ANNUAL BOARD RESOLUTIONS AND ADOPTION OF THE BUDGET
Implement 201X-201X Budget
Recommend the Board approve the following item:
To authorize the Superintendent and the Business Administrator/Board Secretary to implement the 201X-201X budget pursuant to local and state policies.
Tax Payment Schedule
201X-201X
Recommend the Board approve the following item:
The attached payment schedule to receive the current expense tax levy and the debt service tax levy for the 201X-201X school year. (Attachment -______)
Approval of Depositories
Recommend the Board approve the following item:
RESOLVED that the below listed Financial Institutions, Fund and Corporation be designated as approved depositories for the ______Board of Education funds and that the Financial Institutions be required to be insured by either the SLIC or the FDIC and/or as required by both Federal and State statutes:
Approval of Depositories:
(insert list of banks)
AND FURTHER BE IT RESOLVED that the Board Secretary and/or the Assistant Board Secretary be authorized to wire transfer Board of Education funds between Board of Education accounts only.
AND FURTHER BE IT RESOLVED that the Board Secretary and/or the Assistant Board Secretary be authorized to enter into agreement/s with the State to allow the State to initiate credit entries to Board of Education accounts in its depositories by automatic deposit/s when appropriate.
AND FURTHER BE IT RESOLVED that any and all endorsements for or on behalf of this Corporation upon checks, drafts, notes or instruments for deposit or collection made may be written or stamped endorsements of the Corporation without any designation of the person making such endorsements.
AND FURTHER BE IT RESOLVED that the Board Secretary be authorized on behalf of the Board of Education to change existing account types and establish new Statement Savings, NOW, Special
Checking and/or Money Market Investments Accounts in any one or all of the above depositories when in the best interest of the Board of Education
AND FURTHER BE IT RESOLVED that any funds on deposit in Board of Education accounts be subject to withdrawal at any time upon presentation of warrants, checks, notes, bonds, bond coupons or other instruments or orders for the payment of money when signed, live or facsimile.
AND FURTHER BE IT RESOLVED that the Board of Education Secretary is hereby authorized to deliver, upon demand, specimen facsimile signatures of required authorities to the above approved depositories.
AND FURTHER BE IT RESOLVED that the Board Secretary and/or the Assistant Board Secretary be hereby authorized on behalf of the Board of Education to:
(a) Withdraw from depositories and give receipt for, or authorize depositories to deliver to bearer or to any person designated by the Board Secretary, all or any documents and securities or other property held by the depositories for any purpose, and
(b) Authorize the depositories to purchase or sell C.D.’s, Repurchase Agreements and other securities, and
(c) Execute and deliver all instruments required by the depositories in connection with any of the foregoing resolutions and affix thereto the seal of the Corporation
Direct Deposit
Recommend the Board approve the following item:
The Board of Education designates ______(Name of Bank) to be used for the district’s mandatory direct deposit program. Further the following employee group(s) or categories are exempt from the requirement.
Authorized Signatures
Recommend the Board approve the following item:
To authorize the following signatures for money market, checking and savings accounts:
General Direct Deposit Account – Facsimile Required
All of the following persons: 1. President or Vice-President
2. Board Secretary
3. Superintendent
Cafeteria Checking Account – Signature Required
Any two of the following lines 1. Board Secretary
of persons: 2. Assistant Board Secretary
General Student Activity Account – Signature Required
Any one of the following lines 1. Board Secretary
of persons: 2. Assistant Board Secretary
Student Activity Checking Account – ______School – Signature Required
Any two of the following lines 1. Principal
of persons: 2. Assistant Principal
3. Secretary
Student Activity Checking Account – ______- Signature Required
Any two of the following lines 1. Board Secretary
of persons: 2. Assistant Board Secretary
______Graduation Bonds Account – Signature Required
Any one of the following lines 1. Principal
of persons: 2. Assistant Principal
3. Assistant Principal
Student Activity Checking Account – ______– Signature Required
Any one of the following lines 1. Principal
of persons: 2. Assistant Principal
3. Secretary
General Funds Account – Facsimile Required
All of the following persons: 1. President or Vice-President
2. Board Secretary
3. Superintendent
Payroll Agency Account - Facsimile Required
All of the following persons: 1. Board Secretary
2. Superintendent
Payroll Account - Facsimile Required
All of the following persons: 1. Board Secretary
2. Superintendent
Self-Insurance Checking Account Facsimile Required
Any one of the following persons: 1. Board Secretary
2. Assistant Board Secretary
Unemployment Insurance Trust Account – Signature Required
