / Award Evening - delegate R475 R475 R475
Gala Dinner / Award Evening – accompanying person R475 R475 R475
TOTAL DUE R R R
* Please note that all costs in this registration form include VAT. Please speak to Marcia should an accompanying person want to attend specific conference sessions.
Section C: Social Functions
Welcome function and poster sessions is included in delegate and accompanying persons registration fee.
Please indicate your attendance for catering purposes.
Are you attending? Delegate Accompanying person
Tue Welcome function: □ Yes □ No □ Yes □ No
Thurs Poster session cocktail: □ Yes □ No □ Yes □ No
Section D: Workshop
Are you attending?
Thur Workshop: Teaching relevant botany for future generations: Addressing the issue of plant
blindness
Delegate □ Yes □ No
Workshop numbers are strictly limited to 40 seats.
Section E: Terms and Conditions
Registration: All bookings must be paid in advance and will only be confirmed when full payment has been received. FULL PAYMENT is due on or before –
Early Bird Standard Late
(31 Oct 2017) (24 Nov 2017) (8 Dec 2017)
1. Please make sure that your payment reflects the reference number: A1A038/32660 together with your name as stated in this registration form, as payment cannot be confirmed in the event of unspecified deposits.
2. All payments to be effected by EFT only.
3. No exceptions will apply to the payment deadlines. If a delegate has chosen the early bird registration, payment must be received on or before this deadline date, if not your registration will be amended and you will be liable for the newly calculated registration fee.
4. Cancellation and refund policy
a. The cancellation deadline is 30 November 2017 and no exceptions will be made.
b. Refunds for cancellations prior to the deadline set out in will be made less a fee of R678.30 (Vat Inclusive).
c. No refunds of payments will be made for cancellations received after 30 November 2017. All requests for refunds must be made on or before the 30 November 2017.
d. Requests for refunds must be made via e-mail addressed to or faxed marked attention Marcia Mabuza to +27 (86) 516 0219
e. All refunds will be processed after the event.
f. Name changes of registrants will not be accepted unless the substitute is from the same institution and prior arrangements are made with the SAAB Committee.
Section F: Bank details
Receiver: SAAB
Account number: 214 000 0038
Account holder: University of Pretoria
Banking institution: ABSA
Branch name and code: Hatfield 632005
Banking institution address: 1102 Burnett Street, Hatfield, Pretoria, RSA
SWIFT: ABSAZAJJ
Reference: A1A038/32660your name and surname as specified in this registration form eg. A1A038/32660joesoap
Insurance: Registration fees do not include insurance of any kind. Delegates carry their own risk for personal injury or loss of property, including baggage, prior to, during and post conference. It is recommended that delegates take out their own travel and medical insurance prior to the conference. Going Africa Conferencing (GAC) or the Local Organising Committee (LOC) takes no responsibility for any participant failing to insure.
Liability: Under no circumstances shall GAC or the LOC be liable for any injury, damage or loss caused by any accident, delay or irregularity of any kind whatsoever arising from the arrangements made by contractors or their employees or resulting from the commissions or omissions of the contractors or their employees in rendering their services.
All disputes will be settled according to South African Law and, if legal action is instituted, all the parties to the action will be subject to the jurisdiction of the South African Courts.
Terms and Conditions: I understand and accept the terms and conditions stated above, including the cancellation policy.
Signature: Date:
This section must be signed and returned for your registration to be processed.
Email or fax to: or 086516 0219
We look forward to seeing you at SAAB 2018.