Any one of the following persons: 1. Board Secretary
2. Assistant Board Secretary
Worker’s Compensation Checking Account – Facsimile Required
All of the following lines 1. Third Party Administrator Account Manager
of persons: 2. Third Party Administrator Account Representative
Flexible Spending Account – Facsimile Required
All of the following lines 1. Third Party Administrator Account Manager
Of persons 2. Third Party Administrator Account Representative
Odyssey Of The Mind Checking Account – Signature Required
All of the following persons: 1. Board Secretary
2. Assistant Board Secretary
______Petty Cash Account – Signature Required
Any one of the following lines 1. Principal
of persons: 2. Assistant Principal
3. Assistant Principal
______Coaches Account – Signature Required
Any one of the following lines 1. Principal
of persons: 2. Assistant Principal
3. Assistant Principal
Superintendent Petty Cash Account – Signature Required
Any one of the following lines 1. Superintendent
of persons:
Assistant Superintendent Petty Cash Account – Signature Required
Any one of the following lines 1. Assistant Superintendent
of persons: 2. Secretary
Transportation Petty Cash Account – Signature Required
Any one of the following lines 1. Coordinator
of persons: 2. Assistant Coordinator
Business Administrator Petty Cash Account – Signature Required
Any one of the following lines 1. Business Administrator
of persons: 2. Assistant Business Administrator
Director of Information Svc. Petty Cash Account – Signature Required
Any one of the following lines 1. Director
of persons:
Appointment of Representatives Requesting
Federal and State Funds
Recommend the Board approve the following item:
RESOLVED that the Superintendent of Schools and the Business Administrator/Board Secretary for the ______Board of Education or their designees, be designated as the Board’s agents to request state and federal funds under the existing State and Federal Laws for the period from the date of this Organization Meeting to the Board Organization Meeting in the next calendar year.
Appointments
Recommend the board approve the following appointments for the 201X-1X school year:
a. Board Secretary Name of individual
b. School Physician Name of individual
c. Affirmative Action Officer
for District & Curriculum Name of individual
d. Gender-Equity Officer Name of individual
e. 504 Officer Name of individual
f. Right-To-Know Contact Person Name of individual
g. Public Agency Compliance Officer Name of individual
h. Affirmative Action Officer for Contracts Name of individual
i Homeless Liaisons Name of individual
j. Americans With Disabilities Act Officer Name of individual
k. Title 9 Officer Name of individual
l. English As A Second Language Plan Name of individual
m. Indoor Air Quality Officer Name of individual
n. Chemical Hygiene Officer Name of individual
o. Asbestos Officer Name of individual
p. Safety Officer Name of individual
School Funds Investor
Recommend the Board approve the following item:
To designate the Business Administrator/Board Secretary as the School Funds Investor.
Uniform Minimum Chart of Accounts
Recommend the Board approve the following item:
To authorize the Uniform Minimum Chart of Accounts for New Jersey Public Schools
for 201X-201X Year.
Tax Shelter Annuity Companies
201X-201X
Recommend the Board approve the following companies to provide Tax Shelter Annuity salary reduction agreements for the 201X-201X school year.
(Insert name of Company) 403(b) and 457
(Insert name of Company) 403 (b) and 457
Petty Cash Accounts
Recommend the Board approve the following item:
RESOLVED to authorize the Board Secretary to establish the following imprest petty cash fund accounts for the period from July 1st through June 30th during the next fiscal year in accordance with N.J.S.A.18A:4-15 and :19-13 and Title 6 of the N.J.A.C. 6:20-2.10.
School/Department Name Amount
AND FURTHER BE IT RESOLVED to establish a maximum single Petty Cash expenditure of $100.00 not to be exceeded without prior approval by the Board Secretary.
AND FURTHER BE IT RESOLVED that each account be replenished within a period of time not to exceed sixty (60) days without prior approval of the Board Secretary.
Claims Auditor
Pre-Payment Authority
Recommend the Board approve the following item:
RESOLVED that the Business Administrator/Board Secretary be designated as the Board of Education’s Claims Auditor with authority, as provided by 18A:19-2 amended, to direct pre-payment of claims for Debt Service, Payroll, Fixed Charges and any other claim or demand which would be in the best interest of the Board to pay promptly.
Organization Chart
Recommend the Board approve the Organization Chart for the Board of Education.
(Attachment)
Designation of Superintendent
Transfer Authority
Recommend the Board approve the following item:
RESOLVED that as provided by N.J.S.A. 18A:22-8.1 amended, the Superintendent of Schools be designated as Chief School Administrator to approve such line item budget transfers as are necessary between Board of Education meetings, and
FURTHER BE IT RESOLVED that such transfers shall be reported to the Board of Education,
ratified and duly recorded in the minutes of such meeting not less than monthly.
Appointment of Representative to
County Educational Services Commission
Recommend the Board approve the following item:
RESOLVED that the Superintendent of Schools, is designated as the Board representative to the ______Education Services Commission for a period from the date of this Organization Meeting to the Organization Meeting in the next calendar year.
Fee for Copies of Public Documents
Recommend the Board approve the following item::
RESOLVED that the Board of Education hereby establishes a photocopy fee of ($.05) Five Cents for printed matter of letter size page or smaller and ($.07) Seven Cents for printed matter of legal size or larger for official Board Minutes and other public documents.
Adoption of Emergency Management Plan
Recommend the Board approve the following item:
RESOLVED that emergency procedures described in the official ______Emergency Management Plan be approved as recommended by the Superintendent of Schools.
201X-201X Curriculum Adoption Schedule
Recommend the Board approve the following item:
The District Curriculum Adoption Schedule for the 201X-201X school year:
Approval Date of
Latest Adoption
or Revision
Art
Careers
Family Life
Forensic Science
Guidance and Counseling
Health
Kindergarten
Language Arts/Reading, grade 6
Language Arts/Reading, grade 7
Language Arts/Reading, grade 8
Library/Media
Life Skills (Careers, Technology Ed., Life Skills)
Mathematics, Grade 3
Mathematics, Grades K-6
Mathematics, Grade 7
Mathematics, Level 1, Grade 7
Mathematics, Level 3, Grade 7
Mathematics, Pre-algebra, Grade 8
Mathematics, Level 1, Grade 8
Mathematics, Level 3, Grade 8
Mathematics, Pre Algebra
Five Year Textbook Adoption Schedule
Recommend the Board approve the following item:
The Five Year Textbook Adoption Schedule:
______
2014-15
______
2015-16
______
2016-17
______
2017-18
______
2018-19
______
Multi-Year Plans
Recommend the Board approve the following item:
(a) The Long Range Facility Plan
(b) The Three-Year Comprehensive Maintenance plan (c) Technology Plan
(d) Comprehensive Equity Plan
(e) New Teacher Induction/Mentor Plan
Educational Data Services, Inc.
Recommend the Board approve the following item:
Educational Data Services, Inc., as a New Jersey Cooperative Bidding Program for our school supplies. The licensing and maintenance fee for the 201X-201X School Year will be ______.
Vendor Name
Recommend the Board approve ______
as a supplier of ______Software for the term of July 1, 2012 through June 30, 2013 for an amount not to exceed ______annually.
Insurance Agent
Recommend the Board approve the following item:
(insert name of individual, company and address). To serve as the district insurance agent for the 201X-201X School Year.
Appointment of District Certified Purchasing Agent
Recommend the Board approve the following item:
WHEREAS, 18A:18A-2 provides that a board of education shall assign the authority, responsibility and accountability for the purchasing activity of the board of education to a person or persons who shall have the power to prepare advertisements, to advertise for and receive bids and to award contracts as permitted by this chapter, and
WHEREAS 18A:18A-3 provides that contracts, awarded by the purchasing agent that do not exceed in the aggregate in a contract year the bid threshold (Currently $36,000), may be awarded by the purchasing agent without advertising for bids when so authorized by board resolution, and
WHEREAS 18A:18A-37,c. provides that all contracts that are in the aggregate less than 15% of the bid threshold (Currently $5,400) may be awarded by the purchasing agent without soliciting competitive quotations if so authorized by board resolution.
NOW, THEREFORE BE IT RESOLVED, that ______Board of Education, pursuant to the statutes cited above hereby appoints ______, as its duly authorized purchasing agent and is duly assigned the authority, responsibility and accountability for the purchasing activity of the ______Board of Education, and
BE IT FURTHER RESOLVED that ______is hereby authorized to award contracts on behalf of the ______Board of Education that are in the aggregate less than 15% of the bid threshold (Currently $5,400) without soliciting competitive quotations, and
BE IT FURTHER RESOLVED that ______is hereby authorized to seek competitive quotations, when applicable and practicable and award contracts on behalf of the ______Board of Education when contracts in the aggregate exceed 15% of the bid threshold (Currently $5,400) but are less than the bid threshold of $36,000.
Workers’ Compensation
Special Counsel
Recommend the Board approve the following item:
RESOLUTION AUTHORIZING AN AGREEMENT FOR
WORKERS’ COMPENSATION SPECIAL COUNSEL ADOPTED BY
THE ______BOARD OF EDUCATION IN THE
COUNTY OF ______
WHEREAS, there exists a need for Workers’ Compensation Special Counsel matters for the 201X-201X School Year, and;